Annual Parole Survey, Annual Probation Survey, Annual Probation Survey (Short Form)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form CJ8a Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form)	Form	New	Available
BJS response to OMB Passback on P and P 2008.doc	Supplementary Document	Uploaded 2008-10-22	Available
cspsa06.pdf	Supplementary Document	Uploaded 2008-10-22	Available
race insert CJ-7 parole.doc	Supplementary Document	Uploaded 2008-10-22	Available
race insert CJ-8 probation.doc	Supplementary Document	Uploaded 2008-10-22	Available
PA comment 30day.pdf	Supplementary Document	Uploaded 2008-09-19	Available
30.day.comment.doc	Supplementary Document	Uploaded 2008-09-19	Available
scripts.doc	Supplementary Document	Uploaded 2008-08-26	Available
webshots.doc	Supplementary Document	Uploaded 2008-08-26	Available
supp statement B.doc	Supporting Statement B	Uploaded 2008-08-26	Available
1121-0064_supp statement final A.doc	Supporting Statement A	Uploaded 2008-08-28	Available
bjslegauth.wpd	Supplementary Document	Uploaded 2008-08-26	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
186302	Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form)	Form	New
12374	Annual Parole Survey, Annual Probation Survey, Annual Probation Survey (Short Form)		Removed

ICR Details

OMB Control No: 1121-0064	ICR Reference No: 200808-1121-003
Status: Historical Active	Previous ICR Reference No: 200506-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Parole Survey, Annual Probation Survey, Annual Probation Survey (Short Form)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 10/22/2008
	Date Received in OIRA: 08/28/2008
Terms of Clearance: OMB appreciates that BJS will take a more active step in educating its respondents about the race and ethnicity categories and definitions. In addition, OMB understands that to enhance consistency across surveys, in part due to some of the same respondents in more than one collection, BJS wishes to use in this collection the same race and ethnicity question that it is using in the National Prisoner Statistics (NPS) surveys. OMB appreciates that BJS plans to analyze the information obtained from Item H (other categories in your information systems) in these questions and take steps to move toward full consistency with the OMB standard. OMB also appreciates the completeness of this information collection package, and the efforts to strengthen the discussion of data uses and users.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2011	36 Months From Approved	10/31/2008
Responses	518	0	523
Time Burden (Hours)	657	0	668
Cost Burden (Dollars)	0	0	0

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Abstract: These data collections provide BJS with aggregate information about offenders under the supervision of parole and probation agencies across the nation. Because 70% of the 6.9 million under correctional supervision are under parole or probation, it

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Authorizing Statute(s): PL: Pub.L. 90 - 351 301 Name of Law: The Omnibus crime control and safe streets act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	73 FR 35712	06/24/2008
30-day Notice:	Federal Register Citation:	Citation Date:
	73 FR 50841	08/28/2008
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Annual Parole Survey, Annual Probation Survey, Annual Probation Survey (Short Form)	CJ-7, CJ-8, CJ-8A
Annual Parole Survey, Annual Probation Survey, and Annual Probation Survey (Short form)	CJ8, CJ8a, CJ7	Annual Probation Survey (Short form) ,   Annual Probation Survey ,   Annual Parole Survey

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	518	523	0	0	-5	0
Annual Time Burden (Hours)	657	668	0	0	-11	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The number of respondents for the Annual Probation Survey decreased from 469 to 464 due to the consolidation of some local probation agencies (three agencies were consolidated with existing responding agencies) and the elimination of two small probation agencies due to budget cuts. These changes resulted in the total annual reporting hours decreasing from 667.5 hours to 657 hours.

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Annual Cost to Federal Government: $275,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/28/2008

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