UNITED STATES MINT
QUANTITATIVE CONSUMER RESEARCH
Product Fulfillment Tracking Survey (Fiscal Year 2017)
OMB Clearance Request
8/22/2016
Introduction / Purpose of the Research
This collection request is for the United States Mint to conduct ongoing customer satisfaction surveys regarding product ordering and fulfillment experience. This satisfaction tracking survey is fielded continuously throughout the year among customers who have recently had an order fulfilled. This collection was fielded in FY16 under OMB control number 1525-0012-0199. Copy of the survey uploaded to Information Collection Instruments field within ROCIS with the document name: “1525-0012-0208_FY2017_Product Fulfillment Satisfaction Tracking Survey.docx”
The purpose of the United States Mint Product Fulfillment Satisfaction Tracking survey is to assess and monitor customer satisfaction with key aspects of the order placement and fulfillment process. The information collected is instrumental in providing measurable insights on customer satisfaction and perceptions with the order and fulfillment portion of our services. In addition to serving as a tracking measure, we rely on the information collected to make ongoing improvements to these services and to help evaluate the impact of changes we implement.
Part of the United States Mint’s mission is to produce and make collectible coin products available directly to the American public. Executive Order No. 12862 (September 1993), titled “Setting Customer Service Standards,” establishes a mandate for the government to improve and adhere to best practices when providing customer service directly to the American people, such as by conducting research to determine satisfaction with existing services and to ensure the kind and quality of services offered are aligned with those the public wants (Section 1b). To effectively accomplish these goals, the United States Mint utilizes a combination of accepted research methods that shed light on the awareness, satisfaction and preferences among the public as they relate to collectible coin products and services. The Product Fulfillment Tracking Survey is one of these instruments.
Conducting market research in advance of introducing new products and services, or before making changes to existing products and services, is vital to ensuring those decisions are as likely as possible to enhance customer satisfaction and maximize organizational efficiency. The United States Mint knows from experience that making new product and service decisions in the absence of a reliable information collection is likely to lead to undesirable outcomes in terms of customer satisfaction and organizational performance. The United States Mint is placing renewed emphasis on advance testing of new product concepts and changes to existing products to inform our decision making and improve customer and operational outcomes.
The consequence of not performing this collection is the United States Mint’s diminished ability to maintain product related service levels that satisfy customers.
The United States Mint Product Fulfillment Survey is designed to be fielded continuously during the next 12 months among customers who have recently had an order fulfilled (within the previous two week period). Information collection to begin on October 20, 2016. This will be a web-based survey of customers that is sent via email to customers. Results of the survey will be reported via a quarterly scorecard and quarterly PowerPoint presentation.
A random sample of United States Mint customers who have had orders fulfilled within the prior two week period will be used for this survey. The target sample size is 3,000 completes per quarter (12,000 per year), which will be obtained in increments of approximately 500 completes per each two week sampling wave. This will allow the United States Mint to analyze data based on various customer segments, including tenure and spend levels. Also, obtaining this sample size every two weeks will also allow the United States Mint to closely identify and track changes in customer satisfaction as the mix of products in orders being fulfilled changes throughout the year based on our annual product release schedule.
The sample for United States Mint customers will be obtained from the customer database lists. The sample will be selected randomly among the population of customers fitting the defined criteria. Based on our historic response rates and our experience with this survey, we anticipate inviting 30,000 customers per quarter to respond to the survey in order to achieve the targeted 3,000 completes per quarter. Collected survey data will be coded, cleaned, weighted and tabulated.
Potential respondents will be sent email invitations to take the survey on-line. The survey should take approximately 10 minutes to complete. The survey covers the following topics listed below and will include an optional rotational section to obtain customer feedback on relevant and specific product/service related issues:
Satisfaction with and importance of multiple aspects of recent order
Ranking of importance in regard to the different aspects of the recent order
Specific reasons for dissatisfaction with any element of order fulfillment (open end)
Method of order placement (phone, internet, mail-in form, subscription, etc.)
Method of shipping
Shipping service/speed satisfaction and future needs
Overall satisfaction with product/service areas
Likelihood to recommend the United States Mint and its products.
This survey approach is designed to minimize the amount of intrusion and burden that is placed on customers. Accordingly, calls will not be made to them, nor will other “intrusive” measures that normally might be used to maximize response rates. Based on our historical experience with this instrument, the United States Mint plans to send approximately 30,000 e-mail invitations per quarter explaining that participation is totally voluntary and that their feedback will be used to help improve the products and services we offer. Respondents can complete the survey at a time convenient to them. No monetary incentive will be offered.
The collection of information will involve completion of the survey via the Internet targeting 3,000 randomly selected respondents for each quarterly survey wave (12,000 annually). The average time to complete the survey will be approximately 10 minutes. Therefore, the total estimated annual burden for this survey is 2,000 hours.
|
Product Fulfillment Survey |
All respondents |
12,000 |
Average minutes to complete survey |
10 mins |
Total estimated burden hours |
2,000 hrs |
If you have questions related to the review of this collection request, you may contact any of the following individuals at the United States Mint’s Numismatic and Bullion Directorate:
Manoj Pillai – [email protected]; 202-354-7255
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| File Title | Purpose of the Research |
| Author | Kathy Chiarello |
| File Modified | 0000-00-00 |
| File Created | 2021-01-27 |