Form CJ-5 Annual Survey of Jails

Attachment B. Forms CJ-5 for 2020
Form CJ-5

OMB No. 1121‐0094 Approval Expires 06/2023

2020 ANNUAL SURVEY OF JAILS

U.S. DEPARTMENT OF JUSTICE
BUREAU OF JUSTICE STATISTICS
AND ACTING AS COLLECTION AGENT
RTI INTERNATIONAL

Agency/Jail Name:
Point of Contact at Agency:
Official Address:
Phone:

Area Code

Title

First Name

Last Name

Street or P.O. Box
Number

City
Extension

State

Zip

Email:

General Information
 IMPORTANT: Please use this form as a reference and submit your data at https://bjsasj.rti.org.
 If you are unable to submit data online, please return your completed form to us by email
([email protected]), fax (1-866-800-9179), or mail (RTI International, Attn: Data Capture, Annual Survey
of Jails (0216663), 5265 Capital Boulevard, Raleigh, NC 27690-1652.
 For assistance, please contact RTI International at 1-866-354-4992 or [email protected].

Facilities to include in this collection

Reporting instructions

Please include all confinement facilities administered by a
local or regional law enforcement agency. The facilities
are intended for adults but sometimes hold juveniles.
INCLUDE—
 Jails and city/county or regional correctional centers.
 Special jail facilities operated under the authority of local
or regional correctional authorities, including medical,
treatment, or release centers; halfway houses; work
farms; and private facilities operated under contract to
local, regional, or federal correctional authorities.
 Temporary holding or lockup facilities if they are a part
of your combined jail function.
EXCLUDE—

Most jails operate a single facility, but some jails operate
multiple facilities. Please complete this CJ-5 form on
information pertaining to all facilities under your jail
jurisdiction.
 If the answer to a question is “not available” or
“unknown,” write “DK” in the space provided.
 If the answer to a question is “not applicable,” write “NA”
in the space provided.
 If the answer to a question is “none” or “zero,” write “0”
in the space provided.
 When exact numeric answers are not available, provide
estimates, and mark X in the box beside each number
that is estimated, e.g., 1,234 .

 Temporary holding or lockup facilities, from which
inmates are usually transferred within 72 hours and not
held beyond arraignment. If your only function is to hold
inmates temporarily, please contact us.

BURDEN STATEMENT
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it displays a currently valid OMB control number. The burden
of this collection is estimated to average 120 minutes per form, including reviewing instructions, searching existing data sources, gathering necessary data, and
completing and reviewing this form. Send comments regarding this burden estimate or any aspect of this survey, including suggestions for reducing this burden, to
the Director, Bureau of Justice Statistics, 810 Seventh Street, NW, Washington, DC 20531. Do not send your completed form to this address.

SECTION I.

SUPERVISED POPULATION

1. On June 30, 2020, how many persons under the supervision of your jail jurisdiction were—
a. CONFINED

in your jail facilities?

b. Under jail supervision, but NOT CONFINED?
c. TOTAL (Sum of items 1a and 1b)

Confined population

Supervised, unconfined population

INCLUDE—
 Inmates held for other jurisdictions.
 Persons in community-based programs who RETURN to your
jail facilities at night.
Community-based programs include electronic monitoring,
home detention, community service, day reporting, other pretrial supervision, other alternative work programs,
alcohol/drug treatment programs, and other programs where
offenders are supervised outside of jail.
 Persons on transfer to treatment facilities but who remain under
the jurisdiction of your jail facilities.
 Persons out to court while under the jurisdiction of your jail
facilities.
EXCLUDE—
Χ Persons under the jurisdiction of your jail facilities who are
boarded elsewhere.
Χ Inmates who are AWOL, have escaped, or are on long-term
transfer to other jurisdictions.
Χ Persons in community-based programs run by your jail who do
NOT return to your jail facilities at night.

INCLUDE—
 Persons in community-based programs
run by your jail who do NOT return to your
jail facilities at night.
EXCLUDE—
Χ Persons on pre-trial release who are not
in a community-based program run by
your jail facilities.
Χ Persons under the supervision of
probation, parole, or other agencies.
Χ Inmates on weekend programs that allow
offenders to serve their sentences of
confinement only on weekends (e.g.,
Friday–Sunday).
Χ Inmates participating in community-based
programs who RETURN to your jail
facilities at night.

2. On the weekend prior to June 30, 2020, did your jail facilities have a weekend program?
Weekend programs allow offenders to serve their sentences of confinement only on weekends (e.g., Friday–Sunday).

Ο Yes

How many inmates participated?

Ο No

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SECTION II. INMATE COUNTS AND MOVEMENTS OF THE CONFINED POPULATION
3. On June 30, 2020, how many persons CONFINED in your jail facilities were—
a. Adult males (age 18 or older)
b. Adult females (age 18 or older)
c. Males age 17 or younger
d. Females age 17 or younger
e. TOTAL (Sum of items 3a to 3d should equal item 1a)
4. Of all the persons age 17 or younger CONFINED in your jail facilities on June 30, 2020 (sum of

items 3c and 3d), how many were tried or awaiting trial in adult court?

5. Of all the adults CONFINED in your jail facilities on June 30, 2020 (sum of items 3a and 3b), how

many persons were—
a. 18-24
b. 25-34
c. 35-44
d. 45-54
e. 55-64
f.

65 or older

g. TOTAL (Sum of items 5a to 5f should equal the sum of items 3a and 3b)

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6. On June 30, 2020, how many persons CONFINED in your jail facilities were—
a. White (not of Hispanic origin)
b. Black or African American (not of Hispanic origin)
c. Hispanic or Latino
d. American Indian or Alaska Native (not of Hispanic origin)
e. Asian (not of Hispanic origin)
f.

Native Hawaiian or Other Pacific Islander (not of Hispanic origin)

g. Two or more races (not of Hispanic origin)
h. Additional categories in your jail information system specify

i.

Not known

j.

TOTAL (Sum of items 6a to 6i should equal item 1a)

7. On June 30, 2020, how many persons CONFINED in your jail facilities were—

 INCLUDE persons held or awaiting trial for new offenses.
 INCLUDE persons adjudicated or awaiting revocation hearing.
a. Probation violators
b. Parole violators
c. Pretrial release violators
 INCLUDE persons on bail or bond, released to own recognizance, released to the
custody of another person, on electronic monitoring or house arrest while awaiting trial
or adjudication, and other pretrial release violators.
d. Other conditional release violators
e. TOTAL (Sum of items 7a to 7d)

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Questions 8, 9, and 11 ask about the offense seriousness and conviction status of inmates. For inmates with more than one
charge/offense, report the most serious charge/offense and the associated conviction status. For probation, parole, and other
conditional release violators, report the most serious original or new charge/offense. The most serious charge/offense is the
one crime for which the person could receive the longest jail/prison sentence. Alternatively, it can be determined by your jail
system’s offense severity code.
8. On June 30, 2020, how many persons CONFINED in your jail facilities, regardless of

conviction status, had a charge/offense type of—
a. Felony
b. Misdemeanor
c. Other charges/offenses specify

d. TOTAL (Sum of items 8a to 8c should equal item 1a)
9. On June 30, 2020, how many persons CONFINED in your jail facilities were—


For persons with more than one charge/offense, report the status associated with the most serious charge/offense.



For convicted inmates, include probation and parole violators with no new sentence.

a. Convicted
b. Unconvicted
c. TOTAL (Sum of items 9a and 9b should equal item 1a)
10. On June 30, 2020, how many persons CONFINED in your jail facilities were—
a. U.S. citizens
b. Not U.S. citizens
c. Of unknown citizenship status
d. TOTAL (Sum of items 10a to 10c should equal item 1a)
11. On June 30, 2020, how many non-U.S. citizens in item 10b were—
a. Convicted
b. Unconvicted
c. Of unknown conviction status
d. TOTAL (Sum of items 11a to 11c should equal item 10b)
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12. On June 30, 2020, how many persons CONFINED in your jail facilities were held for—


Count persons with multiple holds only once with priority being federal, state, tribal, and local.



INCLUDE contractual, temporary, courtesy, or ad hoc holds for other agencies.

a. Federal authorities
(1) U.S. Marshals Service
(2) Federal Bureau of Prisons
(3) U.S. Immigration and Customs Enforcement (ICE)
(4) Bureau of Indian Affairs (BIA)
X EXCLUDE inmates being housed for tribal governments in item 12c below.
(5) Other FEDERAL authorities specify

b. State prison authorities
(1) For your state
(2) For other states
c. American Indian or Alaska Native tribal governments
Χ EXCLUDE inmates being housed for the BIA in item 12a4.
d. Other local jail jurisdictions
EXCLUDE—
Χ Inmates being housed for your own jail jurisdiction (i.e., your own county/city inmates).
Χ Inmates being housed for tribal governments in item 12c.
(1) Within your state
(2) Outside your state
e. TOTAL (Sum of items 12a to 12d)
13. a. During the 30-day period from June 1 to June 30, 2020, on what day did your jail facilities

hold the greatest number of inmates?


Peak population should be equal to or greater than the confined inmate population reported in item 1a.
June

b. How many persons were CONFINED on that day?

6

, 2020

14. Between July 1, 2019, and June 30, 2020, what was the average daily population

(or typical

single day count) of all jail confinement facilities operated by your jail jurisdiction?


INCLUDE inmates who participated in weekend programs that allow offenders to serve their sentences of
confinement only on weekends (e.g., Friday–Sunday).

a. Males
b. Females
c. TOTAL (Sum of items 14a and 14b)

Average daily population


To calculate the average daily population, add the number of persons for each day during the period July 1, 2019,
through June 30, 2020, and divide the result by 366.



If daily counts are not available, estimate the average daily population by adding the number of persons held on the
same day of each month and divide the result by 12.



If the average daily population cannot be calculated as directed above, estimate the typical number of persons held in
your jail facilities each day.

15. On June 30, 2020, what was the rated capacity

of your jail facilities?

The rated capacity is the maximum number of beds or inmates assigned by a rating official to your jail facilities,
excluding separate temporary holding areas.

16. During the 12-month period from July 1, 2019, to June 30, 2020, how many persons under the

supervision of your jail facilities were—
a. ADMITTED

to your jail facilities?

b. DISCHARGED

from your jail facilities?

(1) Male

(1) Male

(2) Female

(2) Female

(3) TOTAL (Sum of items 16a1 and 16a2)

(3) TOTAL (Sum of items 16b1 and 16b2)

Admissions

Discharges

INCLUDE—
 Persons officially booked into and housed in your jail
facilities by a formal legal document and the authority of
the courts or some other official agency.
 Repeat offenders booked on new charges.
 Persons serving a weekend sentence coming into jail
for the FIRST time only. (Do not count subsequent
admissions for the same weekend sentences.)
EXCLUDE—
Χ Returns from escape, work release, medical
appointments/treatment facilities, furloughs, bail/bond
releases, and court appearances.
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INCLUDE—
 Persons released after a period of confinement (e.g.,
sentence completion, bail/bond releases, other pretrial releases, transfers to other jurisdictions, or
deaths).
 Persons completing their weekend sentence who are
leaving jail for the LAST time.
EXCLUDE—
Χ Temporary discharges (e.g., work releases, medical
appointments/treatment, out to courts, furloughs, day
reporters, or transfers to other facilities within your jail
jurisdiction).

SECTION III. POPULATION SUPERVISED IN THE COMMUNITY
If item 1b equals 0 (zero), SKIP to item 18.
17. On June 30, 2020, how many persons under the supervision of your jail jurisdiction who were

NOT CONFINED participated in—
Χ

EXCLUDE inmates in weekend programs.

a. Electronic monitoring
b. Home detention without electronic monitoring
c. Community service
d. Day reporting
e. Other pretrial supervision
f.

Other alternative work programs
Χ EXCLUDE inmates participating in work release programs who return to jail at night.

g. Alcohol/drug treatment programs
Χ EXCLUDE inmates participating in alcohol/drug treatment programs who are confined in jail.
h. Other programs outside of jail facilities specify

i.

TOTAL (Sum of items 17a to 17h should equal item 1b)

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SECTION IV. FACILITY STAFFING
18. On June 30, 2020, how many staff employed in your jail facilities were—


Count each employee only once. Classify employees with multiple functions by the function performed most
frequently.



INCLUDE payroll staff, non-payroll staff on the payroll of other government agencies (e.g., health department, school
district, or court), and unpaid interns.

Χ

EXCLUDE staff paid through contractual agreements and community volunteers.
a. Correctional officers

b. Other staff

(1) Male

(1) Male

(2) Female

(2) Female

(3) TOTAL (Sum of items 18a1 and 18a2)

(3) TOTAL (Sum of items 18b1 and 18b2)

c. TOTAL ALL STAFF (Sum of items 18a3 and 18b3)

Correctional officers


Other staff

INCLUDE deputies, monitors, and other custody staff
who spend more than 50% of their time with the
incarcerated population.



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INCLUDE administrators, clerical and maintenance
staff, educational staff, professional and technical
staff, and other staff who spend more than 50% of
their time in your jail.

SECTION V. SPECIAL ADDENDUM ON CORONAVIRUS (COVID-19)
19. Between January 2020 and May 2020, how many persons were CONFINED in your jail

facilities on the last weekday of each month—
Number of inmates
a. January 31, 2020
b. February 28, 2020
c. March 31, 2020
d. April 30, 2020
e. May 29, 2020
20. Between March 1, 2020, and June 30, 2020, how many persons confined in your jail facilities

received expedited release in response to the coronavirus?


INCLUDE releases in order to limit inmate risk and exposure, or due to coronavirus-related understaffing, court
orders, legislative mandates, etc.

21. a. Between March 1, 2020, and June 30, 2020, how many coronavirus TESTS

were

conducted on persons confined in your jail facilities?
Coronavirus test refers to the viral test for COVID-19. Do not count serology tests (also known as antibody tests).
INCLUDE—
 Tests conducted either on or off facility grounds (e.g., at hospitals, medical centers, private labs, patient service
centers, and other health vendors).
 Tests conducted on persons on transfer to treatment facilities, but who remained under the jurisdiction of your jail
facilities.
EXCLUDE—
Χ Antibody tests that are used to detect antibodies produced in response to coronavirus, but do not confirm current
infection.
Χ Suspected cases that were showing symptoms of coronavirus, but were not tested.
Χ Persons who tested positive for coronavirus during the INTAKE process, and therefore were NOT admitted into
your jail facilities.

b. Of those tests in item 21a, how many TESTS were positive?

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22. Individuals may test positive for the coronavirus multiple times. Between March 1, 2020, and

June 30, 2020, how many PERSONS confined in your jail facilities tested positive?


Multiple positive results for the same individual should be counted only once.

23. Between March 1, 2020, and June 30, 2020, how many STAFF employed in your jail facilities

tested POSITIVE for the coronavirus?


Multiple positive results for the same individual should be counted only once.



INCLUDE staff tested either on or off facility grounds (e.g., at hospitals, medical centers, private labs, patient service
centers, and other health vendors).

EXCLUDE—
Χ Antibody tests that are used to detect antibodies produced in response to coronavirus, but do not confirm current
infection.
Χ Suspected cases that were showing symptoms of coronavirus, but were not tested.

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24. a. Between March 1, 2020, and June 30, 2020, how many INMATES DIED from the

coronavirus while under the supervision of your jail facilities?
INCLUDE all deaths from coronavirus of persons—
 CONFINED in your jail facilities.
 UNDER YOUR JAIL JURISDICTION but out to court or in special facilities (e.g., at hospitals, halfway houses,
work farms, and medical/treatment/release centers).
 WHILE IN-TRANSIT to or from your jail facilities while under your supervision.
 Regardless of when and where the inmate contracted coronavirus.
EXCLUDE—
Χ Persons who were NOT admitted into your jail facilities and died during the INTAKE process.
(1) Confirmed deaths from coronavirus
Deaths where coronavirus was the cause of death OR a significant contributor of
death as determined by a positive test for coronavirus before or after death.
(2) Suspected deaths from coronavirus
Deaths where coronavirus was the suspected cause of death OR a significant
contributor to the death based on the person having symptoms of coronavirus, but
no positive test for coronavirus.
(3) Total number of INMATE deaths (sum of items 24a1 and 24a2)

How many deaths were based on a medical examiner’s or
coroner’s evaluation (such as an autopsy, postmortem exam,
or review of medical records)?
b. Between March 1, 2020, and June 30, 2020, how many STAFF employed in your jail facilities
DIED from coronavirus?
INCLUDE—
 Staff deaths that occurred either on or off facility grounds (e.g., while on duty, in the hospital, at home, etc.).
 Staff deaths regardless of when and where staff contracted coronavirus.
(1) Confirmed deaths from coronavirus
Deaths where coronavirus was the cause of death OR a significant contributor of
death as determined by a positive test for coronavirus before or after death.
(2) Suspected deaths from coronavirus
Deaths where coronavirus was the suspected cause of death OR a significant
contributor to the death based on the person having symptoms of coronavirus, but
no positive test for coronavirus.
(3) Total number of STAFF deaths (sum of items 24b1 and 24b2)

How many deaths were based on a medical examiner’s or
coroner’s evaluation (such as an autopsy, postmortem exam,
or review of medical records)?
END OF SURVEY

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