Annual Survey of Jails

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form CJ-5 2023 Annual Survey of Jails	Form and Instruction	New	Available
Form CJ-5 2023 Annual Survey of Jails	Form and Instruction	New	Repair queued
Form CJ-5 Annual Survey of Jails	Form and Instruction	Removed	Available
Form CJ-5 2020-2022 Annual Survey of Jails	Form and Instruction	Removed	Repair queued
ASJ Attachments with table of contents.pdf	Supplementary Document	Uploaded 2023-04-27	Repair queued
ASJ 2023-25 OMB justification Part B.docx	Supporting Statement B	Uploaded 2023-04-27	Repair queued
1121-0094 Supporting Statement A 052423.docx	Supporting Statement A	Uploaded 2023-05-24	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
259865	2023 Annual Survey of Jails	Form and Instruction	New	2023 Annual Survey of Jails
259865	2023 Annual Survey of Jails	Form and Instruction	New
241365	2020-2022 Annual Survey of Jails	Form and Instruction	Removed	Annual Survey of Jails
241365	2020-2022 Annual Survey of Jails	Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0094	ICR Reference No: 202304-1121-004
Status: Historical Active	Previous ICR Reference No: 202004-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Survey of Jails
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/28/2023
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/25/2023
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2026	36 Months From Approved	06/30/2023
Responses	940	0	950
Time Burden (Hours)	1,371	0	2,016
Cost Burden (Dollars)	0	0	0

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Abstract: Since 1982, the Bureau of Justice Statistics (BJS) has conducted the Annual Survey of Jails (ASJ) under OMB Control No. 1121-0094 in the years between the Census of Jails collections (COJ, OMB Control No. 1121-0100) to gather data on jail inmate populations. Administered to a sample of approximately 940 local jails nationwide, the ASJ provides national estimates on the number of persons confined in jails, the number of persons jails supervised in programs outside jail, characteristics of the jail population, counts of admissions and releases, and number of staff employed. The ASJ is the only national data collection that tracks jail population size and characteristics from year to year. Policymakers, correctional administrators, and government officials use the ASJ data to develop new policies and procedures, plan budgets, and maintain critical oversight. The Bureau of Justice Statistics (BJS) requests clearance to conduct the 2023 and 2025 Annual Survey of Jails (ASJ) under OMB Control No. 1121-0094. The last ASJ was fielded in 2022 and collected midyear data. It was approved under the same OMB Control No. 1121-0094 with an expiration date of 06/30/2023. In 2024, BJS plans to conduct the COJ and will not field the ASJ in the same year.

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Authorizing Statute(s): US Code: 34 USC 10132 Name of Law: Omnibus Crime Control and Safe Street Act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 10937	02/22/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 32246	05/19/2023
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
2020-2022 Annual Survey of Jails	CJ-5	Annual Survey of Jails
2023 Annual Survey of Jails	CJ-5	2023 Annual Survey of Jails

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	940	950	0	-10	0	0
Annual Time Burden (Hours)	1,371	2,016	0	-645	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimated burden of each iteration of 2023 and 2025 ASJ (1,371 hours) is less than the burden of the 2022 ASJ previously approved under OMB clearance No. 1121-0094 (1,383 hours) based on fewer agencies surveyed, various administrative changes and updated estimates obtained from respondents.

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Annual Cost to Federal Government: $574,624

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/25/2023

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