NIST Associates Information System (NAIS)

Forms and Documents

Document Name	Status
0693-0067-Justification-NonSubstantiveChangeRequest.docx Justification for No Material/Nonsubstantive Change	2017-02-10
Commerce-NIST-1- NIST-Associates-FRN.pdf Supplementary Document	2016-07-07
0693-0067-NAIS-SupportingStatement-7-7-16.doc Supporting Statement A	2016-07-07

IC Document Collections

IC ID	Document Title	Status
225641	General Information for Foreign Guest Researchers Other-Questionnaire	New
222363	General Information for Domestic Guest Researchers Other-Collection Instrument	Unchanged
222362	General Information for Foreign Guest Researchers Other-Collection Instrument	Unchanged
222361	General Information for NIST Associates with Opt-Out Other-Collection Instrument	Unchanged
222358	General Information for NIST Associates Other-Collection Instrument	Unchanged

ICR Details

OMB Control No: 0693-0067	ICR Reference No: 201702-0693-001
Status: Historical Inactive	Previous ICR Reference No: 201607-0693-001
Agency/Subagency: DOC/NIST	Agency Tracking No: DY
Title: NIST Associates Information System (NAIS)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Improperly submitted and continue	Conclusion Date: 02/13/2017
	Date Received in OIRA: 02/10/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2019	08/31/2019	09/30/2019
Responses	4,000	0	4,000
Time Burden (Hours)	2,000	0	2,000
Cost Burden (Dollars)	0	0	0

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Abstract: NIST Associates (NA) will include guest researchers, research associates, contractors, and other non-NIST employees that require access to the NIST campuses or NIST resources. The NIST Associates Information System (NAIS) information collection instrument(s) are completed by incoming NAs. The NAs will be requested to provide personal identifying data including home address, date and place of birth, employer name and address, and basic security information. The data provided by the collection instruments will be input into NAIS, which automatically populates the appropriate forms, and is routed through the approval process. NIST's Office of Security receives security forms through the NAIS process and is able to allow preliminary access to NAs to the NIST campuses or resources. The data collected will also be the basis for further security investigations as necessary.

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Authorizing Statute(s): EO: EO 13467 Name/Subject of EO: Reforming Processes Related to Suitability for Government Employement....
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 29253	05/11/2016
30-day Notice:	Federal Register Citation:	Citation Date:
	81 FR 45455	07/14/2016
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
General Information for Foreign Guest Researchers
General Information for NIST Associates
General Information for NIST Associates with Opt-Out
General Information for Domestic Guest Researchers
General Information for Foreign Guest Researchers

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Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The Office of Personnel Management (OPM) Memorandum, dated July 31, 2008, “Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12”, describes the requirement for the collection of residential history for the Foreign Guest Researchers prior to their appointment in the position. Based on that requirement, the General Information for Foreign Guest Researchers collection instrument is being revised to collected that specific information.

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Annual Cost to Federal Government: $1,860

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/10/2017

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