National Corrections Reporting Program

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
NCRP Data Request Manual	Form and Instruction	New	Available
Form NCRP-D Yearend Custody Population Records	Form	Removed	Available
Form NCRP-C Parole Exit Record Variables	Form	Removed	Available
Form NCRP-B Prison Release Record Variables	Form	Removed	Available
Form NCRP-A Prison Admission Record Variables	Form	Removed	Available
NCRP supplemental documents.pdf	Supplementary Document	Uploaded 2015-08-12	Available
Part_B_final_072115.docx	Supporting Statement B	Uploaded 2015-08-12	Available
NCRP Part_A_final_updated.docx	Supporting Statement A	Uploaded 2015-10-30	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
217870	National Corrections Reporting Program (NCRP)	Form and Instruction	New	NCRP Data Request Manual
203724	National Corrections Reporting Program	Form	Removed	Yearend Custody Population Records
203724	National Corrections Reporting Program	Form	Removed	Parole Exit Record Variables
203724	National Corrections Reporting Program	Form	Removed	Prison Release Record Variables
203724	National Corrections Reporting Program	Form	Removed	Prison Admission Record Variables

ICR Details

OMB Control No: 1121-0065	ICR Reference No: 201508-1121-001
Status: Historical Active	Previous ICR Reference No: 201208-1121-005
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: National Corrections Reporting Program
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 10/30/2015
Retrieve Notice of Action (NOA)	Date Received in OIRA: 08/19/2015
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2018	36 Months From Approved	10/31/2015
Responses	57	0	51
Time Burden (Hours)	1,827	0	2,121
Cost Burden (Dollars)	0	0	0

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Abstract: The National Corrections Reporting Program (NCRP) is the only national data collection furnishing annual individual-level information for State prisoners admitted or released during the year, those in custody at year-end, and persons discharged from parole supervision. The NCRP collects data on sentencing, time served in prison and on parole, offense, admission/release type and demographic information. BJS, the Congress, researchers and criminal justice practitioners use these data to describe annual movements of adult offenders through State correctional system. Providers of the data are personnel in State Departments of Corrections.

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Authorizing Statute(s): US Code: 42 USC 3732 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 32607	06/09/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 48565	08/13/2015
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
National Corrections Reporting Program	NCRP-A, NCRP-B, NCRP-C, NCRP-D	Prison Admission Record Variables ,   Prison Release Record Variables ,   Parole Exit Record Variables ,   Yearend Custody Population Records
National Corrections Reporting Program (NCRP)	N/A	NCRP Data Request Manual

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	57	51	0	6	0	0
Annual Time Burden (Hours)	1,827	2,121	0	-294	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimate of 1,827 hours for states to compile and submit the five parts of the NCRP in report year 2015 has decreased since the collection's previous OMB clearance due to the number of new states submitting one or more data files in the past three years, as well as the adoption by all states of secure data transfer protocols without the involvement of time and cost spent on magnetic media preparation.

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Annual Cost to Federal Government: $1,065,408

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/19/2015

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