Annual Parole Survey, Annual Probation Survey, Annual Probation Survey

Forms and Documents

Document Name	Status
Form CJ-7 Annual Surveys of Probation and Parole Form and Instruction	New
Form CJ-7 Annual Surveys of Probation and Parole (ASPP) Form and Instruction	Removed
Attachments.pdf Supplementary Document	2017-08-08
ASPP2017 Supporting Statement Part B.docx Supporting Statement B	2017-08-08
ASPP2017 Supporting Statement Part A.docx Supporting Statement A	2017-08-08

IC Document Collections

IC ID	Document Title	Status
227856	Annual Surveys of Probation and Parole Form and Instruction	New
211794	Annual Surveys of Probation and Parole (ASPP) Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0064	ICR Reference No: 201708-1121-001
Status: Historical Active	Previous ICR Reference No: 201406-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Parole Survey, Annual Probation Survey, Annual Probation Survey
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/02/2017
	Date Received in OIRA: 08/11/2017
Terms of Clearance: OMB notes that the supporting statement explains that the agency intends to use a generic clearance request in 2018 to conduct a pilot test for the revised Probation and Parole surveys. OMB requests that the request for a pilot test be submitted as change request and not a generic.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2020	36 Months From Approved	09/30/2017
Responses	506	0	521
Time Burden (Hours)	716	0	778
Cost Burden (Dollars)	0	0	0

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Abstract: The Bureau of Justice Statistics (BJS) seeks approval to continue its Annual Surveys of Probation and Parole (ASPP) for the 2017-2019 data collection period. These establishment surveys provide BJS with the capacity to report annually on changes in the size and composition of the community corrections populations in the United States. The surveys also track key outcomes of offenders on probation or parole, such as completion of supervision terms and return to incarceration (or recidivism). Data are collected from the known universe of probation and parole supervising agencies, using central reporters wherever possible to minimize burden the public. The ASPP provides the only national level, regularly collected, data on the community corrections populations, and, as such, they inform this key stage of the criminal justice process.

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Authorizing Statute(s): PL: Pub.L. 90 - 351 301 Name of Law: The Omnibus crime control and safe streets act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 19086	04/25/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 37615	08/11/2017
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Annual Surveys of Probation and Parole	CJ-8A, CJ-8, CJ-7	2017 Annual Parole Survey ,   2017 Annual Probation Survey ,   2017 Annual Probation Survey (Short Form)
Annual Surveys of Probation and Parole (ASPP)	CJ-7, CJ-8A, CJ-8	2014 Annual Parole Survey ,   2014 Annual Probation Survey ,   2014 Annual Probation Survey (short form)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	506	521	0	-15	0	0
Annual Time Burden (Hours)	716	778	0	-62	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimated total burden for the 2017 ASPP is 716 hours. This is a decrease of 70 hours compared with the burden approved by OMB in 2014. The change is the result of two modifications. 1) A reduction of approximately 60 hours was achieved by the deletion of the three questions used in the 2014 and 2015 ASPP to assess coverage of the probation agency frame. 2) A net reduction of 10 hours of burden due to changes in the number of probation agencies asked to participate.

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Annual Cost to Federal Government: $369,354

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/11/2017

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