CJIS NCIC Success Capture Form

Request for Survey under the “Generic Clearance for the Collection of Qualitative Feedback on Agency Services Delivery”

(OMB Control Number: 1103-0117)

TITLE OF INFORMATION COLLECTION: National Crime Information Center (NCIC) success capture form.

• Enter the official title of the information collection.

• If an official title does not exist, provide a description to distinguish this collection from others (e.g. Comment card for soliciting feedback on…).

PURPOSE:

Provide a brief description of the purpose of this collection, including how the agency will use it or the information collected, and if the collection is a part of a larger study or effort.

The NCIC Operations and Policy Unit (NOPU) would like to identify how customers are using NCIC to accomplish their duties and using the system to achieve “success.” Through this “success form” NOPU wishes to invite users to share their original or creative uses of NCIC in hopes of identifying ways the system is helping law enforcement officers perform. With a better understanding of how NCIC is being operationalized, NOPU can more intelligently and efficiently create, plan for, and implement system changes and enhancements. In addition, NOPU would like to formerly recognize any outstanding “success” achieved by using NCIC.

DESCRIPTION OF RESPONDENTS:

Provide a brief description of the targeted group or groups for this collection.

The targeted group for this “success” form is any NCIC user (almost exclusively law enforcement personnel) who feels they have achieved a “success” with NCIC and wishes to voluntarily share this experience.

TYPE OF COLLECTION: (Check one)

[ ] Customer Comment Card/Complaint Form [] Customer Satisfaction Survey

[ ] Usability Testing (e.g., Website or Software [ ] Small Discussion Group

[ ] Focus Group [ X] Other: Success story form _

CERTIFICATION:

I certify the following to be true:

1. The collection is voluntary.

2. The collection is low-burden for respondents and low-cost for the Federal Government.

3. The collection is non-controversial and does not raise issues of concern to other federal agencies.

4. The results are not intended to be disseminated to the public.

5. Information gathered will not be used for the purpose of substantially informing influential policy decisions.

6. The collection is targeted to the solicitation of opinions from respondents who have experience with the program or may have experience with the program in the future.

Name: Chad M. Garman

To assist review, please provide answers to the following question:

Personally Identifiable Information:

1. Is personally identifiable information (PII) collected? [ ] Yes [x] No

2. If Yes, will any information that is collected be included in records that are subject to the Privacy Act of 1974? [ ] Yes [ ] No

3. If Yes, has an up-to-date System of Records Notice (SORN) been published? [ ] Yes [ ] No

Note: for any privacy related questions regarding your collection, please contact your component’s Senior Component Official for Privacy or the Office of Privacy and Civil Liberties.

Gifts or Payments:

Is an incentive (e.g., money or reimbursement of expenses, token of appreciation) provided to participants? [ x ] Yes [] No

If answering yes, you will also need to describe the incentive and provide a justification for the amount.

If a submitted NCIC success story demonstrates outstanding use of the NCIC system, NOPU may present the submitter with a certificate and possibly challenge coin or similar commemorative object. Formal mention/recognition from executive management at a law enforcement conference or similar gathering may also be included.

BURDEN HOURS:

In the provided table, list the following information in each row for the type or respondent for the collection and provide total figures at the bottom for the number of respondents, participation time, and burden.

• Category of respondent – Provide the type or category of individual who will respond to your collection from the following list:

  • Individuals or Household

  • Private Sector

  • State, Local, or Tribal Governments

  • Federal Government

• Number of Respondents – Estimate of the total number of respondents by type/category.

• Participation Time – Estimate of the total amount of time (in minutes) required for participation in a collection by type/category of respondents (e.g. fill out a survey or participate in a focus group).

• Burden – Estimate of the annual burden hours by type/category or respondents.

  • To determine this estimate, multiply the number of respondents by the participation time and divide that figure by 60.

Category of Respondent	No. of Respondents	Participation Time	Burden
State, Local, Tribal Law Enforcement	500 (estimate)	5 min.	42 hours
Federal Law Enforcement	25 (estimate)	5 min.	2.5 hours
Totals	525 (estimated)		44.5 hours

FEDERAL COST: The estimated annual cost to the Federal government is __$0______

The survey will be online and will be built, hosted, and maintained by the FBI’s Office of Public Affairs, FBI.gov and Internet Operations Unit.

If you are conducting a focus group, survey, or plan to employ statistical methods, please provide answers to the following questions:

The selection of your targeted respondents

1. Do you have a customer list or something similar that defines the universe of potential respondents and do you have a sampling plan for selecting from this universe? [ ] Yes [ x] No

If the answer is yes, please provide a description of both below (or attach the sampling plan)? If the answer is no, please provide a description of how you plan to identify your potential group of respondents and how you will select them?

NOPU intends to disseminate the form link to CJIS System Officers for their further dissemination to the agency POCs who are using their NCIC connection, in hopes of all NCIC users seeing the form. In addition, NOPU’s offline search group will also disseminate the link after any interaction with field personnel. A link to the form will also be posted on JusticeConnect. Finally, the link and program will be advertised at any NCIC conference or presentation.

Administration of the Instrument

1. How will you collect the information? (Check all that apply)

[ x ] Web-based or other forms of Social Media

[ ] Telephone

[ ] In-person

[ ] Mail

[ ] Other, Explain

2. Will interviewers or facilitators be used? [ ] Yes [ x ] No

Submit all instruments, instructions, and scripts with the request.

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