2019 Census of Jail Inmates

Forms and Documents

Document Name	Status
Form CJ-3 2019 Census of Jails Form and Instruction	New
Appendix 1, Attachments A-Q.pdf Supplementary Document	2019-05-09
Census of Jails Part B.docx Supporting Statement B	2019-05-07
Census of Jails Part A.docx Supporting Statement A	2019-05-07

IC Document Collections

IC ID	Document Title	Status
236011	2019 Census of Jails Form and Instruction	New
12390	2005 Census of Jail Inmates	Removed

ICR Details

OMB Control No: 1121-0100	ICR Reference No: 201905-1121-001
Status: Active	Previous ICR Reference No: 200505-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: 2019 Census of Jail Inmates
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/18/2019
	Date Received in OIRA: 05/14/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2022	36 Months From Approved	07/31/2008
Responses	2,947	0	3,084
Time Burden (Hours)	7,762	0	4,112
Cost Burden (Dollars)	0	0	0

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Abstract: The 2019 Census of Jails (COJ) will provide current information on inmate populations throughout the country. Data will be used for program planning and policy making for corrections. The last COJ was fielded in 2014 and collected 2013 year-end data. It was approved under OMB Control Number 1121-0249 along with the Mortality in Correctional Institutions-Jails (MCI, formerly the Deaths in Custody Reporting Program) because of a timely need for the data. Unlike in 2013, when an abbreviated form of the COJ was conducted along with MCI-Jails data collection, the 2019 COJ will be a standalone collection. BJS requests clearance for the 2019 COJ under its previous unique OMB Control Number 1121-0100.

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Authorizing Statute(s): US Code: 34 USC 10131 Name of Law: The Justice System Improvement Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 4539	02/15/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 18865	05/02/2019
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
2019 Census of Jails	CJ-3A Addendum, CJ-3A, CJ-3	Single-Facility Jail Form ,   Jurisdiction Form ,   Facility Form
2005 Census of Jail Inmates	CJ3-1

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,947	3,084	0	-137	0	0
Annual Time Burden (Hours)	7,762	4,112	0	3,650	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Several jail jurisdictions use one central reporter that cuts down on the number of individual jails that are contacted.

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Annual Cost to Federal Government: $725,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/14/2019

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