Annual Survey of Jails/Survey of Jails in Indian Country

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form CJ-5 Annual Survey of Jails	Form and Instruction	New	Available
Form CJ-5 Annual Survey of Jails	Form and Instruction	Removed	Available
Responses to pass back.docx	Supplementary Document	Uploaded 2013-05-23	Available
A16_SJIC-Sample nonresponse fax follow-up.pdf	Supplementary Document	Uploaded 2013-03-08	Available
A14_SJIC-Sample pre-notification cover letter.pdf	Supplementary Document	Uploaded 2013-03-08	Available
A15_SJIC-Sample cover letter announcing data collection.pdf	Supplementary Document	Uploaded 2013-03-08	Available
A13_ASJ-Nonresponse follow-up instructions.pdf	Supplementary Document	Uploaded 2013-03-08	Available
A12_ASJ-Sample Paperless Fax Image Retrieval System (PFIRS).pdf	Supplementary Document	Uploaded 2013-03-08	Available
A11_ASJ-Sample cover letter announcing data collection.pdf	Supplementary Document	Uploaded 2013-03-08	Available
A9_cj-5B_2012.pdf	Supplementary Document	Uploaded 2013-03-08	Available
42 U.S.C 3735.docx	Supplementary Document	Uploaded 2010-06-09	Available
A4_42 USC-13709.pdf	Supplementary Document	Uploaded 2010-04-15	Available
A3_PL 103-332.pdf	Supplementary Document	Uploaded 2010-04-15	Available
A2_PL 110-416.pdf	Supplementary Document	Uploaded 2010-04-15	Available
A1_bjslegauth.pdf	Supplementary Document	Uploaded 2010-04-15	Available
ASJ-SJIC Supporting Statement Part B.docx	Supporting Statement B	Uploaded 2013-03-19	Available
ASJ-SJIC Supporting Statement Part A revised 5-23.docx	Supporting Statement A	Uploaded 2013-05-23	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
206079	Annual Survey of Jails	Form and Instruction	New
12385	Annual Survey of Jails	Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0094	ICR Reference No: 201303-1121-001
Status: Historical Active	Previous ICR Reference No: 201004-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Survey of Jails/Survey of Jails in Indian Country
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 05/23/2013
	Date Received in OIRA: 03/19/2013
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2016	36 Months From Approved	06/30/2013
Responses	1,032	0	1,104
Time Burden (Hours)	1,571	0	1,596
Cost Burden (Dollars)	0	0	0

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Abstract: This is an annual sample survey that provides national estimates on inmates in local adult correctional facilities, which is used by Federal, State, and local correctional administrators, legislators, and researchers. Collection from all known facilities operated by tribal authorities or the Bureau of Indian Affairs that gathers data on inmate counts, movements, and facility operations and staff. In selected years, additional information is collected on facility programs and services to inmates, such as medical assessments and mental health screening precedures.

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Authorizing Statute(s): US Code: 42 USC 3732 Name of Law: Omnibus Crime Control and Safe Street Act of 1968
   PL: Pub.L. 103 - 322 Title II, Subtitle A Name of Law: The Violent Crime Control and Law Enforcement Act of 1994
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 959	01/07/2013
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 16534	03/15/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Annual Survey of Jails	CJ-5, CJ-5A, CJ-5D, CJ-5DA, CJ-5B, CJ-5B ADDENDUM	Annual Survey of Jails CJ-5 ,   Annual Survey of Jails CJ-5A ,   Annual Survey of Jails CJ-5D ,   Annual Survey of Jails CJ-5DA ,   Survey of Jails in Indian Country CJ-5B ,   Survey of Jails in Indian Country CJ-5B ADDENDUM
Annual Survey of Jails	CJ-5, CJ-5A, CJ-5D, CJ-5DA, CJ-5B	Annual Survey of Jails ,   Annual Survey of Jails - Private Facility ,   Annual Survey of Jails - extended form for larger jurisdictions ,   Annual Survey of Jails - extended form for Private Facilities ,   Annual Survey of Jails in Indian Country

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,032	1,104	0	-72	0	0
Annual Time Burden (Hours)	1,571	1,596	0	-25	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Annual Survey of Jails (ASJ): The change in burden is due to the inclusion of the 21 respondents from California jail jurisdictions that are not part of the original sample. Survey of Jails in Indian Country (SJIC): The change in burden is due to the increase in the number of Indian country jails and the exclusion of the CJ-5B Addendum that was collected during the previous OMB approved cycle.

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Annual Cost to Federal Government: $456,500

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/19/2013

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