National Corrections Reporting Program

Forms and Documents

Document Name	Status
National Corrections Reporting Program 2018-2021 Form and Instruction	New
National Corrections Reporting Program (NCRP) Form and Instruction	Removed
final_appendices_11132018.pdf Supplementary Document	2018-11-14
final_appendices_09102018.pdf Supplementary Document	2018-09-19
Part_B_final.docx Supporting Statement B	2018-11-14
Part_A_final.docx Supporting Statement A	2018-11-14

IC Document Collections

IC ID	Document Title	Status
233072	National Corrections Reporting Program 2018-2021 Form and Instruction	New
217870	National Corrections Reporting Program (NCRP) Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0065	ICR Reference No: 201809-1121-001
Status: Historical Active	Previous ICR Reference No: 201508-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: National Corrections Reporting Program
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 11/14/2018
	Date Received in OIRA: 09/19/2018
Terms of Clearance: OMB appreciates BJS efforts to continually improve the ability of the National Corrections Reporting Program to provide relevant, timely information to decisionmakers, illustrated in this request by the addition of several new variables. Within one year of clearance, BJS agrees to report to OMB on response rates to the new variables and any changes in overall response or participation that occur after the addition of the new variables. The next full submission for clearance in 3 years should include a thorough evaluation of the quality of the new variables, a description of steps taken by BJS to improve quality, and a schedule for future steps.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2021	36 Months From Approved	11/30/2018
Responses	51	0	57
Time Burden (Hours)	1,503	0	1,827
Cost Burden (Dollars)	0	0	0

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Abstract: The National Corrections Reporting Program (NCRP) is the only national data collection furnishing annual individual-level information for State prisoners admitted or released during the year, those in custody at year-end, and persons discharged from parole supervision. The NCRP collects data on sentencing, time served in prison and on parole, offense, admission/release type and demographic information. BJS, the Congress, researchers and criminal justice practitioners use these data to describe annual movements of adult offenders through State correctional system. Providers of the data are personnel in State Departments of Corrections.

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Authorizing Statute(s): US Code: 42 USC 3732 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 31778	07/09/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 47369	09/19/2018
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
National Corrections Reporting Program 2018-2021	N/A	N/A
National Corrections Reporting Program (NCRP)	N/A	NCRP Data Request Manual

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	51	57	0	-6	0	0
Annual Time Burden (Hours)	1,503	1,827	0	-324	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimate of 1502.5 hours for states to compile and submit the five parts of the NCRP in 2019 (data year 2018) has changed since the collection’s previous OMB clearance due to the necessary modifications to states’ data extraction programs to add 3 citizenship variables and remove 7 underperforming variables.

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Annual Cost to Federal Government: $1,201,471

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/19/2018

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