Attachment B Excel Burden Chart for 0584-0012 School Breakfast Program

Attachment B Excel Burden Chart for 0584-0012 School Breakfast Program.xlsx

7 CFR Part 220, School Breakfast Program

Attachment B Excel Burden Chart for 0584-0012 School Breakfast Program

OMB: 0584-0012

Document [xlsx]
Download: xlsx | pdf

Overview

RecordKeeping
Reporting
60 day Summ
Burden Summary
Notes

Sheet 1: RecordKeeping
Recordkeeping




A B C = (A*B) D E= (C*D) F


G =E-F
Child Nutrition Program CFR Citation Regulation Form Number Estimated # Record-keepers Records Per Recordkeeper Total Annual Records Estimated Avg. # of Hours Per Record Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Proposed Rule Due to an Adjustment Total Difference
State Agency Level
Breakfast §220.12(a) SAs must establish rules on competitive foods
56 1 56 1.00 56.00 56


0
Breakfast §220.13(b)(1) SA maintains Program records as necessary to support the reimbursement payments and reports.
Source: NDB 56 State Agencies 56 per SWRO FM staff each SA averages 3 requests per month (3x12) 36 2,016 0.08 167.33 167


0
Breakfast §220.13(c) SA maintains evidence of complaint investigations and actions.
56 1 56 2.00 112.00 112


0
Breakfast §220.14(d) SA maintains all records pertaining to claims against SFAs.
56 Avg of 12 per SA 12 672 0.25 168.00 168


0
Breakfast §220.9(d) SA determination of severe need.
0 1 0 0.50 0.00 0


0

















State Agency Level Total
56 50.00 2,800 0.18 503 503 0 0 0 0
Institution Level
Breakfast §220.11(b) SFA maintains Program records to support claims.
Source: NDB 19,240 SFAs 19,240 10 monthly claims per school year 10 192,400 0.08 15,969.20 16,920


-951






0
0.00 0


0


School Food Authority Level Total
19,240 10.00 192,400 0.08 15,969 16,920 0 0 0 -951
Site Level
Breakfast §220.11(b) Schools record breakfasts by category at point of service.
Source: NDB Schools operating SBP for FY17 90,972 Number of school days 180 16,374,960 0.10 1,637,496.00 1,616,904.00


20,592
Breakfast §220.8(a)(3) & 220.9(a) Schools record menu, food production, and recent nutrition analysis.
90,972 180 16,374,960 0.12 1,964,995.20 1,940,284.80


24,710


School Level Total
90,972 360 32,749,920 0.11 3,602,491 3,557,189 0 0 0 45,302


Total Recordkeeping Burden
110,268 298.77 32,945,120 0.11 3,618,964 3,574,612 0 0 0 44,352


















Child Nutrition Program Estimated # Record-keepers Records Per Recordkeeper Total Annual Records Estimated Avg. # of Hours Per Record Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Proposed Rule Due to an Adjustment Total Difference



Breakfast 110,268 298.77266 32,945,064 0.110 3,618,908 3,574,556 0 0 0 44,352



0 - - - - - -


-



0 - - - - - -


-



0 - - - - - -


- "Please un-hide the colums 40-47 for more data"



#REF! - - #REF! - #REF! #REF!


#REF!



0 - - - - - -


-



Total 110,268 298.77 #REF! 0.11 #REF! #REF! 0 0 0 #REF!

Sheet 2: Reporting
Reporting



















A B C = (A*B) D E= (C*D) F


G =E-F















Prgm Rule CFR Citation Title Form Number Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Due to an Adjustment Total Difference















State Agency Level















Breakfast §220.5 SA submits requests for funds to pay SBP claims.
Source: SAE 56 State agencies 56 per SWRO FM staff each SA averages 3 draws per month (3x12) 36 2,016 0.25 504.00 504


0















Breakfast §220.13(b)(2) SA submits quarterly report (FNS-777).
0 4 0 3.20 0.00 0


0















Breakfast §220.15(b) SA provides records for MEs and audits.
1/3 of SAs annually receive MEs & audits 19 1 19 3.00 57.00 57


0















Breakfast §220.19 SA termination for failure to comply.
0 1 0 2.00 0.00 0


0

















State Agency Level Total
56 36.34 2,035 0.28 561 561 0 0 0 0















School Food Authority Level















Breakfast §220.7(a) SFA must submit to SA an application to operate the SBP in a new school.
Estimate an average of 3 SFAs per SA submiting a new application (56x3). 168 1 168 0.25 42.00 42


0















Breakfast §220.11(a) SFAs submit monthly claims to SA
Source: NDB 19240 SFAs 19,240 10 192,400 1.00 192,400.00 203,860.00


-11,460















Breakfast §220.11(b) SFAs requesting a claim exception
Estimate 1% of SFAs submit an exception for a late claim (20,386* .01 = 204) 204 1 204 0.75 153.00 153.00

0 0















Breakfast §220.15(c) SFAs will provide records for audits.
(Burden determined negligible during last renewal, but wasn't in the burden chart.) 82 1 82 2.00 164.00 164.00


0

















School Food Authority Level Total
19,240 10.02 192,854 1.00 192,759 204,219 0 0 0 -11,460















School Level















Breakfast §220.11(b) Schools submit breakfast counts by category to SFA.
Source: NDB Schools operating SBP for FY17 90,972 10 monthly claims per school year 10 909,720 0.05 45,486.00 44,914


572

















School Level Total
90,972 10 909,720 0 45,486 44,914 0 0 0 572

















Total Reporting Burden
110,268 10.02 1,104,609 0.22 238,806 249,694 0 0 0 -10,888
















































Prgm Rule Estimated # Respondents Responses per Respondents Total Annual Records Estimated Avg. # of Hours Per Response Estimated Total Hours Current OMB Approved Burden Hrs Due to Authorizing Statute Due to Program Change - Due to an Adjustment Total Difference


















Breakfast 110,268 10.01749 1,104,609 0.21619 238,806 249,694 0 0 0 (10,888)


















0 - - - - - -


-


















0 - - - - - -


-


















0 - - - - - -


- "Please un-hide the colums 40-47 for more data"

















0 - - - - - -


-


















0 - - - - - -


-


















0 - - - - - -


-


















Total 110,268 10.02 1,104,609 0.22 238,806 249,694 0 0 0 -10,888















Sheet 3: 60 day Summ




SUMMARY OF BURDEN RECORDKEEPING & REPORTING

TOTAL NO. RESPONDENTS 110,268

AVERAGE NO. RESPONSES PER RESPONDENT 308.7907

TOTAL ANNUAL RESPONSES 34,049,729

AVERAGE HOURS PER RESPONSE 0.113298103723527

TOTAL BURDEN HOURS WITH REVISION 3,857,770

CURRENT OMB INVENTORY 3,824,306
This is the Current OMB Approved Burden Hrs column 'J'
DIFFERENCE (NEW BURDEN REQUESTED WITH REVISION) 34,049,729

Sheet 4: Burden Summary
OMB Control #0584-0012 - Burden Summary - 7 CFR Part 220, School Breakfast Program Regulations






Estimated # Respondents Responses Per Respondent Total Annual Responses (Col. BxC) Estimated Avg. # of Hours Per Response Estimated Total Hours (Col. DxE)
Recordkeeping




State Agency Level 56 50.00 2,800 0.18 503
Institution Level 19,240 10.00 192,400 0.08 15,969
Site Level 90,972 360 32,749,920 0.11 3,602,491
Recordkeeping Total 110,268 298.77 32,945,120 0.11 3,618,964
Reporting




State Agency Level 56 36.34 2,035 0.28 561
Institution Level 19,240 10.02 192,854 1.00 192,759
Site Level 90,972 10.00 909,720 0.05 45,486
Reporting Total 110,268 10.02 1,104,609 0.22 238,806
TOTAL BURDEN FOR (Title) 110,268 308.7907 34,049,729 0.1133 3,857,770

Sheet 5: Notes
Date User Initials Comments

SW This is a DRAFT of the School Breakfast Program Burden doc using the redesigned template

SW Burden reduction for renewal. Need to eliminate reporting burden associated with the FNS-10 and FNS-777 to not duplicate burden in those ICRs.



































































































































































































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