Community Partnership Grants Management System (GMS)

Forms and Documents

Document Name	Status
Compliance Monitoring Tool Form	New
OVC Performance Measurement Tool Form	Unchanged
OVC Victim Compensation State Certification form Form	Unchanged
NIJ Research Web form Form	Unchanged
Closeout Form	Unchanged
GPRS Form and Instruction	Unchanged
Grant Adjustmenst (GANS) Form	Unchanged
OJJDP Data collection and training and technical assistance tool (DCTAT) Form	Unchanged
BJA Performance measurements Tool (PMT) Form	Unchanged
Subaward Reports Form	Unchanged
Progress and Special Reports, and Performances Measures (GMS) Form	Unchanged
Peer Review Form	Unchanged
Online Application Form	Unchanged
1121-0243 Supporting Statement update with CMT (v5).doc Supporting Statement A	2018-07-18
Justification for change on OVC Victim Compensation State Certification form 1121.docx Justification for No Material/Nonsubstantive Change	2017-03-23
42 USCA 3712h.pdf Supplementary Document	2016-03-31
HR 3402 excerpt.pdf Supplementary Document	2012-08-30
PL106-107.pdf Supplementary Document	2012-08-30
FFATA Act.pdf Supplementary Document	2012-08-30

IC Document Collections

IC ID	Document Title	Status
232280	Compliance Monitoring Tool Form	New
220843	OVC Performance Measurement Tool Form	Unchanged
220839	OVC Victim Compensation State Certification form Form	Unchanged
220838	NIJ Research Web form Form	Unchanged
206285	Closeout Form	Unchanged
206284	GPRS Form and Instruction	Unchanged
206283	Grant Adjustmenst (GANS) Form	Unchanged
206281	OJJDP Data collection and training and technical assistance tool (DCTAT) Form	Unchanged
206280	BJA Performance measurements Tool (PMT) Form	Unchanged
206278	Subaward Reports Form	Unchanged
206277	Progress and Special Reports, and Performances Measures (GMS) Form	Unchanged
206276	Peer Review Form	Unchanged
206274	Online Application Form	Unchanged

ICR Details

OMB Control No: 1121-0243	ICR Reference No: 201807-1121-001
Status: Active	Previous ICR Reference No: 201703-1121-006
Agency/Subagency: DOJ/OJP	Agency Tracking No: OAAM
Title: Community Partnership Grants Management System (GMS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 10/30/2018
	Date Received in OIRA: 08/24/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2021	36 Months From Approved	08/31/2019
Responses	132,956	0	132,900
Time Burden (Hours)	182,130	0	182,074
Cost Burden (Dollars)	6,263,810	0	6,263,810

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Abstract: GMS is used to implement the statuory requirements of the Grant Management System (GMS) Online Application; Grant Adjustment Notice (GAN); Progress and Financial Reports of applications, awards, and closeouts.

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Authorizing Statute(s): US Code: 42 USC 3712h(e) Name of Law: Department of Justice Appropriations Authorization Act of 2005
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 24822	05/30/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 40085	08/13/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 13

IC Title	Form No.	Form Name
BJA Performance measurements Tool (PMT)	none	BJA performance measurements tool
Grant Adjustmenst (GANS)	none	Grant Adjustments
Closeout	none	Closeouts
GPRS	none	GPRS
Online Application	none	Online Application
Peer Review	none	Peer Review
Progress and Special Reports, and Performances Measures (GMS)	none, none	Progress Reports ,   GMA REPORTS AND PERFORMANCE MEASURES
Subaward Reports	none	Subaward Reports
OJJDP Data collection and training and technical assistance tool (DCTAT)	none	OJJDP DCTAT
OVC Victim Compensation State Certification form	none, n/a	OVC Victi Compensation State Certification form ,   Crime Victim Copensation State Certification Form
NIJ Research Web form	none	NIJ Research Web form
OVC Performance Measurement Tool	none, none, none	OVC PMT Subgrant Award Report ,   OVC PMT Victim Assistance ,   OVC PMT Victim Compensation
Compliance Monitoring Tool	none	Compliance Monitoring Report

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	132,956	132,900	0	56	0	0
Annual Time Burden (Hours)	182,130	182,074	0	56	0	0
Annual Cost Burden (Dollars)	6,263,810	6,263,810	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The burden increase is the result of adding the Compliance Monitoring Tool (CMT). CMT is a GMS module that is used by States to submit data to OJJDP on an annual basis. The areas of information collected are a direct reflection of the OJJDP Act and the obligations agreed to in the solicitation regarding their compliance.

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Annual Cost to Federal Government: $16,282,491

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/24/2018

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