CJ-8A 2014 Annual Probation Survey (short form)

CJ-8A
RETURN
TO

OMB No. XXXX-XXXX: Approval Expires XX/XX/XXXX

WESTAT
BJS Annual P/P Survey
RW-2634
1600 Research Boulevard
Rockville, MD 20850-3129

FORM

CJ-8A

U.S. DEPARTMENT OF JUSTICE

BUREAU OF JUSTICE STATISTICS

2014 ANNUAL PROBATION SURVEY
(SHORT FORM)

PLEASE ENTER THE CONTACT INFORMATION FOR THE PERSON FILLING OUT THIS FORM

Name

Title

Address 1
Address 2
City

State

TELEPHONE

Area code

Number

Extension FAX
NUMBER

Zip code
Area code

Number

EMAIL
ADDRESS

AGENCY UID

GENERAL INFORMATION
• If you have any questions, call the Agency Support Team, Westat, at 1-888-371-3718, or email [email protected].
• Please complete the questionnaire before February 28, 2015 using the web-reporting option at www.bjs-aps.org, by mailing
the completed questionnaire to WESTAT at the address above, or by faxing all pages toll-free to 1-888-371-3949.

Who is covered by this survey?
• INCLUDE all adults regardless of conviction status, who have been placed under the supervision of a probation agency as
part of a court order. (Adults are persons subject to the jurisdiction of an adult court or correctional agency.)
• INCLUDE adult probationers legally your responsibility but supervised outside your jurisdiction, such as through an interstate
compact agreement.
• INCLUDE adult probationers contracted out to private agencies.
• INCLUDE adult probationers on active supervision, including those who report electronically, or inactive supervision or in a
residential/other treatment program but not in regular contact with a probation authority.
• INCLUDE absconders who have not been discharged from probation.
• INCLUDE adult probationers who may be under local jurisdiction but not reported separately by another agency.
Who is not covered by this survey?
• EXCLUDE juveniles (persons under the jurisdiction of a juvenile court or agency).
• EXCLUDE interstate compact cases supervised by your jurisdiction for another state.
• EXCLUDE adult probationers supervised by your jurisdiction but legally the responsibility of another jurisdiction.
Burden statement
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it displays a currently valid
OMB control number. Public reporting burden for this collection is estimated to average 35 minutes per response, including the
time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. Send comments regarding this burden estimate or any aspect of this collection of
information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW,
Washington, DC 20531; and to the Office of Management and Budget, OMB No. XXXX-XXXX, Washington, DC 20503.

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•

INSTRUCTIONS
Please provide a response to each question. Blanks will be interpreted as "unknown" ("DK").
If the answer to a question is "none" or "zero," write "0" in the space provided.
If the answer to a question is "unknown," write "DK" in the space provided.
If the answer to a question is "not applicable," write "NA" in the space provided.
When an exact numeric answer is not available, provide an estimate and mark (X) in the box beside each figure.
For example 1,000 X .

OMB No. XXXX-XXXX: Approval Expires XX/XX/XXXX

FORM CJ-8A

ITEMS AND DEFINITIONS

Your agency’s adult probation
population on December 31, 2013 ...............
1. On January 1, 2014, what was your agency’s
adult probation population?

1. Include adult probationers who have been placed under
the supervision of a probation agency as part of a court
order, regardless of conviction status.

Population on January 1, 2014 ...................

2. Individuals entering probation more than once during the
year should be counted each time (e.g., entered,
discharged, and re-entered should be counted as two
entries). Individuals who enter probation and, without
being discharged, are placed on probation for a second
offense, should be counted as one entry.

2. Between January 1, 2014, and December 31, 2014,
how many adults entered probation?
Number of entries .......................................
3. Between January 1, 2014, and December 31, 2014,
how many adult probationers were discharged
from supervision?

3. Individuals exiting probation more than once during the
year should be counted each time (e.g., individuals who
are discharged from all probation supervision, re-enter
probation, and are fully discharged again, should be
counted as two discharges).

Number of discharges ................................
4. On December 31, 2014, what was your agency’s
adult probation population?
(Should equal Question 1 plus Question 2 minus Question 3.)

4. The count of adult probationers at yearend 2014. This
total should equal the population on January 1, plus the
total entering probation in 2014, minus the total
discharged from probation in 2014. (See cover page for
persons to INCLUDE and EXCLUDE.)

Population on December 31, 2014 .............
5. Does the total probation population on December 31,
2014 (reported in Question 4) represent a count of
individuals or cases? (Please mark (X) in one box.)
1
2

Notes and comments – (Please attach additional notes if
necessary. Please explain changes in how data are reported
compared with last year.)

Individuals
Cases

6. On December 31, 2014, how many adult probationers in
your jurisdiction were —
a. Male .....................................................
b. Female.................................................
c. Not known...........................................
d. Total (Sum of items 6a through 6c
should equal Question 4.) ....................
7. On December 31, 2014, how many adult probationers had
as their most serious offense —
a. Felony .................................................
b. Misdemeanor ......................................
c. Other – Specify

d. Not known...........................................
e. Total (Sum of items 7a through 7d
should equal Question 4.) ....................

Page 2

OMB No. XXXX-XXXX: Approval Expires XX/XX/XXXX

FORM CJ-8A

8. Review the following list of agencies in your state.

Please check each agency whose partial or total adult probation
population (i.e., felony, misdemeanor, or other offense) was INCLUDED in your agency’s response to Question 4.
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name
Insert agency name

9. Please list below the name and county of any other adult probation supervising agencies not listed above that are included
in the 2014 yearend probation counts your agency provided in Question 4.
Agency name

County

a.

________________________________________________________

________________________________________

b.

________________________________________________________

________________________________________

c.

________________________________________________________

________________________________________

10. What levels of courts refer adults for probation supervision to the agencies you checked or listed in Questions 8 and 9?
(Check all that apply.)

Level of court

Yes

a. Insert court type
b. Insert court type
c. Insert court type
d. Insert court type
e. Other (specify_______________________) .......................................

Page 3

No

Don’t
Know

1

2

-9

1

2

-9

1

2

-9

1

2

-9

1

2

-9