Mandatory Civil Rights Data Collection

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
OCR Response to OMB Comments.10 05 17.docx	Supplementary Document	Uploaded 2017-10-10	Available
1870-0504 60D Notice.pdf	Supplementary Document	Uploaded 2017-07-26	Available
1870-0504 30D.pdf	Supplementary Document	Uploaded 2017-07-26	Repair queued
A-5.Directed Questions.12 23 16 revised.docx	Supplementary Document	Uploaded 2017-07-17	Available
OMB Supporting Statement B.PC60.docx	Supporting Statement B	Uploaded 2017-07-17	Available
OMB Supporting Statement A.PC60.docx	Supporting Statement A	Uploaded 2017-07-17	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
209553	Mandatory Civil Rights Data Collection	Other-Overview and Burden Statement	Modified

ICR Details

OMB Control No: 1870-0504	ICR Reference No: 201702-1870-001
Status: Historical Active	Previous ICR Reference No: 201507-1870-001
Agency/Subagency: ED/OCR	Agency Tracking No:
Title: Mandatory Civil Rights Data Collection
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 10/16/2017
	Date Received in OIRA: 07/26/2017
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2020	36 Months From Approved	12/31/2018
Responses	17,621	0	17,620
Time Burden (Hours)	1,521,827	0	1,520,260
Cost Burden (Dollars)	0	0	0

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Abstract: The collection, use and reporting of education data is an integral component of the mission of the U.S. Department of Education (ED). EDFacts, an ED initiative to put performance data at the center of ED's policy, management, and budget decision-making processes for all K-12 education programs, has transformed the way in which ED collects and uses data. For school years 2009–10 and 2011–12, the Civil Rights Data Collection (CRDC) was approved by OMB as part of the EDFacts information collection (1875-0240). For school years 2013–14 and 2015–16, the Office for Civil Rights (OCR) cleared the CRDC as a separate collection from EDFacts. OCR used the most current EDFacts information collection approved by OMB (1875-0240) as a model for the 2013–14 and 2015–16 CRDC information collections that were approved by OMB (1870-0504). Similarly, the currently proposed revised CRDC information collection for school year 2017–18 is modeled after the most recent OMB-approved EDFacts information collection (1850-0925). For the 2017–18 CRDC, OCR is proposing few changes, and those changes will have the net effect of reducing burden on school districts. As with previous CRDC collections, the purpose of the 2017–18 CRDC is to obtain vital data related to the civil rights laws’ requirement that public local educational agencies and elementary and secondary schools provide equal educational opportunity. ED has analyzed the uses of many data elements collected in the 2013–14 CRDC and sought advice from experts across ED to refine, improve, and where appropriate, add or remove data elements from the collection. ED also made the CRDC data definitions and metrics consistent with other mandatory collections across ED wherever possible. ED seeks OMB approval under the Paperwork Reduction Act to collect from LEAs, the elementary and secondary education data described in the sections of Attachment A. In addition, ED requests that LEAs and other stakeholders respond to the directed questions found in Attachment A–5.

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Authorizing Statute(s): US Code: 20 USC 3411 Name of Law: Department of Education Organization Act
   US Code: 20 USC 3413 (C)(1) Name of Law: Department of Education Organization Act
   US Code: 20 USC 3471(a) Name of Law: the Department of Education Organization Act
   US Code: 20 USC 3472 Name of Law: the Department of Education Organization Act
   US Code: 20 USC 7913 Name of Law: Elementary and Secondary Education Act of 1965 (ESEA)
   US Code: 20 USC 7914 Name of Law: Elementary and Secondary Education Act of 1965 (ESEA)
   US Code: 20 USC 3412(g) Name of Law: Department of Education Organization Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 96446	12/30/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 33881	07/21/2017
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Mandatory Civil Rights Data Collection	N/A, N/A, N/A	Data Groups ,   Data Categories ,   Directional Indicators

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	17,621	17,620	0	1	0	0
Annual Time Burden (Hours)	1,521,827	1,520,260	0	1,567	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The content for the 2017–18 CRDC data collection decreased by approximately 2 percent compared to the 2015–16 CRDC data collection. The net amount of the changes from the 2015–16 to the 2017–18 data collection resulted in a burden decrease from 4.2 burden hours to 3.7 burden hours for school districts, and from 14.2 burden hours to 14.1 burden hours for schools. The 2017–18 CRDC survey content revisions are a result of program change due to agency discretion. Approximately 17,621 LEAs will respond for themselves and their 103,307 schools to the request for data. This results in a total burden estimate of 1,521,827 hours for SY 2017–18. The total burden hours estimate increased by 1,567 hours for SY 2017–18, due to the addition of the Commonwealth of Puerto Rico school district and its schools to the CRDC universe.

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Annual Cost to Federal Government: $3,900,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/26/2017

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