EDFacts Data Collection School Years 2022-23, 2023-24, and 2024-25

EDFacts Data Collection School Years 2025-26, 2026-27, and 2027-28 (with 2024-25 continuation)

Attachment C-1 Metadata Collections

EDFacts Data Collection School Years 2022-23, 2023-24, and 2024-25

OMB: 1850-0925

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Paperwork Reduction Act Submission Supporting Statement

Annual Mandatory Collection of Elementary and Secondary

Education Data through EDFacts

November 2024

May 2025

Attachment C-1

Metadata Collections



OMB No. 1850-0925 v.12

Introduction

Metadata are information to explain other data. Metadata collected from the states aid the analysis and appropriate use of data. The metadata to be collected range from information to support data submissions (e.g., completeness) to capturing state policies surrounding data collection (e.g., student count dates).

The modernization of EDFacts moved the metadata collections from EMAPS to EDPass. This change allows the states to use one application to submit both the data files and the associated metadata.

It is possible that the order and/or wording of the metadata questions may be slightly different on the screens in EDPass compared to this document. Adjustments may be needed to comply with accessibility requirements under Section 508. Adjustments also may be needed to ensure that the questions are readable and understandable on the screens. For example, questions may appear as a hierarchy of radio buttons structured to reduce the number of responses required.

Some of the metadata collections are submitted together with associated data files while others are submitted independently.




Using this Attachment

The metadata collections are listed by subject area. For each subject area, the metadata questions have been organized into sets or groups of questions referred to as a metadata collection. These metadata collections have each been assigned a four-digit identification number that begins with a “5.” The identification number is prefixed with “FS.”

The questions within each metadata collection are assigned a Question ID and a row number. The combination of Question ID and row number is unique. As shown below, the questions are listed in a table with columns for the Question ID, row number, text of the question, and the format for the response.

ID

Row

Question

Format

Some questions have options such as yes/no, some are dates, some are short text, and some are long text. Some questions are repeated for a list of permitted values. For questions that are repeated for a list of permitted values, the question will only appear once in this document. The list of permitted values will be in the format column.

Some questions may have follow up questions requiring a response. Follow up questions begin with "If (followed by the response to a previous question that is triggering the follow up question).” The options in questions that have follow up questions are marked with “(FQ).”

The metadata collections may include text fields for optional comments. However, those fields are not listed below. Optional comment fields are not required. The optional comment fields are available to provide additional information.

The metadata collections are presented differently than in previous Information Collection Requests. The metadata collection names and questions have been modified to be consistent with EDPass. These editorial and structural changes are not marked.

General Metadata Collections

There is one metadata collection that is applicable across EDFacts.

FS

Metadata Collection Name

Used with

SSP

State Submission Plan

All FS and Metadata Collections

State Submission Plan (SSP)

State agencies are responsible for maintaining a submission plan within EDPass. State agencies use the submission plan to report data that will not be submitted by the due date and to report any data anomalies.

This information is necessary to monitor state progress on data submissions, evaluate timeliness of submissions, and to provide a mechanism for state agencies to communicate to the Department the completeness and accuracy of the data being submitted.

When the state agency is unable to submit a File Specification (FS) by the due date, the state agency changes the timeliness default, “yes,” to “no” for each level of the FS that will not be timely. The state agency also provides an explanation for the FS being late and the date (DD-MM-YYYY) that the FS is expected to be submitted.

In addition, when the data have anomalies, the state agency changes the data anomalies default, “no,” to “yes” for each level of the FS with anomalies. The state agency will also provide a description of the data anomalies.

Academic Assessments

The following metadata collections relate to the data submitted about the statewide academic assessments.

FS

Metadata Collection Name

Used with

5005

Assessment Metadata - General

All Assessment FSs

5006

Assessment Metadata - Mathematics

FS175 and FS185

5007

Assessment Metadata – Reading Language Arts (RLA)

FS178 and FS188

5008

Assessment Metadata - Science

FS179 and FS189

These metadata collections include questions about adjustments or significant changes to a State’s Statewide assessment system. Adjustments and changes are described in the Department’s A State’s Guide to the U.S. Department of Education’s Assessment Peer Review Process.

FS5005 Assessment Metadata – General

The questions in this metadata collection are regarding state policies.

ID

Row

Question

Format

2019

1

Does the state permit significant medical emergency as an exemption from the state assessments for all students?

Yes/No

FS5006 Assessment Metadata – Mathematics

The questions in this metadata collection are in the table below:

Identify Assessments

ID

Row

Question

Format

2013

1

For the lower grade levels, what is the name of the mathematics assessment (By assessment type and grade level)?

Short Text (up to 50 characters)

2014

1

For high school, what is the name of the mathematics assessment (By assessment type and when the assessment was conducted)?

Short Text (up to 50 characters)



Did the state make changes to the mathematics assessments in the current school year (By assessment type and grade levels)?

Yes/No



If changes were made, what type of changes were made (By assessment type and grade levels)?

Type of change:

  • Content Standards

  • Achievement Standards

  • Assessments

2010

1

Is the state planning changes for the mathematic assessments in future years (By assessment type and grade level)?

Yes/No

2011

1

If changes are planned, what type of changes are planned for which mathematics assessments (By assessment type and grade level)?

Type of change:

  • Content Standards

  • Achievement Standards

  • Assessments

2012

1

If changes are planned for mathematics assessments, for which school years are those changes planned (By assessment type and grade level)?

Select SY:

  • SY after current SY

  • Second SY after current SY

  • Third SY after current SY


FS5007 Assessment Metadata – RLA

The questions in this metadata collection are in the table below:

Identify Assessments

ID

Row

Question

Format

2015

1

For the lower grade levels, what is the name of the RLA assessment (By assessment type and grade level)?

Short Text (up to 50 characters)

2016

1

For high school, what is the name of the RLA assessment (By assessment type and when the assessment is conducted)?

Short Text (up to 50 characters)

2020

1

Are English Learners, including children with disabilities (IDEA), who were in the U.S. less than 12 months prior to the RLA state assessment allowed to take the English language proficient (ELP) assessment in lieu of the regular RLA assessment?

Yes/No



Did the state make changes to the RLA assessments in the current school year (By assessment type and grade levels)?

Yes/No



If changes were made, what type of changes were made (By assessment type and grade levels)?

Type of change:

  • Content Standards

  • Achievement Standards

  • Assessments

2021

1

Is the state planning changes for the RLA assessments (By assessment type and grade levels)?

Yes/No

2022

1

If changes are planned, what type of changes are planned for which RLA assessments (By assessment type and grade levels)?

Type of change:

  • Content Standards

  • Achievement Standards

  • Assessments

2023

1

If changes are planned for RLA assessments, for which school years are those changes planned (By assessment type and grade levels)?

Select SY:

  • SY after current SY

  • Second SY after current SY

  • Third SY after current SY


FS5008 Assessment Metadata – Science

The questions in this metadata collection are in the table below:

Identify Assessments

ID

Row

Question

Format

2017

1

For lower grade levels, what is the name of the science assessment (By assessment type and grade level)?

Short Text (up to 50 characters)

2018

1

For high school, what is the name of the science assessment (By assessment type and when the assessment is conducted)?

Short Text (up to 50 characters)



Did the state make changes to the science assessments in the current school year (By assessment type and grade levels)?

Yes/No



If changes were made, what type of changes were made (By assessment type and grade levels)?

Type of change:

  • Content Standards

  • Achievement Standards

  • Assessments

2024

1

Is the state planning changes for the science assessments (By assessment type and grade levels)?

Yes/No

2025

1

If changes are planned, what type of changes are planned for which science assessments (By assessment type and grade levels)?

Type of change:

  • Content Standards

  • Achievement Standards

  • Assessments

2026

1

If changes are planned for science assessments, for which school years are those changes planned (By assessment type and grade levels)?

Select SY:

  • SY after current SY

  • Second SY after current SY

  • Third SY after current SY


Accountability Measures

The following metadata collections relate to the data submitted on Title I, Part A accountability systems for ESEA, as amended by ESSA, as defined in the approved ESEA consolidated State plans for the reporting year.

For purposes of this metadata collection, a measure is a component part of an indicator. For example, the Academic Achievement indicator could be composed of a measure for mathematics and a measure for reading/language arts. For each measure for an indicator, a state agency reports school performance using State-defined statuses for the measure.

FS

Metadata Collection Name

Used with

5019

Graduation Rate Indicator Status Metadata

FS199

5020

Academic Achievement Indicator Status Metadata

FS200

5021

Other Academic Indicator Status Metadata

FS201

5022

School Quality or Student Success Indicator Status Metadata

FS202

5023

Progress Achieving English Language Proficiency Indicator Status Metadata

FS205

5025

State-defined Subgroups Metadata

FS199, 200, 201, 202, 205 and 212

Except for FS5025, the state will respond to these questions for every measure reported in the related data file. For example, if the state reports two (2) graduation rate measures in FS 199, the state would report on two (2) measures in the metadata collection FS5019 Graduation Rate Indicator Status Metadata.

When reporting the scales for the measures, the following examples should be referenced.

Options for Scales

Examples

Ordinal – Performance level

Red, Orange, Yellow, Green

Below Expectations, Meets Expectations, Exceed Expectations

Nominal – Two categories

Met/Not Met

Pass/Did Not Pass

Interval – Percentage scale

% of students proficient using a scale from 0% to 100%

Interval – Index

Scale with 1 as the lowest and 4 as the highest

Scale with 0.5 as the lowest and 5 as the highest

Other

Percentile

FS5019 Graduation Rate Indicator Status Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2062

1

What is the measure name?

Short Text (up to 50 characters)

2063

1

What type of scale is used for the measure?

Select option:

  • Ordinal - Performance levels

  • Nominal - Met/not met

  • Interval - Percentage scale

  • Interval – Index

  • Other measure

2064

1

If the scale type is Ordinal - Performance levels, list the labels for the performance levels, starting with the lowest performance level.

List

2065

1

If the scale type is Interval - Index, provide the lowest and highest possible numerical values.

Lowest and highest

2066

1

If the scale type is Other measure, list and describe the State-defined statuses used to report the measure.

List




FS5020 Academic Achievement Indicator Status Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2067

1

What is the measure name?

Short Text (up to 50 characters)

2068

1

What is the lowest and highest grades to which the measure applies?

Lowest and highest grade from Kindergarten through Grade12

2069

1

What type of scale used for the measure?

Select option:

  • Ordinal - Performance levels

  • Nominal - Met/not met

  • Interval - Percentage scale

  • Interval – Index

  • Other measure

2070

1

If the scale type is Ordinal - Performance levels, list the labels for the performance levels, starting with the lowest performance level.

List

2071

1

If the scale type is Interval - Index, provide the lowest and highest possible numerical values.

Lowest and highest

2073

1

If the scale type is Other measure, list and describe the State-defined statuses used to report the measure.

List

FS5021 Other Academic Indicator Status Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2074

1

What is the measure name?

Short Text (up to 50 characters)

2075

1

What is the lowest and highest grades to which the measure applies?

Lowest and highest grade from Grade 1 to Grade 12

2076

1

What type of scale used for the measure?

Select option:

  • Ordinal - Performance levels

  • Nominal - Met/not met

  • Interval - Percentage scale

  • Interval – Index

  • Other measure

2077

1

If the scale type is Ordinal - Performance levels, list the labels for the performance levels, starting with the lowest performance level.

List

2078

1

If the scale type is Interval - Index, provide the lowest and highest possible numerical values.

Lowest and highest

2079

1

If the scale type is Other measure, list and describe the State-defined statuses used to report the measure.

List

FS5022 School Quality or Student Success Indicator Status Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2080

1

What is the measure name?

Short Text (up to 50 characters)

2081

1

What is the lowest and highest grades to which the measure applies?

Lowest and highest grade from pre-Kindergarten through Grade 12

2082

1

What type of scale used for the measure?

Select option:

  • Ordinal - Performance levels

  • Nominal - Met/not met

  • Interval - Percentage scale

  • Interval – Index

  • Other measure

2083

1

If the scale type is Ordinal - Performance levels, list the labels for the performance levels, starting with the lowest performance level.

List

2084

1

If the scale type is Interval - Index, provide the lowest and highest possible numerical values.

Lowest and Highest

2085

1

If the scale type is Other measure, list and describe the State-defined statuses used to report the measure.

List

FS5023 Progress Achieving English Language Proficiency Indicator Status Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2086

1

What is the measure name?

Short Text (up to 50 characters)

2087

1

What is the lowest and highest grades to which the measure applies?

Lowest and highest grade from Kindergarten through Grade12

2088

1

What type of scale used for the measure?

Select option:

  • Ordinal - Performance levels (FQ)

  • Nominal - Met/not met

  • Interval - Percentage scale

  • Interval – Index (FQ)

  • Other measure (FQ)

2089

1

If the scale type is Ordinal - Performance levels, list the labels for the performance levels, starting with the lowest performance level.

List

2090

1

If the scale type is Interval - Index, provide the lowest and highest possible numerical values.

Lowest and Highest

2091

1

If the scale type is Other measure, list and describe the State-defined statuses used to report the measure.

List

FS5025 State-defined Subgroups Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2092

1

If the state includes State-defined subgroups in its statewide system of annual meaningful differentiation in the state’s approved ESEA consolidated state plan for the reporting year, what are the names of each State-defined subgroup?


Note: In cases where a state reported one or more State-defined subgroups (e.g., STEDFNDSUBGRP1), the number for the reported subgroups in this metadata collection should match the number used in FS199, 200, 201, 202, and 212.

List of Short Text (up to 250 characters) for each State-defined subgroup used by the SEA.



Common Core of Data (CCD)

The following metadata collections relate to the data submitted for the Common Core of Data (CCD).

FS

Metadata Collection Name

Used with

5015

CCD Dropouts Metadata

FS032

5016

CCD Graduates/Completers Metadata

FS040

5017

CCD Grades Offered Metadata

FS039

5018

CCD Staffing Metadata

FS059

5024

CCD Membership Metadata

FS052

FS5015 CCD Dropouts Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2055

1

Are there exit codes that allow a student to leave the school system without being classified as one of the following: dropout, diploma recipient, OHC recipient, transfer, death?

  • Yes – Has exit codes beyond the list (FQ)

  • No

2055

2

If there are exit codes beyond the list, explain those exit codes.

Text (up to 4000 characters)

2056

1

Does the state recognize and report dropouts below grade 7?

  • Yes

  • No – Does not recognize or report below grade 7 (FQ)

2056

2

If the state does not recognize or report dropouts below grade 7, explain.

Text (up to 4000 characters)

FS5016 CCD Graduates/Completers Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2058

1

Does the state have other high school completion credentials?

Yes/No



FS5017 CCD Grades Offered Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2060

1

Does the state offer ungraded instruction?

Yes/No

2060

2

Does the state offer Grade 13 instruction?

Yes/No

2060

3

Does the state report Adult Education within its elementary and secondary structure?

Yes/No

FS5018 CCD Staffing Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2061

1

Are any teachers identified as teachers for ungraded classes?

Yes/No

FS5024 CCD Membership Metadata

The questions in this metadata collection are in the table below:

ID

Row

Question

Format

2072

1

Does the state differentiate between grades offered and grades enrolled at the school level?

Yes/No

2072

2

Does the state differentiate between grades offered and grades enrolled at the district level?

Yes/No

2072

3

Describe the students included in the counts for pre-kindergarten.

Text (up to 4000 characters)

2072

4

Do the counts for pre-kindergarten include students enrolled in HeadStart, children with disabilities, or State-funded preschool programs?

Yes/No

2072

5

If there are significant differences between the data reported at the school, LEA, and SEA level, explain the reason for these differences.

Text (up to 4000 characters)

English Language Proficiency Assessments

The following metadata collections relate to the data submitted on the statewide English language proficiency assessments.

Some of the questions are about adjustments or significant changes to a State’s Statewide assessment system. The adjustments and changes are described in the Department’s A State’s Guide to the U.S. Department of Education’s Assessment Peer Review Process.

FS

Metadata Collection Name

Used with

5009

Statewide English Language Proficiency Assessments Metadata

FS050, FS137, FS138 and FS139

FS5009 Statewide English Language Proficiency Assessments Metadata

The questions in this metadata collection are in the table below:

Identify Assessments

ID

Row

Question

Format

2030

1

Which English Language Proficiency (ELP) assessment is used for the regular assessment for each grade level?

Select option:

  • WIDA ACCESS

  • ELPA 21

  • LAS LINKS

Other

2032

1

If Other is selected for the regular assessment, provide the name of the assessment.

Short Text (up to 50 characters)

2031

1

Which English Language Proficiency (ELP) assessment is used for the alternate assessment for each grade level?

Select option:

  • WIDA Alt ACCESS

  • Other


2033

1

If Other is selected for the alternate assessment, provide the name of the assessment.

Short Text (up to 50 characters)



Did the state make changes to the English language proficiency assessments in the current school year (By regular and alternate)?

Yes/No



If changes were made, what type of changes were made (By regular and alternate)?

Type of change:

  • ELP Standards

  • ELP Achievement Standards

  • ELP Assessment

2027

1

Is the state planning changes for the ELP assessments (By regular and alternate)?

Yes/No

2028

1

If changes are planned, what type of changes are planned for which ELP assessments (By regular and alternate)?

Type of change:

  • ELP Standards

  • ELP Achievement Standards

  • ELP Assessment

2029

1

If changes are planned for ELP assessments, for which school years are those changes planned (By regular and alternate)?

Select School Year

  • SY after current SY

  • Second SY after current SY

  • Third SY after current SY




Gun-Free Schools Act (GFSA)

The following metadata collections relate to the data submitted on the Gun-Free Schools Act (GFSA).

FS

Metadata Collection Name

Used with

5010

Gun Free Schools Act (GFSA) Metadata

FS086 and FS163

FS5010 Gun Free Schools Act (GFSA) Metadata

The questions in this metadata collections are in the table below: LEA Compliance

ID

Row

Question

Format

2034

1

GFSA respondent information – Name

Short Text (up to 50 characters)

2034

2

GFSA respondent information – Title

Short Text (up to 50 characters)

2034

3

GFSA respondent information – Email

Short Text (up to 50 characters)

2036

1

List the name and address of each LEA that has not provided an assurance that it is in compliance with the State law for required expulsion or for required referral.

List of LEAs

2041

1

Did the State law related to GFSA change in the past 12 months?

Change/Didn’t change

2041

2

How does the State law address the need for providing educational services in an alternative setting to students expelled from their regular school setting?

Select option:

  • Encourages providing educational services

  • Requires providing educational services

  • Does not address providing educational services

2041

3

Are any State funds used to support the implementation of educational services in alternative settings as it relates to students who have been expelled under the GFSA?

Select option:

  • State funds

  • No state funds




Individuals With Disabilities Education Act (IDEA) Part B

The following metadata collections relate to the data submitted on the Individuals with Disabilities Education Act (IDEA).

FS

Metadata Collection Name

Used with

5002

IDEA Part B Child Count Metadata

FS002 and FS089

5003

IDEA Part B Environments - School Age

FS002

5004

IDEA Part B Environments - Early Childhood

FS089

5012

IDEA Part B Discipline Metadata

FS143

5013

IDEA Part B Staffing Metadata

FS099

5014

IDEA Part B Exiting Metadata

FS009

FS5002 IDEA Part B Child Count Metadata

The questions in this metadata collection are in the table below:

Date of Count

ID

Row

Question

Format

5010

1

What is the date of the state's IDEA Part B child count? Date must be between Oct 1 and Dec 1.

Date (MM-DD)

State Operated Programs

ID

Row

Question

Format

5010

2

Does the state report data for all state-operated programs (SOPs) related to children with disabilities (IDEA)?

• All (FQ)

• Some (FQ)

• None

5010

3

If SOPs are reported (either all or some), what levels are reported?

Options:

  • SEA only

  • SEA and LEA

  • LEA only

5010

4

If SOPs are not reported, explain.

Text (up to 4000 characters)

Disability Categories

ID

Row

Question

Format

5011

1

Which disability categories are used by the state?

Yes/No for each Disability Category

5012

1

Which ages are allowed for Developmental Delay?

Yes/No for each Age:

  • Age 3

  • Age 4

  • Age 5 (not Kindergarten)

  • Age 5 (Kindergarten)

  • Age 6

  • Age 7

  • Age 8

  • Age 9

FS5003 IDEA Part B Environments - School Age

The questions in this metadata collections are in the table below:

ID

Row

Question

Format

5013

1

Which educational environments are allowable for school age children?

Yes/No by Age Group by Environment

FS5004 IDEA Part B Environments - Early Childhood

The questions in this metadata collections are in the table below:

ID

Row

Question

Format

5014

1

Which educational environments are allowable for early childhood?

Yes/No by Age for each Educational Environment

FS5012 IDEA Part B Discipline Metadata

The questions in this metadata collections are in the table below:

ID

Row

Question

Format

2044

1

Does the state permit removal of students with disabilities (IDEA) from their educational placement for disciplinary purposes for the remainder of the school year or longer?

Yes/No

2044

2

If state does not permit removal, provide the relevant statutory/regulatory/policy citation(s) that prohibit removal.

Text (up to 4000 characters)

FS5013 IDEA Part B Staffing Metadata

The questions in this metadata collections are in the table below:

ID

Row

Question

Format

2045

1

Which of the related service personnel are employed or contracted are used in the state to provide related services to children with disabilities (IDEA), ages 3 through 21?

Yes/No by related service personnel category

2046

1

If any related personnel option is not used, explain.

Text (up to 4000 characters)



FS5014 IDEA Part B Exiting Metadata

The questions in this metadata collections are in the table below:

Reference Period

ID

Row

Question

Format

2047

1

Does the state use the required reference period of July 1 to June 30 to report exiting data for IDEA?

Yes/No

2047

2

If the state does not use the required reference period, what is the start date of the reference period used?

Date (YYYY-MM-DD)

2047

3

If the state does not use the required reference period, what is the end date of the reference period used?

Date (YYYY-MM-DD)

State Policies

ID

Row

Question

Format

2048

1

What is the maximum age at which a student with disabilities (IDEA) can receive special education services?

Select age:

  • Age 18

  • Age 19

  • Age 20

  • Age 21

  • Age 22

  • Age 23

  • Age 24

  • Age 25

  • Age 26

2049

1

Does the state offer a state-defined alternate diploma, defined in accordance with Section 8101(23) and (25) of ESEA(A)(ii)(I)(bb), as amended by the ESSA, that is for students with the most significant cognitive disabilities?

Yes/No

2049

2

If the state offers a state-defined alternate diploma defined in accordance with ESEA, provide the statutory/regulatory/policy citation(s).

Text (up to 4000 characters)

2050

1

Can a student with disabilities (IDEA) exit an educational program by receiving a high school completion certificate, modified diploma, or similar document?

Yes/No

2050

2

If the student can exit with such a document, provide the statutory/regulatory/policy citation(s).

Text (up to 4000 characters)

2051

1

Is there a minimum age for graduation with a regular high school diploma?

Yes/No

2051

2

If there is a minimum age, what is the minimum age for graduation with a regular high school diploma?

Select Age:

  • Age 13

  • Age 14

  • Age 15

  • Age 16

  • Age 17

2052

1

For counts reported as "Moved, Known to be Continuing" in the IDEA Exiting data, what is the state's catchment area for SEA Level?

Select option:

  • Entire state

  • Districtwide

  • Other

2053

1

For counts reported as "Moved, Known to be Continuing" in the IDEA Exiting data, what is the state's catchment area for LEA Level?

Select option:

  • Entire state

  • Districtwide

  • Other




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