Mandatory Civil Rights Data Collection

Forms and Documents

Document	Type	Status	Availability
Mandatory Civil Rights Data Collection	Form	Modified	Available
A-5.Directed Questions.PC60.07 01 20 (clean).docx	Supplementary Document	Uploaded 2020-06-30	Available
OMB Supporting Statement B.PC60.07 01 20 2.docx	Supporting Statement B	Uploaded 2020-06-30	Available
OMB Supporting Statement A.PC60.07 01 20 2.docx	Supporting Statement A	Uploaded 2020-06-30	Available

IC Document Collections

IC ID	Collection	Type	Status	Form
209553	Mandatory Civil Rights Data Collection	Form	Modified

ICR Details

OMB Control No: 1870-0504	ICR Reference No: 201909-1870-001
Status: Active	Previous ICR Reference No: 201702-1870-001
Agency/Subagency: ED/OCR	Agency Tracking No: ED-2019-ICCD-0119
Title: Mandatory Civil Rights Data Collection
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 12/28/2020
	Date Received in OIRA: 07/07/2020
Terms of Clearance: OMB understands that the Department intends to collect data about bullying on the basis of perceived religion and will disaggregate these data into 14 religious categories initially on a voluntary and pilot basis. After collecting and analyzing these new data for the first time, the Department will report back to the Office of Information and Regulatory Affairs (OIRA) on the response rates for this item and any additional indications from respondents on the associated burden and quality of the data, as well as any privacy concerns the Department encountered. Any such concerns should be sufficiently addressed in coordination with NCES, SPPO, and OIRA before data is released to the public or collected on a permanent basis via future surveys.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2023	36 Months From Approved	12/31/2020
Responses	17,621	0	17,621
Time Burden (Hours)	1,487,068	0	1,521,827
Cost Burden (Dollars)	0	0	0

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Abstract: The collection, use and reporting of education data is an integral component of the mission of the U.S. Department of Education (ED). EDFacts, an ED initiative to put performance data at the center of ED's policy, management, and budget decision-making processes for all K-12 education programs, has transformed the way in which ED collects and uses data. For school years 2009–10 and 2011–12, the Civil Rights Data Collection (CRDC) was approved by OMB as part of the EDFacts information collection (1875-0240). For school years 2013–14, 2015–16, and 2017–18, the Office for Civil Rights (OCR) cleared the CRDC as a separate collection from EDFacts. The currently proposed revised CRDC information collection for school year 2019–20 is modeled after the most recent OMB-approved EDFacts information collection (1850-0925). For the 2019–20 CRDC, OCR is proposing some changes, and those changes will have the net effect of reducing burden on school districts. As with previous CRDC collections, the purpose of the 2019–20 CRDC is to obtain vital data related to the civil rights laws’ requirement that public local educational agencies and elementary and secondary schools provide equal educational opportunity. ED has analyzed the uses of many data elements collected in the 2013–14 and 2015–16 CRDCs and sought advice from experts across ED to refine, improve, and where appropriate, add or remove data elements from the collection. ED also made the CRDC data definitions and metrics consistent with other mandatory collections across ED wherever possible. ED seeks OMB approval under the Paperwork Reduction Act to collect from LEAs, the elementary and secondary education data described in the sections of Attachment A. In addition, ED requests that LEAs and other stakeholders respond to the directed questions found in Attachment A–5.

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Authorizing Statute(s): US Code: 20 USC 3411 Name of Law: Department of Education Organization Act
   US Code: 20 USC 3413 (C)(1) Name of Law: Department of Education Organization Act
   US Code: 20 USC 3471(a) Name of Law: the Department of Education Organization Act
   US Code: 20 USC 3472 Name of Law: the Department of Education Organization Act
   US Code: 20 USC 7913 Name of Law: Elementary and Secondary Education Act of 1965 (ESEA)
   US Code: 20 USC 7914 Name of Law: Elementary and Secondary Education Act of 1965 (ESEA)
   US Code: 20 USC 3412(g) Name of Law: Department of Education Organization Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 49277	09/16/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 40628	07/07/2020
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Mandatory Civil Rights Data Collection	N/A, N/A, N/A	Data Groups ,   Data Categories ,   Directional Indicators

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	17,621	17,621	0	0	0	0
Annual Time Burden (Hours)	1,487,068	1,521,827	0	-34,759	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The content for the 2020–21 CRDC data collection is less than the content for the 2017–18 CRDC data collection. The net amount of the changes from the 2017–18 to the 2020–21 data collection result in a burden decrease from 3.7 burden hours to 2.9 burden hours for the completion of a school district survey, and from 14.1 burden hours to 13.9 burden hours for the completion of a school survey. The 2020–21 CRDC survey content revisions are a result of program change due to agency discretion.

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Annual Cost to Federal Government: $2,900,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/07/2020

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