Annual Parole Survey, Annual Probation Survey, Annual Probation Survey

Forms and Documents

Document Name	Status
Form CJ-7 Annual Surveys of Probation and Parole (ASPP) Form and Instruction	New
Form CJ8 Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form) Form	Removed
ASPP_2014_Supporting_Statement_Attachments.pdf Supplementary Document	2014-06-05
Supporting Statement Part B.docx Supporting Statement B	2014-06-05
Supporting Statement Part A.docx Supporting Statement A	2014-06-05

IC Document Collections

IC ID	Document Title	Status
211794	Annual Surveys of Probation and Parole (ASPP) Form and Instruction	New
186302	Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form) Form	Removed

ICR Details

OMB Control No: 1121-0064	ICR Reference No: 201406-1121-001
Status: Historical Active	Previous ICR Reference No: 201106-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Parole Survey, Annual Probation Survey, Annual Probation Survey
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/28/2014
	Date Received in OIRA: 06/19/2014
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2017	36 Months From Approved	08/31/2014
Responses	521	0	521
Time Burden (Hours)	778	0	732
Cost Burden (Dollars)	0	0	0

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Abstract: The Bureau of Justice Statistics (BJS) seeks approval to continue its Annual Surveys of Probation and Parole (ASPP) for the 2014-2016 data collection period. These establishment surveys provide BJS with the capacity to report annually on changes in the size and composition of the community corrections populations in the United States. The surveys also track key outcomes of offenders on probation or parole, such as completion of supervision terms and return to incarceration (or recidivism). Data are collected from the known universe of probation and parole supervising agencies, using central reporters wherever possible to minimize burden the public. The ASPP provides the only national level, regularly collected, data on the community corrections populations, and, as such, they inform this key stage of the criminal justice process.

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Authorizing Statute(s): PL: Pub.L. 90 - 351 301 Name of Law: The Omnibus crime control and safe streets act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 17575	03/28/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 31983	06/03/2014
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Annual Surveys of Probation and Parole (ASPP)	CJ-7, CJ-8A, CJ-8	2014 Annual Parole Survey ,   2014 Annual Probation Survey ,   2014 Annual Probation Survey (short form)
Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form)	CJ8 , CJ8a, CJ7	Annual Probation Survey ,   Annual Probation Survey (Short Form) ,   Annual Parole Survey

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	521	521	0	0	0	0
Annual Time Burden (Hours)	778	732	0	46	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Starting with the 2014 ASPP, the burden for the Annual Probation Survey, CJ-8, and the Annual Probation Survey (Short Form), CJ-8A, is expected to increase by 5 minutes per response due to the addition of three questions to identify the probation agencies for which each reporter provided data. The information is being requested to assess completeness of coverage for the Annual Probation Survey. (See part B, item 1, "Universe and Respondent Selection" on the need for this information. See part B, item 4, "Testing of Procedures," for information on the reporting burden associated with these items.)

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Annual Cost to Federal Government: $364,293

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/19/2014

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