Aircraft and Personnel Automated Clearance System (APACS)

Forms and Documents

Document Name	Status
APACS OMB _0701-XXXX_SUPPORTING STATEMENT PART A _20180110 (v4).docx Supporting Statement A	2018-05-02
PIA dd2930 for APACS (signed by A10P 20 Nov 2017).PDF Supplementary Document	2018-04-24
Modified SORN - F011 AF A3 B DoD - DoD Foreign Clearance Program Records (new format) w_history 10 Jan.docx Supplementary Document	2018-04-24

IC Document Collections

IC ID	Document Title	Status
231182	Aircraft and Personnel Automated Clearance System (APACS) Instruction	New

ICR Details

OMB Control No: 0701-0160	ICR Reference No: 201804-0701-001
Status: Active	Previous ICR Reference No:
Agency/Subagency: DOD/AF	Agency Tracking No: 0701-AALM
Title: Aircraft and Personnel Automated Clearance System (APACS)
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/07/2018
	Date Received in OIRA: 05/03/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2021	36 Months From Approved
Responses	492,000	0	0
Time Burden (Hours)	246,000	0	0
Cost Burden (Dollars)	6,150,000	0	0

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Abstract: APACS is a web-based application designed to aid DoD mission planners, aircraft operators and DoD personnel in meeting host nation aircraft diplomatic and personnel travel clearance requirements outlined in the DoD Foreign Clearance Guide. It provides requesting, approving, and monitoring organizations access to a common, centralized, and secure database that contains all the information required to process/approve foreign travel clearances.

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Authorizing Statute(s): US Code: 10 USC 5013 Name of Law: Secretary of the Navy
   US Code: 10 USC 8013 Name of Law: Secretary of the Air Force
   US Code: 22 USC 4801 Name of Law: Findings and purpose
   US Code: 22 USC 4802 Name of Law: Responsibility of Secretary of State
   US Code: 22 USC 4805 Name of Law: , Cooperation of other Federal Agencies
   US Code: 10 USC 3013 Name of Law: Secretary of the Army
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 7168	02/20/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 18828	04/30/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Aircraft and Personnel Automated Clearance System (APACS)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	492,000	0	0	492,000	0	0
Annual Time Burden (Hours)	246,000	0	0	246,000	0	0
Annual Cost Burden (Dollars)	6,150,000	0	0	6,150,000	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new Collection.

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Annual Cost to Federal Government: $6,884,163

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/03/2018

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