Pilot Records Improvement Act of 1996/ Pilot Record Database

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form TBD Pilot Consent/Revocation for Air Carrier Access to Pilot Records Database	Form and Instruction	Unchanged	Available
Form 8060-13 National Driver Register Records Request	Form and Instruction	Unchanged	Available
Form 8060-12 Authorization for Release of DOT Drug and Alcohol Testing Records Under PRIA and Maintained Under Title 49 of the Code of Federal Regulations (49 CFR) Part 40	Form and Instruction	Unchanged	Available
Form 8060-11A Airman Notice and Right to Receive Copy – Air Carrier and Other Records	Form and Instruction	Unchanged	Available
Form 8060-11 Air Carrier and Other Records Request	Form and Instruction	Unchanged	Available
Form 8060-10A Airman Notice and Right to Receive Copy-FAA Records	Form and Instruction	Unchanged	Available
Form 8060-10 FAA Records Request	Form and Instruction	Unchanged	Available
PRIA-PRD Authorizing Documents-Law Text.docx	Supplementary Document	Uploaded 2020-03-13	Available
PRD - PRA Supporting Statement - 2120-0607 NPRM.docx	Supporting Statement A	Uploaded 2020-09-15	Available
Privacy-FAA-PRD-PIA-FINAL-012317.pdf	Supplementary Document	Uploaded 2020-03-03	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
25703	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	Unchanged	Pilot Consent/Revocation for Air Carrier Access to Pilot Records Database
240190	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	Unchanged	National Driver Register Records Request
240190	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	Unchanged
240186	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	Unchanged	Authorization for Release of DOT Drug and Alcohol Testing Records Under PRIA and Maintained Under Title 49 of the Code of Federal Regulations (49 CFR) Part 40
240186	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	Unchanged
240182	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	Unchanged	Airman Notice and Right to Receive Copy – Air Carrier and Other Records
240182	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	Unchanged
240171	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	Unchanged	Air Carrier and Other Records Request
240171	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	Unchanged
240166	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	Unchanged	Airman Notice and Right to Receive Copy-FAA Records
240166	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	Unchanged
240161	Pilot Records Improvement Act of 1996/Pilot Records Database	Form and Instruction	Unchanged	FAA Records Request
240161	Pilot Records Improvement Act of 1996/Pilot Records Database	Instruction	Unchanged
224919	MyAccess Registration Portal	Other-Screen Images	Unchanged

ICR Details

OMB Control No: 2120-0607	ICR Reference No: 202009-2120-004
Status: Historical Inactive	Previous ICR Reference No: 202002-2120-008
Agency/Subagency: DOT/FAA	Agency Tracking No:
Title: Pilot Records Improvement Act of 1996/ Pilot Record Database
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Comment filed on proposed rule and continue	Conclusion Date: 09/28/2020
Retrieve Notice of Action (NOA)	Date Received in OIRA: 09/23/2020
Terms of Clearance: OMB files this comment in accordance with 5 CFR 1320.11( c ). This OMB action is not an approval to conduct or sponsor an information collection under the Paperwork Reduction Act of 1995. This action has no effect on any current approvals.The agency will address public comments received on the NPRM.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2023	36 Months From Approved	05/31/2023
Responses	373,615	0	373,615
Time Burden (Hours)	100,891	0	100,891
Cost Burden (Dollars)	0	0	0

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Abstract: With the exception of Form 8060-XX, an air carrier utilizes these forms to report a request for the applicable records of all applicants for the position of pilot with their company as needed. The information collected on these forms will be used only to facilitate search and retrieval of the requested records and submission is mandatory. Air carriers then “may use such records only to assess the qualification of the individual in deciding whether or not to hire the individual as a pilot.” (49 U.S.C. § 44703(h)(11)). Form 8060-XX is used by pilots who cannot access the PRD themselves in order to release records to an air carrier and its use is voluntary until the FAA issues the PRD final rule. While the FAA expects most pilots will access the PRD web-based application themselves and release records to air carriers for review, there will be cases when pilots cannot access the PRD application. In those cases, the pilot will complete the Form 8060-XX and submit to the FAA. The form instructs the FAA to access the PRD on behalf of the pilot and release the records to the specified air carrier(s). The form may also be used to revoke consent to the records if needed. The information is collected on an as needed basis. Information may also be reported by members of the aviation public to create a MyAccess registration and authenticate into the PRD.

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Authorizing Statute(s): US Code: 49 USC 44703 Name of Law: Airman certificates
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
2120-AK31	Proposed rulemaking	85 FR 17660	03/30/2020

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 8

table that charts list of burden

IC Title	Form No.	Form Name
MyAccess Registration Portal
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-10	FAA Records Request
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-13	National Driver Register Records Request
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-11	Air Carrier and Other Records Request
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-11A	Airman Notice and Right to Receive Copy – Air Carrier and Other Records
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-12	Authorization for Release of DOT Drug and Alcohol Testing Records Under PRIA and Maintained Under Title 49 of the Code of Federal Regulations (49 CFR) Part 40
Pilot Records Improvement Act of 1996/Pilot Records Database	TBD	Pilot Consent/Revocation for Air Carrier Access to Pilot Records Database
Pilot Records Improvement Act of 1996/Pilot Records Database	8060-10A	Airman Notice and Right to Receive Copy-FAA Records

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Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $180,564

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/23/2020

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