Annual Survey of Jails, Survey of Jails in Indian Country, Death in Custody Reporting Program (Jails)

Forms and Documents

Document Name	Status
Form CJ-5b Annual Jail Collection Surveys (ASJ, DCRP, SJIC) Form and Instruction	New
Form CJ-5 Annual Survey of Jails Form and Instruction	Removed
Appendix C Attachments A-M.pdf Supplementary Document	2015-11-20
Annual Jail Collection Part_B_11_20_15.docx Supporting Statement B	2015-11-20
Annual Jail Collection Part A _11_20_2015.docx Supporting Statement A	2015-11-20

IC Document Collections

IC ID	Document Title	Status
219043	Annual Jail Collection Surveys (ASJ, DCRP, SJIC) Form and Instruction	New
206079	Annual Survey of Jails Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0094	ICR Reference No: 201511-1121-002
Status: Historical Active	Previous ICR Reference No: 201303-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Survey of Jails, Survey of Jails in Indian Country, Death in Custody Reporting Program (Jails)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/26/2016
	Date Received in OIRA: 11/24/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2019	36 Months From Approved	05/31/2016
Responses	3,080	0	1,032
Time Burden (Hours)	2,711	0	1,571
Cost Burden (Dollars)	0	0	0

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Abstract: The Bureau of Justice Statistics (BJS) is requesting clearance to conduct three annual jail data collections—Annual Survey of Jails (ASJ), Survey of Jails in Indian Country (SJIC), and the jail portion of the Deaths in Custody Reporting Program (DCRP) for a three-year period under a single clearance number. All three collections obtain administrative data. Jail administrators provide data that meet the definitions provided by BJS. Critical items on the surveys include - • The number of inmates confined in jail facilities by sex (all three collections); • The number of new admissions (all three collections); • The average daily population (all three collections); • The total number of deaths (DCRP and SJIC); • The numbers of confined male and female juvenile inmates, persons 17 and under held as adults, convicted and unconvicted inmates, and inmates by race/ethnicity categories (ASJ only); • Final discharges from jail facilities (ASJ and SJIC); • Jail rated capacity to hold inmates (ASJ and SJIC); • Name of inmates who died in custody (DCRP only); and • Cause of death and demographic information of the deceased (DCRP only).

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Authorizing Statute(s): PL: Pub.L. 103 - 322 Title II, Subtitle A Name of Law: The Violent Crime Control and Law Enforcement Act of 1994
   US Code: 42 USC 3732 Name of Law: Omnibus Crime Control and Safe Street Act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 53569	09/04/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 72741	11/20/2015
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Annual Jail Collection Surveys (ASJ, DCRP, SJIC)	CJ-9, CJ-9A, CJ-10A, CJ-9A/5, CJ-10A/5, CJ-5b, CJ-10	Annual Survey of Jails in Indian Country ,   Death Report on Inmates under Jail Jurisdiction ,   Annual Summary on Inmates under Jail Jurisdiction (short form) ,   Annual Summary on Inmates under Jail Jurisdiction (long form) ,   Death Report on Inmates in Private and Multi-Jurisdictional Jails ,   Annual Summary on Inmates in Private and Multi-Jurisdictional Jails (short form) ,   Annual Summary on Inmates in Private and Multi-Jursdictional Jails (long form)
Annual Survey of Jails	CJ-5, CJ-5A, CJ-5D, CJ-5DA, CJ-5B	Annual Survey of Jails ,   Annual Survey of Jails - Private Facility ,   Annual Survey of Jails - extended form for larger jurisdictions ,   Annual Survey of Jails - extended form for Private Facilities ,   Annual Survey of Jails in Indian Country

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,080	1,032	0	2,048	0	0
Annual Time Burden (Hours)	2,711	1,571	0	1,140	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: The elimination of the longer ASJ form (forms CJ-5D and CJ-5DA) for 374 jails in certainty strata will save 45 minutes per respondent for a total of 281 hours. Combining the collections of ASJ and DCRP will save each of the 938 ASJ respondents 15 minutes of completing the DCRP ASF (CJ9A and CJ10A) separately, easily offsetting the minor burden incurred by the added question on midyear population on the ASF forms CJ-9A/5 and CJ-10A/5. This will save 235 burden hours.

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Annual Cost to Federal Government: $1,346,300

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/24/2015

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