Procedures for State, Tribal, and Local Government Historic Preservation Programs; 36 CFR 61

Forms and Documents

Document Name	Status
Baseline Questionnaire for Certified Local Governments (CLG) Form	New
Reporting and Quality Control Requirement - Tribal Historic Preservation Office (THPO) Grants Product Summary Page Form and Instruction	Modified
Reporting and Quality Control Option - Annual Achievements Report for States Form and Instruction	Removed
State Significant Preservation Accomplishments Summary Form and Instruction	Modified
State Project Notification Form and Instruction	Modified
Annual Achievements Report for Certified Local Governments Form and Instruction	Modified
Baseline Questionnaire for Certified Local Governments (State) Form	Modified
HPF_Manual.pdf Supplementary Document	2017-10-18
1024-0038_SSA_Draft_10182017.docx Supporting Statement A	2017-10-18
Briefing Paper NPS 1024-0038 Historic Preservation 10042017.docx Supplementary Document	2017-10-16
1024-0038 Published 60-day FRN 07262017.pdf Supplementary Document	2017-10-16
1024-0038 Published 30-Day FRN 10262017.pdf Supplementary Document	2017-10-26
36 CFR 61.pdf Supplementary Document	2014-08-25
National Historic Preservation Act, 1024-0038.doc Supplementary Document	2007-11-30

IC Document Collections

IC ID	Document Title	Status
228651	HPF Online Closeout/EOY (State Success Stories - Detailed) Other-Screenshot	New
228650	HPF Online Closeout/EOY (Carry-Over Statement)	New
228649	HPF Online Closeout/EOY (Project Activity Database – subgranted activities) Other-Screenshot	New
228648	HPF Online Closeout/EOY (State Project Activity Database Report - Actuals) Other-Screenshot	New
228647	HPF Online Closeout/EOY (State Cummulative Products Table - Actuals) Other-Screenshot	New
228646	State Staff and Review Board Certification (mistakenly not reported last cycle)	New
228631	Baseline Questionnaire for Certified Local Governments (CLG) Form	New
228630	Certified Local Government Evaluations (CLG)	New
228629	Certified Local Government Monitoring (CLG)	New
228628	Local Government Certification Application/Agreement (CLG) Instruction	New
212771	Statewide Historic Preservation Plan Instruction	Modified
182888	Reporting and Quality Control Requirement - Tribal Historic Preservation Office (THPO) Annual Report Instruction	Modified
182886	Reporting and Quality Control Requirement - Tribal Historic Preservation Office (THPO) Grants Product Summary Page Form and Instruction	Modified
182885	Reporting and Quality Control Option - Annual Achievements Report for States Form and Instruction	Removed
182884	State Significant Preservation Accomplishments Summary Form and Instruction	Modified
182882	HPF Online Closeout/EOY (State Sources of Non-federal Matching Share Report) Other-Screenshot	Modified
182881	HPF Online (State Project/Activity Database Report - Projections) Other-Screenshot	Modified
182880	State Final Project Report Other-Report Format	Modified
182879	State Project Notification Form and Instruction	Modified
182878	State Anticipated Activities List	Removed
182877	State Organization Chart and Staffing Summary Other-Sample Format	Modified
182876	HPF Online (State Cumulative Products Table - Projections) Other-Screenshot	Modified
182875	State Program Review	Modified
182874	State Technical Assistance to Federal Agencies (Review & Compliance)	Modified
182873	State Inventory Maintenance	Modified
182870	Annual Achievements Report for Certified Local Governments Form and Instruction	Modified
182868	Baseline Questionnaire for Certified Local Governments (State) Form	Modified
182867	Certified Local Government Evaluations (State)	Modified
182866	Certified Local Government Monitoring (State)	Modified
11094	Local Government Certification Application/Agreement (State) Instruction	Modified

ICR Details

OMB Control No: 1024-0038	ICR Reference No: 201710-1024-001
Status: Active	Previous ICR Reference No: 201408-1024-003
Agency/Subagency: DOI/NPS	Agency Tracking No:
Title: Procedures for State, Tribal, and Local Government Historic Preservation Programs; 36 CFR 61
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/03/2018
	Date Received in OIRA: 10/26/2017
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2021	36 Months From Approved	01/31/2018
Responses	43,108	0	56,680
Time Burden (Hours)	40,761	0	58,249
Cost Burden (Dollars)	0	0	90,836

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Abstract: The National Historic Preservation Act (16 U.S.C. 470 et seq.), as amended, established the programs and 36 CFR 61 further defined the programs for which NPS created these information collections. The programs relating to these information collections have been in operation for at least 20 years. The Act does not require State, tribal, or local governments to participate in these programs. Those that do participate must meet certain requirements to maintain their eligibility for the programs and the associated funding. Each State and tribe approved and local government certified under these requirements is eligible to receive grant assistance. 36 CFR 61 details the processes for approval of State and tribal programs, the certification of local governments, and the monitoring and evaluation of State and CLG programs in a manner that ensures the propriety of the uses of this Federal assistance.

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Authorizing Statute(s): US Code: 54 USC 300101 Name of Law: The National Historic Preservation Act
   US Code: 54 USC 302302 Name of Law: The National Historic Preservation Act
   US Code: 54 USC 302301 Name of Law: The National Historic Preservation Act
   US Code: 54 USC 302502 Name of Law: The National Historic Preservation Act
   US Code: 54 USC 302701 Name of Law: The National Historic Preservation Act
   US Code: 54 USC 302503 Name of Law: The National Historic Preservation Act
   US Code: 54 USC 302303 Name of Law: The National Historic Preservation Act
   US Code: 54 USC 303101 Name of Law: The National Historic Preservation Act
   US Code: 54 USC 302902 Name of Law: The National Historic Preservation Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 34688	07/26/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 49655	10/26/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 28

IC Title	Form No.	Form Name
HPF Online Closeout/EOY (State Success Stories - Detailed)
HPF Online Closeout/EOY (Carry-Over Statement)
State Staff and Review Board Certification (mistakenly not reported last cycle)
HPF Online Closeout/EOY (State Cummulative Products Table - Actuals)
HPF Online Closeout/EOY (State Project Activity Database Report - Actuals)
HPF Online Closeout/EOY (Project Activity Database – subgranted activities)
Statewide Historic Preservation Plan
Annual Achievements Report for Certified Local Governments	None	National Park Service Annual Products Report for CLGs
State Project Notification	None	2017 State Project Notification
Baseline Questionnaire for Certified Local Governments (State)	None	National Park Service Cumulative Baseline Questionnaire for CLGs
State Final Project Report
Local Government Certification Application/Agreement (State)
Reporting and Quality Control Requirement - Tribal Historic Preservation Office (THPO) Annual Report
State Organization Chart and Staffing Summary
HPF Online Closeout/EOY (State Sources of Non-federal Matching Share Report)
HPF Online (State Project/Activity Database Report - Projections)
HPF Online (State Cumulative Products Table - Projections)
State Significant Preservation Accomplishments Summary	None	2017 State Significant Preservation Accomplishments Summary
State Technical Assistance to Federal Agencies (Review & Compliance)
State Program Review
Reporting and Quality Control Requirement - Tribal Historic Preservation Office (THPO) Grants Product Summary Page	None	Grant Products Summary
Certified Local Government Evaluations (State)
State Inventory Maintenance
Certified Local Government Monitoring (CLG)
Reporting and Quality Control Option - Annual Achievements Report for States	None	Annual Achievements Report for States
Certified Local Government Monitoring (State)
State Anticipated Activities List
Certified Local Government Evaluations (CLG)
Baseline Questionnaire for Certified Local Governments (CLG)	None	National Park Service Cumulative Baseline Questionnaire for CLGs
Local Government Certification Application/Agreement (CLG)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	43,108	56,680	0	465	-14,037	0
Annual Time Burden (Hours)	40,761	58,249	0	5,580	-23,068	0
Annual Cost Burden (Dollars)	0	90,836	0	1,200	-92,036	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: We are requesting 43,108 responses totaling 40,761 hours and a decrease of $90,836 to $0 non-hour burden costs for respondents for this information collection. The total annual non-hour burden cost for this information collection for respondents, primarily for photocopying, mailing, office supplies, travel expenses, has been eliminated due to online reporting and revised reporting requirements. We are reporting as a program change a net decrease of 13,572 responses, a net decrease of 17,488 annual burden hours for respondents as follows: • Decrease of 30 responses and 5.75 burden hours per respondent associated with the State Anticipated Activities List. This list has been removed as a requirement due to its overlap with data reported and produced in the Project Activity Database (PADB) – in house activities. • Total burden has decreased due to more availability of new reporting options such as Google forms, web reporting, and an online information system: Historic Preservation Fund Online. • We have reduced the burden of the project notification and final report collection by only requiring it when National Historic Landmarks (NHLs) are affected by a subgrant. Previously, subgrants over $25,000 also required a project notification and final report. This means information is only required on the more complex projects that involve NHLs and not on projects of a more simple nature. We are reporting as an adjustment, a net decrease of 17,488 annual burden hours and a net decrease of $238,761 (rounded) in burden hour costs. We made these adjustments based on our experience in administering this collection and the burden information provided during our outreach. We are reporting as an adjustment, a net increase of $29,731 as cost-to-the-government. This is because we have included the new equipment costs ($103,200) previously unreported.

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Annual Cost to Federal Government: $308,742

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/26/2017

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