Facilities Transferring Oil or Hazardous Materials in Bulk -- Letter of Intent and Operations Manual

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
1625-0093 30-day FR Notice_90FR23690_20250604_.docx	Supplementary Document	Uploaded 2025-06-06	Available
1625-0093_SS_r0_2025_calc-sheet-App-A-to-B.pdf	Supplementary Document	Uploaded 2025-04-03	Available
1625-0093 60-day FR Notice_90FR11613_20250310_.docx	Supplementary Document	Uploaded 2025-12-18	Available
privacy_pia_008_uscg_misle_2009.pdf	Supplementary Document	Uploaded 2025-04-03	Available
33usc1321_2023.pdf	Supplementary Document	Uploaded 2025-04-03	Available
33 CFR 154.325.pdf	Supplementary Document	Uploaded 2025-04-03	Available
33 CFR 154.110.pdf	Supplementary Document	Uploaded 2025-04-03	Available
33 CFR 154.300.pdf	Supplementary Document	Uploaded 2025-04-03	Available
1625-0093_SS_r0_2025__.docx	Supporting Statement A	Uploaded 2025-12-26	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
20629	Letter of Intent	Instruction	Modified
188780	Operations Manual (Amendments)	Instruction	Modified
188779	Operations Manual (New)	Instruction	Modified

ICR Details

OMB Control No: 1625-0093	ICR Reference No: 202504-1625-002
Status: Received in OIRA	Previous ICR Reference No: 202108-1625-005
Agency/Subagency: DHS/USCG	Agency Tracking No:
Title: Facilities Transferring Oil or Hazardous Materials in Bulk -- Letter of Intent and Operations Manual
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/29/2025

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	767	0
Time Burden (Hours)	27,537	0
Cost Burden (Dollars)	0	0

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Abstract: A Letter of Intent is a notice to the CG Captain of the Port that an operator intends to operate a facility that will transfer bulk oil or hazardous materials to or from vessels. An Operations Manual (OM) is also required. The OM establishes procedures for a facility to follow when conducting transfers and in the event of a spill. The authority for the requirements is 33 U.S.C. 1321.

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Authorizing Statute(s): US Code: 33 USC 1321 Name of Law: Oil and Hazardous Substance Liability
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 11613	03/10/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 23690	06/04/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Letter of Intent
Operations Manual (Amendments)
Operations Manual (New)

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	767	0	0	0	-197	964
Annual Time Burden (Hours)	27,537	0	0	0	-9,823	37,360
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The change in burden is an ADJUSTMENT due to a change (i.e., decrease) in the estimated annual number of responses. There is no proposed change to the reporting or recordkeeping requirements of this collection. The reporting and recordkeeping requirements, and the methodology for calculating burden, remain unchanged.

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Annual Cost to Federal Government: $143,712

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/29/2025

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