Exchange Employment Applications

Forms and Documents

Document Name	Status
Form Exchange Form 1200 German Local National Employment Application (Form 1200-718) Form	Modified
Form Exchange Form 1200 Form 1200-026 "Driver's Supplemental Information" Form	Modified
LOCAL NATIONAL ON-LINE ACCESS.pdf Supplementary Document	2022-05-04
0702-0133_SSA_5.13.2022.docx Supporting Statement A	2022-05-13
0702-0133_PIA_9.30.2021.pdf Supplementary Document	2022-05-04
0702-0133_DraftSORN_4.28.2022.docx Supplementary Document	2022-05-04
0702-0133_SSN_8.23.2021.pdf Supplementary Document	2022-05-04

IC Document Collections

IC ID	Document Title	Status
235655	Local National Employment Applications – United Kingdom Other-Application Form	Modified
235653	Local National Employment Applications – Italy Other-Application Form	Modified
235652	Local National Employment Application – Turkey Other-Application Form	Modified
235651	German Local National Employment Application (Form 1200-718) Form	Modified
235650	Form 1200-026 "Driver's Supplemental Information" Form	Modified
218360	Exchange Web-based CONUS Employment Applications Other-Web Application	Modified

ICR Details

OMB Control No: 0702-0133	ICR Reference No: 202205-0702-001
Status: Received in OIRA	Previous ICR Reference No: 201904-0702-003
Agency/Subagency: DOD/DOA	Agency Tracking No:
Title: Exchange Employment Applications
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/16/2022

	Requested	Previously Approved
Expiration Date	36 Months From Approved	05/31/2022
Responses	111,660	99,000
Time Burden (Hours)	56,374	50,148
Cost Burden (Dollars)	408,707	364,054

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Abstract: Information is collected from individuals interested in being employed by the Exchange. Collection is necessary to locate qualified individuals for open job opportunities with the Exchange. Collected information may include the individual's job history, credentials, skills, aptitudes, background, and references. Finding the right individual permits the Exchange in enhancing the quality of life to our military service members.

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Authorizing Statute(s): EO: EO 9397 Name/Subject of EO: (SSN)
   US Code: 10 USC 8013 Name of Law: Secretary of the Air Force
   US Code: 10 USC 3013 Name of Law: Secretary of the Army
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 8003	02/11/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 29299	05/13/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 6

IC Title	Form No.	Form Name
Exchange Web-based CONUS Employment Applications
Form 1200-026 "Driver's Supplemental Information"	Exchange Form 1200-026	Driver's Supplemental Information
German Local National Employment Application (Form 1200-718)	Exchange Form 1200-718	Local National Employment Application – Germany Only
Local National Employment Application – Turkey
Local National Employment Applications – Italy
Local National Employment Applications – United Kingdom

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	111,660	99,000	0	12,660	0	0
Annual Time Burden (Hours)	56,374	50,148	0	6,226	0	0
Annual Cost Burden (Dollars)	408,707	364,054	0	44,653	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Due to the pandemic, online applications for job opportunities in the CONUS regions have increased significantly. The increase of online applications is a result of turnover ratios from retirements and individuals seeking jobs elsewhere. The Exchange has also implemented actions of removing physical, on-site job fairs replacing them with online job fairs. Exchange human resource recruiting actions has initiated more contact with captive audiences such as military spouses, veterans, and individuals with disabilities about job opportunities worldwide. Although the pandemic created multiple challenges in hiring, the human resource actions such as moving to an online job fair not only increased the ability to obtain qualified applicants but also significantly decreased operating costs. Meanwhile, the decrease in respondent burden for Driver's Supplemental Information and the Local National applications are a result of COVID protective measures. The Exchange anticipates that applications for drivers will increase as conditions improve in the United States, but it is unlikely the same will be true for the LN positions in the OCONUS regions.

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Annual Cost to Federal Government: $1,521,895

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/16/2022

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