Food Distribution Programs

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SF 425 Financial Status Reports- ARRA FDPIR	Form	Modified	Available
Form FNS-667 REPORT OF THE EMERGENCY FOOD ASSISTANCE PROGRAM (TEFAP) ADMINISTRATIVE COSTS	Form	Modified	Available
Form FNS-155 INVENTORY MANAGEMENT REGISTER	Form	Modified	Available
Form FNS-153 MONTHLY REPORT OF THE COMMODITY SUPPLEMENTAL FOOD PROGRAM AND QUARTERLY ADMINISTRATIVE FINANCIAL STATUS REPORT	Form	Modified	Available
Form FNS-152 MONTHLY DISTRIBUTION OF DONATED FOODS TO FAMILY UNITS	Form	Modified	Available
Form FNS-57 REPORT OF SHIPMENT RECEIVED OVER, SHORT AND/OR DAMAGED	Form	Modified	Available
Form FNS-53 USDA MULTI-FOOD REQUISITION	Form	Modified	Available
Form FNS-52 FOOD REQUISITION	Form	Modified	Available
Form FNS-7 DESTINATION DATA FOR DELIVERY OF DESTINATION DATA FOR DELIVERY OF	Form	Modified	Available
Form FNS-663 FOOD DISTRIBUTION COMMODITY ACCEPTABILITY PROGRESS (CAP) REPORT	Form and Instruction	Modified	Available
Supporting Statement ICB - Processing Rule FDD Final 07092018.docx	Supporting Statement A	Uploaded 2018-07-09	Available
Attachment 2 - FDD Part 250 Rule - Burden Table Final 07052018.xlsx	Supplementary Document	Uploaded 2018-07-09	Available
Attachment 1 - 0584-0293 Burden Narrative FDD Final 07052018.docx	Supplementary Document	Uploaded 2018-07-09	Available
06 WBSCM Screenshot - Complaints Form (08-15-13).docx	Supplementary Document	Uploaded 2013-08-19	Available
05 WBSCM Screenshot - Recall Survey Response Form (08-15-13).docx	Supplementary Document	Uploaded 2013-08-19	Available
04 WBSCM Screenshot - Shipment Receipt Form (08-15-13).docx	Supplementary Document	Uploaded 2013-08-19	Available
03 WBSCM Screenshot - Consolidated Requisition Form (08-15-13).docx	Supplementary Document	Uploaded 2013-08-19	Available
02 WBSCM Screenshot - Multi-Food Order Form (08-15-13).docx	Supplementary Document	Uploaded 2013-08-19	Available
01 WBSCM Screenshot - Domestic Direct Ship Order Form (08-15-13).docx	Supplementary Document	Uploaded 2013-08-19	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
43552	Food Distribution Forms (State and Local Government)	Form	Modified	Financial Status Reports- ARRA FDPIR
43552	Food Distribution Forms (State and Local Government)	Form	Modified	REPORT OF THE EMERGENCY FOOD ASSISTANCE PROGRAM (TEFAP) ADMINISTRATIVE COSTS
43552	Food Distribution Forms (State and Local Government)	Form	Modified	INVENTORY MANAGEMENT REGISTER
43552	Food Distribution Forms (State and Local Government)	Form	Modified	MONTHLY REPORT OF THE COMMODITY SUPPLEMENTAL FOOD PROGRAM AND QUARTERLY ADMINISTRATIVE FINANCIAL STATUS REPORT
43552	Food Distribution Forms (State and Local Government)	Form	Modified	MONTHLY DISTRIBUTION OF DONATED FOODS TO FAMILY UNITS
43552	Food Distribution Forms (State and Local Government)	Form	Modified	REPORT OF SHIPMENT RECEIVED OVER, SHORT AND/OR DAMAGED
43552	Food Distribution Forms (State and Local Government)	Form	Modified	USDA MULTI-FOOD REQUISITION
43552	Food Distribution Forms (State and Local Government)	Form	Modified	FOOD REQUISITION
43552	Food Distribution Forms (State and Local Government)	Form	Modified	DESTINATION DATA FOR DELIVERY OF DESTINATION DATA FOR DELIVERY OF
191243	Individuals/Households		Modified
191242	Business	Form and Instruction	Modified	FOOD DISTRIBUTION COMMODITY ACCEPTABILITY PROGRESS (CAP) REPORT

ICR Details

OMB Control No: 0584-0293	ICR Reference No: 201807-0584-001
Status: Historical Active	Previous ICR Reference No: 201603-0584-002
Agency/Subagency: USDA/FNS	Agency Tracking No: Final Rule AE38
Title: Food Distribution Programs
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/24/2018
Retrieve Notice of Action (NOA)	Date Received in OIRA: 07/16/2018
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2019	11/30/2019	11/30/2019
Responses	3,814,782	0	3,879,952
Time Burden (Hours)	1,160,535	0	1,163,449
Cost Burden (Dollars)	0	0	0

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Abstract: To assist American farmers and needy people by purchasing commodities and delivering them to State agencies that, in turn, distribute them to organizations for use in providing food assistance to those in need. The information reported and the records kept for purposes of review under 7 CFR Parts 240, 247, 250, 251, 253, and 254 are used by State and recipient agencies and FNS regional and headquarters offices for the purpose of administering USDA Food Distribution Programs. This is a revision related to the final rule, "Revisions and Clarifications for the Processing of Donated Foods" (RIN 0584-AE38)

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Authorizing Statute(s): US Code: 7 USC 2013 (b) Name of Law: Food and Nutrition Act of 2008
   US Code: 42 USC Section 4 (1733) Name of Law: Child Nutrition Act 1966
   US Code: 7 USC 7501 Name of Law: The Emergency Food Assistance Act 1983
   US Code: 7 USC Sections 4a and 5 (612c) Name of Law: Agriculture and Consumer Protection Act of 1973
   US Code: 42 USC 1755, 1762a & 1776 Name of Law: National School Lunch Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
0584-AE38	Final or interim final rulemaking	83 FR 18913	05/01/2018

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 1231	01/05/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Business	FNS-663	FOOD DISTRIBUTION COMMODITY ACCEPTABILITY PROGRESS (CAP) REPORT
Food Distribution Forms (State and Local Government)	FNS-53, FNS-57, FNS-153, FNS-155, FNS-667, SF 425, FNS-7, FNS-152, FNS-52	DESTINATION DATA FOR DELIVERY OF DESTINATION DATA FOR DELIVERY OF ,   FOOD REQUISITION ,   USDA MULTI-FOOD REQUISITION ,   REPORT OF SHIPMENT RECEIVED OVER, SHORT AND/OR DAMAGED ,   MONTHLY DISTRIBUTION OF DONATED FOODS TO FAMILY UNITS ,   MONTHLY REPORT OF THE COMMODITY SUPPLEMENTAL FOOD PROGRAM AND QUARTERLY ADMINISTRATIVE FINANCIAL STATUS REPORT ,   INVENTORY MANAGEMENT REGISTER ,   REPORT OF THE EMERGENCY FOOD ASSISTANCE PROGRAM (TEFAP) ADMINISTRATIVE COSTS ,   Financial Status Reports- ARRA FDPIR
Individuals/Households

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,814,782	3,879,952	0	2,970	-68,140	0
Annual Time Burden (Hours)	1,160,535	1,163,449	0	2,263	-5,177	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This collection is currently approved with 1,163,449 burden hours and 3,879,952 responses. As a result of a final rule, "Revisions and Clarifications in Requirements for the Processing of Donated Foods" (RIN 0584-AE38), FNS estimates that 2,263 hours will be added to the collection as a program change. However, this is offset by a decrease of 5,177 hours due to adjustments for previously omitted requirements and corrections and updates to existing ones, for a total burden hour decrease of 2,914 hours. FNS also estimates that the responses for this collection will decrease by 65,170 responses, primarily due to adjustments. Upon approval of this request, FNS estimates that this collection will have 1,160,535 burden hours and 3,814,782 responses.

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Annual Cost to Federal Government: $5,614,210

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/16/2018

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