Survey of State Criminal History Information Systems, 2018-2020

Forms and Documents

Document Name	Status
Survey of State Criminal History Information Systems, 2018 Form and Instruction	New
Survey of State Criminal History Information Systems Form and Instruction	Removed
2018 SSCHIS Supporting Documentation.pdf Supplementary Document	2019-02-04
2018 SSCHIS Supporting Statement Part B.docx Supporting Statement B	2019-02-04
2018 SSCHIS Supporting Statement Part A final.doc Supporting Statement A	2019-02-04

IC Document Collections

IC ID	Document Title	Status
234836	Survey of State Criminal History Information Systems, 2018 Form and Instruction	New
215027	Survey of State Criminal History Information Systems Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0312	ICR Reference No: 201902-1121-001
Status: Active	Previous ICR Reference No: 201612-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Survey of State Criminal History Information Systems, 2018-2020
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/22/2019
	Date Received in OIRA: 02/04/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2022	36 Months From Approved	02/29/2020
Responses	56	0	56
Time Burden (Hours)	378	0	347
Cost Burden (Dollars)	0	0	0

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Abstract: The biennial survey of state criminal history repositories will be conducted for yearend 2018 and 2020. The survey will collect data to be used as the basis for estimating the percentage of total state records that are immediately available through the FBI's Interstate Identification Index and the percentage that include dispositions. All 50 States, DC and the five territories will be surveyed.

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Authorizing Statute(s): PL: Pub.L. 105 - 251 301 Name of Law: Crime identification technology act of 1998
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 54780	10/31/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 1506	02/04/2019
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Survey of State Criminal History Information Systems, 2018	N/A	Survey of State Criminal History Information Systems, 2018
Survey of State Criminal History Information Systems	N/A, N/A	Survey of State Criminal History Information Systems, 2014 ,   2016 Survey of State Criminal History Information Systems

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	56	56	0	0	0	0
Annual Time Burden (Hours)	378	347	0	31	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Changes have been made in the organization of the current survey. Significant effort was made to reduce or eliminate questions that tend to yield the same responses each year or where the information requested can be obtained from other sources. For example, Section V and VI of the 2016 survey, “Criminal Justice Rap Back Services” and “Non-Criminal Justice Rap Back Services were consolidated to form a single Section V: In-State Rap Back Services. Also, additions to the survey include expanded questions concerning arrest and disposition reporting and inquiries that are associated with repository budget and staffing levels, internal and external data quality reviews, record retention periods and arrest citation/cite and release practices.

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Annual Cost to Federal Government: $180,508

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/04/2019

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