Annual Parole Survey, Annual Probation Survey, Annual Probation Survey (Short Form)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form CJ8 Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form)	Form	Modified	Available
A15.nonrespondents_fax_before_due_date.doc	Supplementary Document	Uploaded 2011-06-14	Available
A18.overdue_nonrespondents_email.doc	Supplementary Document	Uploaded 2011-06-14	Available
A24.race insert CJ-8 probation.doc	Supplementary Document	Uploaded 2011-06-13	Available
A23.race insert CJ-7 parole.doc	Supplementary Document	Uploaded 2011-06-13	Available
A17.thankyouletter.doc	Supplementary Document	Uploaded 2011-06-13	Available
A19.overdue_nonrespondents_fax.doc	Supplementary Document	Uploaded 2011-06-14	Available
A14.nonrespondents_email_before_due_date.doc	Supplementary Document	Uploaded 2011-06-13	Available
A12.APPA flyer.doc	Supplementary Document	Uploaded 2011-06-13	Available
A11.web_flyer.doc	Supplementary Document	Uploaded 2011-06-13	Available
A10.cover.letter.doc	Supplementary Document	Uploaded 2011-06-13	Available
A9.announcement_flyer.doc	Supplementary Document	Uploaded 2011-06-13	Available
A5.scripts.doc	Supplementary Document	Uploaded 2011-06-13	Available
A4.ppus09.pdf	Supplementary Document	Uploaded 2011-06-13	Available
A3.cpus09.pdf	Supplementary Document	Uploaded 2011-06-13	Available
A2.flow_bw.pdf	Supplementary Document	Uploaded 2011-06-13	Available
A6.webshots.doc	Supplementary Document	Uploaded 2011-06-13	Available
1121-006_supp_statement_B_final_Revised_passback_final_8-17_11.docx	Supporting Statement B	Uploaded 2011-08-19	Available
1121-0064_supp_statement_A_final_Revised_passback_final_8-17-11.docx	Supporting Statement A	Uploaded 2011-08-19	Available
bjslegauth.wpd	Supplementary Document	Uploaded 2008-08-26	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
186302	Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form)	Form	Modified

ICR Details

OMB Control No: 1121-0064	ICR Reference No: 201106-1121-002
Status: Historical Active	Previous ICR Reference No: 200808-1121-003
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Parole Survey, Annual Probation Survey, Annual Probation Survey (Short Form)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 08/19/2011
	Date Received in OIRA: 06/16/2011
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2014	36 Months From Approved	10/31/2011
Responses	521	0	518
Time Burden (Hours)	732	0	657
Cost Burden (Dollars)	0	0	0

---

Abstract: Under Title 42, United States Code, Section 3732, the Bureau of Justice Statistics (BJS) is directed to collect and analyze statistical information concerning the operation of the criminal justice system at the federal, state and local levels. The annual P&P surveys provide national and state-level data about offenders under community supervision, a core component of BJS' collections on the criminal justice system.

---

Authorizing Statute(s): PL: Pub.L. 90 - 351 301 Name of Law: The Omnibus crime control and safe streets act of 1968
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 17152	03/28/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 31989	06/02/2011
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form)	CJ8 , CJ8a, CJ7	Annual Probation Survey ,   Annual Probation Survey (Short Form) ,   Annual Parole Survey

---

ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	521	518	0	3	0	0
Annual Time Burden (Hours)	732	657	0	75	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: Overall, the number of respondents receiving the CJ-8A (Short Form) was increased from 120 to 160 respondents, with a corresponding decrease in the number of respondents who are being sent the Annual Probation, CJ-8 (Long Form).

---

Annual Cost to Federal Government: $229,700

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/16/2011

---