SPR_Requirements_Appendices_4and5

Appendix
 4:
 Project
 Examples

IMLS
 State
 Program
 Reporting
 Requirements

124

Scenario A
West Dakota (SLAA) sought to increase participation in lifelong learning activities for all residents in the
state. The SLAA provided funds to libraries to attend training on designing summer reading programs and
to purchase summer reading manuals for their staff.

Legend
Sub/
Recipient

Project

West Dakota
(SLAA)

Northwest
Dakota School
Library

Southwest
Dakota School
Library

Northwest
Dakota Public
Library

Southwest
Dakota Public
Library

Summer Reading –
Capacity Building

IMLS
 State
 Program
 Reporting
 Requirements

125

Scenario B
West Dakota (SLAA) sought to increase participation in lifelong learning activities for all residents in the
state. The SLAA provided training on designing summer reading programs and distributed summer reading
manuals to libraries across the state. The SLAA also carried out a pilot project on makerspaces.

Legend
Sub/
Recipient

Project

West Dakota
(SLAA)

Summer Reading –
Capacity Building

IMLS
 State
 Program
 Reporting
 Requirements

Pop-up Makerspace

126

Scenario C
West Dakota (SLAA) sought to increase participation in lifelong learning activities for all residents in the
state. The SLAA issued a request for grant proposals and awarded funds to three (3) libraries. Each library
carried out one (1) project.

Legend
Sub/
Recipient

Project

West Dakota
(SLAA)

Northwest
Dakota Library
System

Southwest
Dakota Library
System

University of
West Dakota

Summer Reading –
Urban Youth

One Book, One
Community

Pop-up Makerspace

IMLS
 State
 Program
 Reporting
 Requirements

127

Scenario D
“West Dakota Learns!” sought to increase participation in lifelong learning activities for all residents in the
state. The State Library of West Dakota issued two (2) subawards to Northwest Dakota Library System and
Southwest Dakota Library System. Both the Northwest Dakota Library System and the Southwest Dakota
Library System designed their projects to meet the needs of their respective communities. Project activities
were carried out at different libraries within the Northwest Dakota Library System and Southwest Dakota
Library System.

Legend
Initiative /
State Effort

Sub/
Recipient

Project

West Dakota
(SLAA)

West Dakota Learns!

Northwest
Dakota Library
System

Summer Reading –
Urban Youth

Southwest
Dakota Library
System

Makerspace Pop-Up

IMLS
 State
 Program
 Reporting
 Requirements

One Book, One
Community

Summer Reading –
Capacity Building

128

Legend
Project

Intent

Activity

Mode

Format

Partner

Locale
Beneficiaries

Project Abstract
“Northwest Dakota Summer Reading” sought to increase interest in reading among youth in
economically challenged communities. 10 public libraries hosted Readathons in churches, malls, and
parks across the city which attracted 2,500 attendees. The libraries issued 500 library cards and
Readathon participants borrowed over 1,220 titles. The Reach Corporation provided marketing support
and promotional materials and Woolmart purchased an additional 5,000 titles for 20 public libraries.

Summer Reading –
Urban Youth

Improve users’
formal education

Intent - Objective or end result that follows
from an action or set of activities

Activity – Action(s) through which the intent of a project is accomplished;
accounts for at least 10% of the total amount of resources committed to
the project

Content

Acquisition

Physical

Target Age Groups: 0-5,
6-12; Black or African
American

Instruction

Mode - Characteristic of an activity

Program

Format – Characteristic of mode (i.e. medium or method)

Inperson

Partner - A cooperating institution, designated through a formal
agreement that contributes material resources (materials/funds/staff) to
the activity.

Private Sector

20 Public
Libraries

Project – Set of discrete and interdependent
activities carried out to achieve an intended
outcome; allocable resources

Beneficiaries - The people who will use, visit, participate,
or otherwise experience a project activity

Locale – Sites participating in an activity

IMLS
 State
 Program
 Reporting
 Requirements

Non-profit

Urban; Target Age
Groups: 0-5, 6-12; Black
or African American

10 Public
Libraries

129

Legend
Project

Intent

Activity

Mode

Format

Partner

Locale
Beneficiaries

Project Abstract
“Pop-Up Makerspace” sought to increase interest in design technology for library users of all ages. The
Library contracted local engineers, architects, and computer programmers to provide hands-on instruction
to public users. Two local technology firms contributed 30 volunteers to the effort and provided social
media support as part of the Library’s marketing campaign. The Library also provided training to library
staff from 20 West Dakota libraries on designing, implementing, and evaluating makerspaces.

Pop-Up
Makerspace

Improve users’ general
knowledge, skills,
abilities

Instruction

Project – Set of discrete and interdependent
activities carried out to achieve an intended
outcome; allocable resources

Intent - Objective or end result that follows
from an action or set of activities

Activity – Action(s) through which the intent of a project is
accomplished; accounts for at least 10% of the total amount of
resources committed to the project

Instruction

Program

Mode - Characteristic of an activity

Program

Inperson

Format – Characteristic of mode (i.e. medium or method)

Inperson

Private Sector

Partner - A cooperating institution, designated through a formal
agreement that contributes material resources (materials/funds/staff)
to the activity.

Beneficiaries - The people who will use, visit, participate,
or otherwise experience a project activity

(None)

Library Staff

General Population

1 Public
Library

Locale – Sites participating in an activity

IMLS
 State
 Program
 Reporting
 Requirements

15 Public
Libraries
5 School
LIbraries

130

Legend
Project

Intent

Activity

Mode

Format

Partner

Locale
Beneficiaries

Project Abstract
“Summer Reading – Capacity Building” sought to improve the quality of summer reading programs
and increase outreach to underserved communities. The Library developed a taskforce consisting of
local community members, early childhood researchers, primary school teachers, and youth librarians
to create a curriculum on STEAM (Science, Technology, Engineering, Arts, Math). The local university
provided the materials and equipment to produce manuals and posted an interactive curriculum to
the Web. To increase use of the curriculum, the Library provided 10 webinars and 10 in-person
training workshops.

Summer Reading –
Capacity Building

Improve users’
formal learning

Instruction

Project – Set of discrete and interdependent
activities carried out to achieve an intended
outcome; allocable resources

Intent - Objective or end result that follows
from an action or set of activities

Activity – Action(s) through which the intent of a project is
accomplished; accounts for at least 10% of the total amount of
resources committed to the project

Content

Program

Mode - Characteristic of an activity

Creation

Inperson/
Virtual

Format – Characteristic of mode (i.e. medium or method)

Physical/
Digital

(None)

Partner - A cooperating institution, designated through a formal
agreement that contributes material resources (materials/funds/staff) to
the activity.

State
Government

Library Staff

Beneficiaries - The people who will use, visit, participate,
or otherwise experience a project activity

Library Staff

75 Public
Libraries

Locale – Sites participating in an activity

(None
selected)

IMLS
 State
 Program
 Reporting
 Requirements

131

Legend
Project

Intent

Activity

Mode

Format

Partner

Locale
Beneficiaries

Project Abstract
“One Book, One Community” sought to increase participation in lifelong learning activities for all
residents through the shared experience of reading and discussing the same books. The Library acquired
and distributed 5,000 copies of “The Cellist of West Dakota” as part of their summer reading program.
The local university sponsored evening programming that featured local authors followed by
performances by the university’s symphony orchestra.

One Book, One
Community

Improve users’ ability to
participate in conversations
of community concern

Instruction

Presentation

Project – Set of discrete and interdependent
activities carried out to achieve an intended
outcome; allocable resources

Intent - Objective or end result that follows from
an action or set of activities

Activity – Action(s) through which the intent of a project is accomplished;
accounts for at least 10% of the total amount of resources committed to
the project

Mode - Characteristic of an activity

Format – Characteristic of mode (i.e. medium or method)

In-person

Partner - A cooperating institution, designated through a formal agreement
that contributes material resources (materials/funds/staff) to the activity.

(None)

Content

Acquisition

Physical

[None]

General Public

Beneficiaries - The people who will use, visit, participate,
or otherwise experience a project activity

General Public

10 Public
Libraries

Locale – Sites participating in an activity

10 Public
Libraries

IMLS
 State
 Program
 Reporting
 Requirements

132

Appendix
 5:
 Focal
 Areas
 and
 Intents

IMLS
 State
 Program
 Reporting
 Requirements

133

Appendix
 5:
 Focal
 Areas
 and
 Intents

Focal
 Areas
 and
 Intents

Focal
 areas
 and
 Intents
 align
 projects
 with
 priorities
 and
 purposes
 of
 the
 IMLS
 Grants
 to
 States

(and
 LSTA)
 program.
 They
 are
 components
 of
 the
 conceptual
 categories
 and
 controlled

vocabulary
 incorporated
 to
 allow
 for
 meaningful
 recording
 by,
 analysis
 of,
 and
 comparison

across
 State
 Reports
 and
 the
 Grants
 to
 States
 Program.

 Representing
 the
 foundation
 for
 the

organization
 of
 evaluative
 reporting,
 the
 six
 broad
 Focal
 Areas
 are
 overarching
 categories
 of

work
 identified
 by
 State
 Library
 Administrative
 Agencies
 (SLAAs).
 In
 the
 SPR
 system,
 Focal
 Areas

are
 further
 specified
 by,
 and
 inferred
 from,
 Intents:
 recorded
 objectives
 or
 intended
 results
 of

an
 action
 or
 set
 of
 SLAA
 work
 or
 activities.

 Intent
 reporting
 helps
 define
 the
 “why”
 of
 the

Grants
 to
 States
 Program.

What
 is
 a
 Focal
 Area?

• Represents
 the
 foundation
 for
 the
 organization
 of
 evaluative
 reporting
 in
 the
 Grants
 to
States
 Program

• One
 of
 six
 broad,
 conceptual
 categories
o Institutional
 Capacity
o Information
 Access
o Lifelong
 Learning
o Human
 Services
o Employment
 and
 Economic
 Development
o Civic
 Engagement
• Further
 specified
 by
 associated
 intents
What
 is
 an
 Intent?

• Objective
 or
 intended
 result
 that
 follows
 from
 an
 action
 or
 set
 of
 activities.
• Applicable
 at
 the
 Project
 and
 Activity
 recording
 levels.
• Fourteen
 specific
 intents
 –
 tied
 to
 the
 Focal
 Areas
 –
 are
 available
 in
 the
 SPR
 system
o may
 be
 further
 described
 by
 assignment
 of
 up
 to
 two
 (2)
 associated
 subjects

IMLS
 State
 Program
 Reporting
 Requirements

134

Focal
 Area

Intent

Institutional
 Capacity

Add,
 improve
 or
 update
 a
 library
 function

or
 operation
 in
 order
 to
 further
 its

effectiveness

Information
 Access

Improve
 access
 to
 information

Improve
 the
 library
 workforce

Improve
 library’s
 physical
 and
 technology

infrastructure

Improve
 library
 operations

Lifelong
 Learning

Improve
 users’
 knowledge
 or
 abilities

beyond
 basic
 access
 to
 information

Human
 Services

Improve
 users’
 ability
 to
 apply
 information

that
 furthers
 their
 personal,
 family
 or

household
 circumstances

Improve
 users’
 ability
 to
 discover
 information resources.

Improve
 users’
 ability
 to
 obtain
 and/or use
information
 resources.

Improve
 users’
 formal
 education

Improve
 users’
 general
 knowledge
 and
 skills

Improve
 users’
 ability
 to
 apply
 information
 that

furthers
 their
 personal,
 family,
 or
 household

finances

Improve
 users’
 ability
 to
 apply
 information
 that

furthers
 their
 personal
 or
 family
 health
 &
 wellness

Improve
 users’
 ability
 to
 apply
 information
 that

furthers
 their
 parenting
 and
 family
 skills

Employment
 &
 Economic
 Development

Improve
 users’
 ability
 to
 use
 resources
 and
 apply

Improve
 users’
 ability
 to
 apply
 information
  information
 for
 employment
 support

that
 furthers
 the
 status
 of
 their
 jobs
 and/
Improve
 users’
 ability
 to
 use
 and
 apply
 business

or
 businesses

resources

Civic
 engagement

Improve
 users’
 ability
 to
 participate
 in
 their

Improve
 user
 engagement
 through
 their

community

library
 that
 furthers
 the
 common
 or

Improve
 users’
 ability
 to
 participate
 in
 community

community
 good

conversations
 around
 topics
 of
 concern.

OR

Improve
 users’
 ability
 to
 engage
 in

their
 communities.

We
 suggest
 that
 grantees
 select
 one
 (1)
 intent
 per
 project.

 Selecting
 a
 primary
 intent
 per

project
 enables
 the
 agency
 to
 attribute
 the
 amount
 of
 LSTA
 funds
 spent
 in
 each
 focal
 area
 and

specifically,
 on
 each
 intent
 within
 a
 focal
 area.

 While
 this
 may
 take
 more
 effort
 at
 first,
 it
 is

essential
 for
 the
 agency
 and
 your
 SLAA
 colleagues
 to
 share
 best
 practices
 and
 communicate
 the

value
 of
 library
 services
 to
 policy
 makers.

As
 noted
 in
 the
 Subaward
 section,
 one
 (1)
 subaward
 is
 generally
 reported
 as
 a
 single
 project.

However,
 in
 some
 circumstances,
 it
 may
 be
 necessary
 to
 report
 one
 (1)
 subaward
 or
 one
 (1)

“state
 effort”
 as
 multiple
 projects
 with
 each
 project
 containing
 one
 (1)
 intent
 and
 a
 set
 of

IMLS
 State
 Program
 Reporting
 Requirements

135

interdependent
 activities.
 When
 warranted,
 creating
 a
 new
 project
 is
 highly
 recommended
 as

this
 enables
 you
 to
 share
 or
 highlight
 aspects
 of
 a
 subaward
 including
 unique
 outcomes
 for

activities.

 This
 also
 enables
 other
 SLAAs
 interested
 in
 carrying
 out
 projects
 or
 awarding

subawards
 under
 this
 intent
 to
 easily
 find
 your
 project,
 adopt
 your
 project’s
 design,
 and
 benefit

from
 lessons
 learned.

It
 is
 plausible
 that
 an
 innovative
 or
 robust
 subaward
 may
 have
 multiple
 intents
 and
 multiple

activities
 associated
 with
 each
 intent.

 In
 these
 cases,
 it
 is
 recommended
 that
 you:

• determine
 the
 activities
 that
 map
 to
 each
 intent
 and
• allocate
 or
 quantify
 the
 level
 of
 effort
 for
 each
 activity.

 The
 level
 of
 effort
 can
 be
calculated
 by
 estimating
 the
 resources
 (materials,
 salaries
 of
 people
 responsible
 for
accomplishing
 tasks,
 cost
 of
 venue,
 etc.).
1. If
 you
 are
 able
 to
 determine
 the
 activities
 that
 map
 to
 each
 intent
 AND
 allocate
 or
quantify
 the
 level
 of
 effort
 for
 each
 activity,
 we
 suggest
 that
 you
 create
 new
 project(s),
select
 one
 (1)
 intent
 for
 each
 project,
 and
 provide
 the
 pertinent
 details.
2. If
 you
 are
 able
 to
 determine
 the
 activities
 that
 map
 to
 each
 intent
 and
 allocate
 or
quantify
 the
 level
 of
 effort
 for
 each
 activity
 but
 you
 are
 NOT
 able
 to
 allocate
 or
 quantify
the
 level
 of
 effort
 for
 each
 activity,
 we
 suggest
 that
 you
 create
 new
 project(s),
 select
 one
(1)
 intent
 for
 each
 project,
 and
 provide
 the
 pertinent
 details.

 It
 is
 permissible
 to
 provide
an
 estimate
 of
 the
 project
 budget.

 Indicate
 that
 the
 project
 budget
 is
 an
 estimate
 in
 the
Project
 narrative.
3. If
 you
 are
 unable
 to
 determine
 the
 activities
 that
 map
 to
 each
 intent,
 we
 suggest
 that
you
 select
 the
 intent
 that
 best
 characterizes
 the
 breadth
 of
 all
 project
 activities.

IMLS
 State
 Program
 Reporting
 Requirements

136