NIST Associates Information System (NAIS)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
30-day FRN published 4-29-24.pdf	Supplementary Document	Uploaded 2024-04-29	Repair queued
60-day FRN published 1-8-24.pdf	Supplementary Document	Uploaded 2024-04-29	Repair queued
0693-0067 NAIS Supporting Statement 2024.docx	Supporting Statement A	Uploaded 2024-04-29	Repair queued
NIST-1 System of Records Notice.docx	Supplementary Document	Uploaded 2019-07-30	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
222363	General Information for Domestic Guest Researchers	Other-Information Collection	Modified
222362	General Information for NIST Foreign National Associates (FNAs)	Other-Collection Instrument	Modified
222361	General Information for NIST Associates with Opt-Out	Other-Collection Instrument	Modified
222358	General Information for NIST Associates	Other-Information Collection	Modified

ICR Details

OMB Control No: 0693-0067	ICR Reference No: 202404-0693-001
Status: Active	Previous ICR Reference No: 202109-0693-002
Agency/Subagency: DOC/NIST	Agency Tracking No: MO
Title: NIST Associates Information System (NAIS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 07/30/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/30/2024
Terms of Clearance: This collection is approved based on the revised materials provided by Commerce/NIST.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2028	36 Months From Approved	07/31/2025
Responses	4,000	0	4,000
Time Burden (Hours)	2,167	0	2,083
Cost Burden (Dollars)	0	0	0

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Abstract: NIST Associates (NA) will include guest researchers, research associates, contractors, and other non-NIST employees that require access to the NIST campuses or NIST resources. The NIST Associates Information System (NAIS) information collection instrument(s) are completed by incoming NAs. The NAs will be requested to provide personal identifying data including home address, date and place of birth, employer name and address, and basic security information. The data provided by the collection instruments will be input into NAIS, which automatically populates the appropriate forms, and is routed through the approval process. NIST's Office of Security receives security forms through the NAIS process and is able to allow preliminary access to NAs to the NIST campuses or resources. The data collected will also be the basis for further security investigations as necessary.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 904	01/08/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 33330	04/29/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

table that charts list of burden

IC Title	Form No.	Form Name
General Information for Domestic Guest Researchers
General Information for NIST Associates
General Information for NIST Associates with Opt-Out
General Information for NIST Foreign National Associates (FNAs)

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,000	4,000	0	0	0	0
Annual Time Burden (Hours)	2,167	2,083	0	84	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Collection of additional information on Foreign National Associates template adds approx. 10 minutes per response.

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Annual Cost to Federal Government: $2,200

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/30/2024

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