Annual Survey of Jails, Survey of Jails in Indian Country, Death in Custody Reporting Program (Jails)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form CJ-5b Annual Jail Collection Surveys (ASJ, DCRP, SJIC)	Form and Instruction	Modified	Available
ASJ nonsubstantive change memo.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2017-02-02	Available
Appendix C Attachments A-M.pdf	Supplementary Document	Uploaded 2015-11-20	Available
Annual Jail Collection Part_B_11_20_15.docx	Supporting Statement B	Uploaded 2015-11-20	Available
Annual Jail Collection Part A _11_20_2015.docx	Supporting Statement A	Uploaded 2015-11-20	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
219043	Annual Jail Collection Surveys (ASJ, DCRP, SJIC)	Form and Instruction	Modified

ICR Details

OMB Control No: 1121-0094	ICR Reference No: 201702-1121-001
Status: Historical Active	Previous ICR Reference No: 201511-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Survey of Jails, Survey of Jails in Indian Country, Death in Custody Reporting Program (Jails)
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/17/2017
	Date Received in OIRA: 02/02/2017
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2019	01/31/2019	01/31/2019
Responses	3,000	0	3,080
Time Burden (Hours)	2,946	0	2,711
Cost Burden (Dollars)	0	0	0

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Abstract: The Bureau of Justice Statistics (BJS) is requesting a nonsubstantive change for the Annual Survey of Jails (ASJ), one of three data collections (ASJ, DCRP annual summary form, and the Survey of Jails in Indian Country) under OMB Control No: 1121-0094 (most recent clearance date of 01/26/2016). The change would adjust the reference date in the ASJ from December 31 (also referred to as yearend) to the last weekday in the month of June (also referred to as midyear). The midyear reference date was previously used in the ASJ between 1982 and 2014, but in an effort to reduce burden on respondents and minimize data collection costs, BJS changed the reference date to yearend in its most recent clearance request to allow for ASJ to be fielded with the Deaths in Custody Reporting Program (DCRP). In addition, BJS’s collections on persons in prison, on probation, or on parole also utilize the yearend reference year, so the change would bring the jail collection into alignment with the other correctional data collections. BJS is requesting clearance to conduct three annual jail data collections—Annual Survey of Jails (ASJ), Survey of Jails in Indian Country (SJIC), and the jail portion of the Deaths in Custody Reporting Program (DCRP) for a three-year period under a single clearance number. All three collections obtain administrative data. Jail administrators provide data that meet the definitions provided by BJS. Critical items on the surveys include - • The number of inmates confined in jail facilities by sex (all three collections); • The number of new admissions (all three collections); • The average daily population (all three collections); • The total number of deaths (DCRP and SJIC); • The numbers of confined male and female juvenile inmates, persons 17 and under held as adults, convicted and unconvicted inmates, and inmates by race/ethnicity categories (ASJ only); • Final discharges from jail facilities (ASJ and SJIC); • Jail rated capacity to hold inmates (ASJ and SJIC); • Name of inmates who died in custody (DCRP only); and • Cause of death and demographic information of the deceased (DCRP only).

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Authorizing Statute(s): US Code: 42 USC 3732 Name of Law: Omnibus Crime Control and Safe Street Act of 1968
   PL: Pub.L. 103 - 322 Title II, Subtitle A Name of Law: The Violent Crime Control and Law Enforcement Act of 1994
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 53569	09/04/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 72741	11/20/2015
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Annual Jail Collection Surveys (ASJ, DCRP, SJIC)	CJ-9, CJ-9A, CJ-10A, CJ-5, CJ-5b, CJ-10, CJ-5A	Annual Survey of Jails in Indian Country ,   Death Report on Inmates under Jail Jurisdiction ,   Annual Summary on Inmates under Jail Jurisdiction (short form) ,   2017 Annual Survey of Jails ,   Death Report on Inmates in Private and Multi-Jurisdictional Jails ,   Annual Summary on Inmates in Private and Multi-Jurisdictional Jails (short form) ,   2017 Annual Survey of Jails Private and Multijurisdictional Jails

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,000	3,080	0	-80	0	0
Annual Time Burden (Hours)	2,946	2,711	0	235	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Since the ASJ and DCRP will be separate data collections for the 2017 reporting year, respondents in the ASJ (n=938) will also receive the DCRP annual summary form (ASF).which is automatically sent to all 3000 jails. Thus, 938 jails will be completing two forms for the 2017 data reference year, while 2062 will only be completing one form (DCRP).

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Annual Cost to Federal Government: $1,346,300

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/02/2017

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