CJ-8 2014 Annual Probation Survey

CJ-8
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OMB No. XXXX-XXXX: Approval Expires XX/XX/XXXX

WESTAT
BJS Annual P/P Survey
RW-2634
1600 Research Boulevard
Rockville, MD 20850-3129

FORM

CJ-8

U.S. DEPARTMENT OF JUSTICE

BUREAU OF JUSTICE STATISTICS

2014 ANNUAL PROBATION SURVEY

PLEASE ENTER THE CONTACT INFORMATION FOR THE PERSON FILLING OUT THIS FORM

Name

Title

Address 1
Address 2
City

State

TELEPHONE

Area code

Number

Extension FAX
NUMBER

Zip code
Area code

Number

EMAIL
ADDRESS

AGENCY UID

GENERAL INFORMATION
• If you have any questions, call the Agency Support Team, Westat, at 1-888-371-3718, or email [email protected].
• Please complete the questionnaire before February 28, 2015 using the web-reporting option at www.bjs-aps.org, by mailing
the completed questionnaire to WESTAT at the address above, or by faxing all pages toll-free to 1-888-371-3949.

Who is covered by this survey?
• INCLUDE all adults regardless of conviction status, who have been placed under the supervision of a probation agency as
part of a court order. (Adults are persons subject to the jurisdiction of an adult court or correctional agency.)
• INCLUDE adult probationers legally your responsibility but supervised outside your jurisdiction, such as through an interstate
compact agreement.
• INCLUDE adult probationers contracted out to private agencies.
• INCLUDE adult probationers on active supervision, including those who report electronically, or inactive supervision or in a
residential/other treatment program but not in regular contact with a probation authority.
• INCLUDE absconders who have not been discharged from probation.
• INCLUDE adult probationers who may be under local jurisdiction but not reported separately by another agency.
Who is not covered by this survey?
• EXCLUDE juveniles (persons under the jurisdiction of a juvenile court or agency).
• EXCLUDE interstate compact cases supervised by your jurisdiction for another state.
• EXCLUDE adult probationers supervised by your jurisdiction but legally the responsibility of another jurisdiction.
Burden statement
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it displays a currently valid
OMB control number. Public reporting burden for this collection is estimated to average 95 minutes per response, including the
time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. Send comments regarding this burden estimate or any aspect of this collection of
information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW,
Washington, DC 20531; and to the Office of Management and Budget, OMB No. XXXX-XXXX, Washington, DC 20503.

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INSTRUCTIONS
Please provide a response to each question. Blanks will be interpreted as "unknown" ("DK").
If the answer to a question is "none" or "zero," write "0" in the space provided.
If the answer to a question is "unknown," write "DK" in the space provided.
If the answer to a question is "not applicable," write "NA" in the space provided.
When an exact numeric answer is not available, provide an estimate and mark (X) in the box beside each figure.
For example 1,000 X .

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ITEMS AND DEFINITIONS

Your agency’s adult probation
population on December 31, 2013 ..............
1. On January 1, 2014, what was your agency’s
adult probation population?

1. Include adult probationers who have been placed under
the supervision of a probation agency as part of a court
order, regardless of conviction status.

Population on January 1, 2014 ...................

2. Individuals entering probation more than once during the
year should be counted each time (e.g., entered,
discharged, and re-entered should be counted as two
entries). Individuals who enter probation and, without
being discharged, are placed on probation for a second
offense, should be counted as one entry.

2. Between January 1, 2014, and December 31, 2014,
how many adults entered probation by —
a. Probation without incarceration .............
b. Probation with incarceration ..................
c. Other – Specify

a. Probation without incarceration is a sentence to
probation with no jail or prison term.

d. Not known .............................................

b. Probation with incarceration is a sentence to
probation with a term of incarceration in jail or prison
(e.g., those individuals who entered probation from a
correctional facility). Include all split sentences to
probation and incarceration.

e. Total entries (Should equal the
sum of items 2a through 2d.).................

3. Individuals exiting probation more than once during the
year should be counted each time (e.g., individuals who
are discharged from all probation supervision, re-enter
probation, and are fully discharged again, should be
counted as two discharges).

3. Between January 1, 2014, and December 31, 2014,
how many adult probationers were discharged
from supervision for the following reasons —
a. Completions ..........................................

a. Completions are probationers who completed their
sentence and were discharged or who were
discharged early.

b. Incarcerated —
1) With new sentence ..........................

b. 1) All probationers and returned absconders
removed from probation supervision because of
incarceration due to a sentence for a new
offense.

2) With revocation, without
new sentence ..................................
3) To receive treatment ........................

2) All probationers and returned absconders whose
probation was revoked (e.g., violating a condition
of their probation) and who were incarcerated
under their current sentence.

4) Other – Specify

5) Not known ........................................

3) Probationers incarcerated in order to receive any
type of treatment.

c. Absconder .............................................

4) Probationers incarcerated pending a revocation,
trial, sentencing, or others.

d. Discharged to a warrant or detainer ......

5) Probationers who have been incarcerated, for
whom the reason was unknown.

e. Transferred to another
probation agency...................................

c. Discharged probationers who had failed to report
and could not be located.

f. Death ....................................................
g. Other discharges – Specify each

e. Probationers transferred to another agency
if they are no longer in your record system.

1) Other completions

g. Specify type of discharge within the categories of
other completions, unsatisfactory, and other.

2) Unsatisfactory

1) Other completions are those which did not fully
meet the definition of item 3a.

3) Other

2) Unsatisfactory discharges are those probationers
who did not fulfill all conditions of their supervision
or violated the conditions of their supervision but
were not incarcerated (item 3b) or discharged to a
warrant or detainer (item 3d). Exclude absconders
(item 3c).

h. Not known .............................................
i. Total discharges (Should equal
the sum of items 3a through 3h.)...........

4. The count of adult probationers at yearend 2014. This
total should equal the population on January 1, plus the
total entering probation in 2014, minus the total
discharged from probation in 2014. (See cover page for
persons to INCLUDE and EXCLUDE.)

4. On December 31, 2014, what was your agency’s
adult probation population?
(Should equal Question 1 plus item 2e minus item 3i.)
Population on December 31, 2014 .............

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5. Does the total probation population on December 31,
2014 (reported in Question 4) represent a count of
individuals or cases? (Please mark (X) in one box.)
1
2

9. On December 31, 2014, how many adult probationers
reported in Question 4, regardless of conviction status,
had as their most serious offense —

Individuals
Cases

a. Domestic violence
(Include abuse, cruelty, abandonment,
or threat to a spouse, intimate, or
dependent child. Exclude offenses
reported in items 9b and 9c.) ..............

6. On December 31, 2014, how many adult
probationers in your jurisdiction were —

b. Sex offense
(Include any forcible or nonforcible sex
act. Exclude prostitution, commercialized
vice, and offenses reported in items
9a and 9c.) ..........................................

a. Male .....................................................
b. Female.................................................

c. Other violent offense
(Include murder, manslaughter,
robbery, kidnapping, assault,
and other violent offenses.
Exclude offenses reported in
items 9a and 9b.) ................................

c. Not known...........................................
d. Total (Sum of items 6a through 6c
should equal Question 4.) ....................
7. On December 31, 2014, how many adult
probationers in your jurisdiction were —
(See race/ethnicity definitions on Page 7.)

d. Property offense
(Include burglary, larceny,
motor vehicle theft, fraud,
and other property offenses.) ..............

a. White (not of Hispanic origin) ..............

c. Hispanic or Latino..............................

e. Drug law violation
(Include unlawful possession, sale,
use, distribution, importation,
growing, or manufacturing of
narcotic drugs.) ...................................

d. American Indian/Alaska Native
(not of Hispanic origin) .........................

f. Driving while intoxicated
or under the influence of
alcohol or drugs ................................

e. Asian (not of Hispanic origin) ..............

g. Other traffic offense
(Exclude offenses reported
in item 9f.) ...........................................

b. Black or African American
(not of Hispanic origin) .........................

f. Native Hawaiian/Other Pacific
Islander (not of Hispanic origin) ..........

h. Other offense – Specify

g. Two or more races
(not of Hispanic origin) .........................

i. Not known..........................................

h. Additional categories in your
information system – Specify

i. Not known...........................................

j. Total (Sum of items 9a through 9i
should equal Question 4.) ...................
10. On December 31, 2014, were any adult probationers
legally your responsibility being supervised by another
state through an interstate compact agreement?
•

j. Total (Sum of items 7a through 7i
should equal Question 4.) ....................

1

8. On December 31, 2014, how many adult
probationers had as their most serious offense —

b. Misdemeanor ......................................

d. Not known...........................................

Yes —
a. How many adult probationers
legally your responsibility were
supervised by another state? ........

a. Felony .................................................

c. Other – Specify

Include probationers SENT to another state.

2

b. Are these probationers
included in Question 4?
No

Yes

11. Does the total probation population on December 31, 2014,
(reported in Question 4) include interstate compact cases
supervised by your agency for another state that could not
be excluded from the total?

e. Total (Sum of items 8a through 8d
should equal Question 4.) ....................

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1

Yes —

2

a. How many adult probationers were
being supervised by your agency
for another state that could not
be excluded from the total? ...........
No

No

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FORM CJ-8

12. Would your agency be able to report the number of
probationers who had previously served a sentence
to prison for the same offense for which they were
on probation on December 31, 2014?
1
2

15. On December 31, 2014, how many adult probationers
supervised by your agency had a status of —
•

Yes
No

a. Active (Those required to regularly
contact a probation authority in
person, by mail, by telephone,
or electronically. Exclude those
reported in items 15b-15g.) .................

13. Does the total probation population on
December 31, 2014 (reported in Question 4), include
any persons who were also under parole
supervision, or who were held in jail, prison, a
community-based correctional facility, or a U.S.
Bureau of Immigration and Customs
Enforcement (ICE) holding facility?
1

b. In residential/other treatment
program (Include those on
probation who were reporting to
a treatment program, but not in
regular contact with a probation
authority. Exclude those reported
in items 15a and 15c-15g.)..................

Yes —
a. How many were also
on parole supervision? ...................
b. How many were in local jails?
(Include evening confinements.) ....

c. Only have financial
conditions remaining
(Exclude those reported
in items 15a,15b, and 15d-15g.) .........

c. How many were in a state or
federal prison? ...............................

d. Inactive
(Exclude those reported in items
15a-15c and 15e-15g.) ........................

d. How many were in a communitybased correctional facility? .............
e. How many were in an ICE
holding facility? ..............................
2

e. Absconder
(Include those still on probation but
have failed to report and cannot be
located. Exclude those reported in
items15a-15d, 15f, and 15g.) ..............

No

14. Of those on probation on December 31, 2014
(reported in Question 4), how many were placed on
probation supervision through —

f. Warrant status
(Exclude those reported in items
15a-15e and 15g.) ...............................

a. Direct sentence to
probation ............................................

g. Supervised out of jurisdiction
(Include active and inactive
probationers under your jurisdiction who
are supervised by authorities of another
jurisdiction. Exclude those reported in
items15a-15f.) .....................................

b. Split sentence
(Incarceration combined
with probation) .....................................
c. Suspended execution of
sentence to incarceration
(Incarceration sentence
imposed then suspended) ....................

h. Other – Specify

d. Suspended imposition of
sentence (Persons not fully
adjudicated, e.g., probation
before verdict.) .....................................
e. Other – Specify

f. Not known...........................................
g. Total (Sum of items 14a through 14f
should equal Question 4.) ....................

Exclude probationers supervised by your jurisdiction for
another state through an interstate compact agreement
or by your jurisdiction but legally the responsibility of
another jurisdiction.

i. Not known..........................................
j. Total (Sum of items 15a through 15i
should equal Question 4.) ...................
16. Does the total probation population on
December 31, 2014, (reported in Question 4) include
any probationers who had their location tracked
through a Global Positioning System (GPS), either
directly by your agency or through a contract?
1

Yes —
a. How many probationers
were tracked using GPS? .............
b. How many of the probationers
reported in item 16a (above)
were sex offenders? ......................

2

No

Notes and comments – (Please attach additional notes if necessary. Please explain changes in how data are
reported compared with last year.)

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17. Review the following list of agencies in your state. Please check each agency whose partial or total adult probation population
(i.e., felony, misdemeanor, or other offense) was INCLUDED in your agency’s response to Question 4.
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
18. Please list below the name and county of any other adult probation supervising agencies not listed above that are included
in the 2014 yearend probation counts your agency provided in Question 4.
Agency name

County

a.

________________________________________________________

________________________________________

b.

________________________________________________________

________________________________________

c.

________________________________________________________

________________________________________

19. What levels of courts refer adults for probation supervision to the agencies you checked or listed in Questions 8 and 9?
(Check all that apply.)

Level of court

Yes

a. Insert court type
b. Insert court type
c. Insert court type
d. Insert court type
e. Other (specify_______________________) .......................................

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No

Don’t
Know

1

2

-9

1

2

-9

1

2

-9

1

2

-9

1

2

-9

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Race/ethnicity definitions for Question 7.
a. White. A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
b. Black or African American. A person having origins in any of the black racial groups of Africa.
c. Hispanic or Latino. A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish
culture or origin, regardless of race.
d. American Indian or Alaska Native. A person having origins in any of the original peoples of North and South
America (including Central America), and who maintains tribal affiliation or community attachment.
e. Asian. A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian
subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine
Islands, Thailand, and Vietnam.
f.

Native Hawaiian or Other Pacific Islander. A person having origins in any of the original peoples of Hawaii,
Guam, Samoa, or other Pacific Islands.

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