SUPPORTING STATEMENT - PART A
(Aircraft and Personnel Automated Clearance System (APACS) – 0701-XXXX)
1. Need for the Information Collection
To maintain a record of DoD personnel travel to foreign locations. Also used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness, and conducting research. 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 22 U.S.C. 4801, Findings and purpose; 22 U.S.C. 4802, Responsibility of Secretary of State; and 22 U.S.C. 4805, Cooperation of other Federal Agencies; Public Law 99-399, Omnibus Diplomatic Security and Antiterrorism Act of 1986; Department of Defense Directive 4500.54E, DoD Foreign Clearance Program; DoD Directive 5400.11, Privacy Program; NIST.SP.800-53r4, Security and Privacy Controls for Federal Information Systems and Organizations; Privacy Act of 1974.
2. Use of the Information
The respondents for the collection are DoD customers which include the following as described in the approved Systems of Records Notice (SORN) F011 AF A10 B DoD (Department of Defense (DoD) Foreign Clearance Program Records) for the APACS web-based data collection system: All active-duty Military, DoD civilians, and non-DoD personnel traveling under DoD sponsorship (contractors, foreign nationals and dependents), and includes temporary travelers worldwide, as defined by the DoD Foreign Clearance Program. They respond to the information collection in order for APACS clearance approvers to document country, theater and special area travel clearances as required by the DoD Foreign Clearance Guide and individual military service instructions/regulations. APACS has an approved Authority to Operate (ATO) granted by the Air Force Designated Approving Authority (DAA), a Privacy Impact Assessment (PIA) and an approved SORN (provided as attachments) that describe the security features of the system as well as record uses and disposition. The APACS SORN describes how respondents can request their customer record data that resides in APACS.
3. Use of Information Technology
100% of the collection responses are collected electronically.
4. Non-duplication
The information obtained through this collection is unique and is not already available for use or adaptation from another cleared source.
5. Burden on Small Businesses
This information collection does not impose an economic impact on small businesses or entities.
6. Less Frequent Collection
60-days provides the best reflection of an average amount of respondents we have on a monthly basis. If we used a 30-day average of respondents for required calculations it wouldn’t be as accurate.
7. Paperwork Reduction Act Guidelines
This collection of information does not require collection to be conducted in a manner inconsistent with the guidelines delineated in 5 CFR 1320.5(d)(2).
8. Consultation and Public Comments
Part A: PUBLIC NOTICE
A 60-Day Federal Register Notice for the collection published on Tuesday, February 20, 2018. The 60-Day FRN citation is 83 FRN 7168.
No comments were received during the 60-Day Comment Period.
Part B: CONSULTATION
No additional consultation apart from soliciting public comments through the 60-Day Federal Register Noticed was conducted for this submission.
9. Gifts or Payment
No payments or gifts are being offered to respondents as an incentive to participate in the collection.
10. Confidentiality
Yes. The APACS Administrator provides a Statement of Understanding (SOU) to advise customers that the information provided is voluntary and provides the consequences of choosing not to provide requested information. The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained from the system manager.
A copy of the SORN F011 AF A10 B DoD (Department of Defense (DoD) Foreign Clearance Program Records) has been provided with this package for OMB’s review. SORN URL: Need to provide url once established
A copy of the PIA, Aircraft and Personnel Automated Clearance System (APACS), has been provided with this package for OMB’s review. Note: There is no link available for the APACS PIA
Records/Electronic Records are destroyed after five (5) years completion of foreign travel. Electronic records are destroyed by erasing, deleting, or overwriting.
11. Sensitive Questions
APACS does not ask questions of a sensitive nature.
12. Respondent Burden and its Labor Costs
a. Estimation of Respondent Burden
1. Aircraft and Personnel Automated Clearance System (APACS)
a. Number of Respondents: 492,000
b. Number of Responses Per Respondent: 1
c. Number of Total Annual Responses: 492,000
d. Response Time: 30 Minutes (.50hrs)
e. Respondent Burden Hours: 246,000
2. Total Submission Burden (Summation or average based on collection)
a. Total Number of Respondents: 492,000
b. Total Number of Annual Responses: 1
c. Total Respondent Burden Hours: 246,000
b. Labor Cost of Respondent Burden
1. Aircraft and Personnel Automated Clearance System (APACS)
a. Number of Total Annual Responses: 492,000
b. Response Time: 30 Minutes (.50hrs)
c. Respondent Hourly Wage: $25.00
d. Labor Burden per Response: $12.50
e. Total Labor Burden: $6,150,000
2. Overall Labor Burden
a. Total Number of Annual Responses: 492,000
b. Total Labor Burden: $6,150,000
The Respondent hourly wage was determined by using the Federal Government Jobs Website (http://www.federaljobs.net/salarybase.htm). GS-11, Step 1 used for calculations.
13. Respondent Costs Other Than Burden Hour Costs
There are no annualized costs to respondents other than the labor burden costs addressed in Section 12 of this document to complete this collection.
14. Cost to the Federal Government
a.
Labor Cost to the Federal Government
1. Aircraft and Personnel Automated Clearance System (APACS)
a. Number of Total Annual Responses: 492,000
b. Processing Time per Response: 30 Minutes (.50hrs)
c. Hourly Wage of Worker(s) Processing Responses: $25.00
d. Cost to Process Each Response: $12.50
e. Total Cost to Process Responses: $6.15M
2. Overall Labor Burden to Federal Government
a. Total Number of Annual Responses: 492,000
b. Total Labor Burden: $6,150,000
b. Operational and Maintenance Costs
Equipment: 0
Printing: 0
Postage: 0
Software Purchases: 0
Licensing Costs: 0
Other: $734,163.00 (Database management in DISA’s milCloud Plus environment and associated A10P contract support costs)
g. Total: $734,163.00
1. Total Operational and Maintenance Costs: $734,163.00
2. Total Labor Cost to the Federal Government: $6,150,000
3. Total Cost to the Federal Government: $6,884,163
15. Reasons for Change in Burden
This is a new collection with a new associated burden.
16. Publication of Results
The results of this information collection will not be published for statistical use or analyses external to DoD.
17. Non-Display of OMB Expiration Date
Not seeking approval to omit the display of the expiration date of the OMB approval on the collection instrument
18. Exceptions to “Certification for Paperwork Reduction Submissions”
Not requesting an exemption to the provisions certified to in Item 19.a. of the OMB Form 83-I
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | SUPPORTING STATEMENT PART A |
| Author | Kaitlin Chiarelli |
| File Modified | 0000-00-00 |
| File Created | 2021-01-21 |