Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Maternal Health Feasibility Study: Interview Guide	Form and Instruction	New	Repair queued
NSCS PHP Redesign Field Test	Form and Instruction	New	Repair queued
ABS Roster Survey Paper version	Form and Instruction	New	Repair queued
ABS Roster Survey Web version	Form and Instruction	New	Repair queued
2022 CSLLEA Frame Development Calling Sample Script	Form and Instruction	New	Repair queued
Data capacity and policy interview guide	Form and Instruction	New	Repair queued
Cognitive Interview Content	Form and Instruction	New	Repair queued
Survey of Public Defenders	Form and Instruction	New	Repair queued
2021 Survey of Campus Law Enforcement Agencies	Form and Instruction	New	Repair queued
Local Jail Reporting Program Feasibility Study: Jail Interview Guide	Form and Instruction	New	Available
Crime Survey-V1	Form and Instruction	New	Available
Census of Publicly Funded Crime Labs	Form	New	Available
Cognitive Interview Protocol	Form and Instruction	New	Available
Online Questionnaire	Form and Instruction	New	Available
Cognitive Test Protocol	Form and Instruction	New	Available
Testing of Proposed Revisions to the Identity Theft Supplement for the NCVS	Form and Instruction	New	Available
2019 National Survey of Prosecutors	Form and Instruction	New	Available
SILJ Draft Instrument	Form and Instruction	New	Available
Stage 2 - Frame Expansion Agnecies/Courts Protocol/Phone Script	Form and Instruction	New	Available
Stage 1 - Current Central Reporters and Non-Central Reporters Phone Script	Form and Instruction	New	Available
NIS-4 Questionnaire Specifications for Combined Instrument	Form and Instruction	New	Available
Form CJ-44 LEMAS - Sheriffs' Offices	Form and Instruction	New	Available
Form CJ-44 LEMAS - Local Departments and Primary State Police Agencies	Form and Instruction	New	Available
NCSC PHP Redesign	Form and Instruction	New	Available
NCVS - Control Version	Form and Instruction	New	Available
2019 Part_A_Generic_Clearance_ Final.docx	Supporting Statement A	Uploaded 2019-02-27	Available
34 USC 10132 Bureau of Justice Statistics.htm	Supplementary Document	Uploaded 2019-02-26	Available
Generic Clearance 1121-0339 60 Day notice 12_21_18.pdf	Supplementary Document	Uploaded 2019-02-26	Available
2019 Part_B_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final 2_21_19.docx	Supporting Statement B	Uploaded 2019-02-26	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
251102	Conduct interviews with data administrators and/or medical staff in an effort to develop recommendations for how BJS can obtain data on maternal health among incarcerated women	Form and Instruction	New	Maternal Health Feasibility Study: Interview Guide
250616	Pilot test of web-based data collection mode using the self-administered version of the redesigned NCVS instrument	Form and Instruction	New	NSCS PHP Redesign Field Test
250616	Pilot test of web-based data collection mode using the self-administered version of the redesigned NCVS instrument	Form and Instruction	New	ABS Roster Survey Paper version
250616	Pilot test of web-based data collection mode using the self-administered version of the redesigned NCVS instrument	Form and Instruction	New	ABS Roster Survey Web version
250616	Pilot test of web-based data collection mode using the self-administered version of the redesigned NCVS instrument	Instruction	New
249928	Frame development outreach for the 2022 Census of State and Local Law Enforcement Agencies	Form and Instruction	New	2022 CSLLEA Frame Development Calling Sample Script
248616	Frame Development for the National Pretrial Reporting Program	Form and Instruction	New	Data capacity and policy interview guide
248616	Frame Development for the National Pretrial Reporting Program	Instruction	New
247015	Cognitive Testing of Proposed Revisions to the National Crime Victimization Survey questions	Form and Instruction	New	Cognitive Interview Content
246080	Survey of Public Defenders Pilot Test	Form and Instruction	New	Survey of Public Defenders
245987	Cognitively test the Survey of Campus Law Enforcement Agencies and 2) conduct verification calls	Form and Instruction	New	2021 Survey of Campus Law Enforcement Agencies
244360	Conduct Data Capacity Interviews and Pilot Misdemeanor Courts Study	Other-Interview Guide	New
244077	Local Jail administrative record collection feasibility study - interviews	Form and Instruction	New	Local Jail Reporting Program Feasibility Study: Jail Interview Guide
242982	Testing of Proposed Revisions to the National Crime Victimization Survey hate crime questions	Form and Instruction	New	Crime Survey-V1
242666	Generic Clearance to conduct: 1) verification of reporting units for the 2019 Census of Publicly Funded Forensic Crime Laboratories (CPFFCL) and 2) cognitive interviews to finalize CPFFCL survey i	Form	New	Census of Publicly Funded Crime Labs
241854	Cognitive Interviewing and Proxy Interview Field Test - NCVS Juveniles	Form and Instruction	New	Cognitive Interview Protocol
241319	Testing of Proposed Revisions to the Identity Theft Supplement for the NCVS	Form and Instruction	New	Online Questionnaire
241319	Testing of Proposed Revisions to the Identity Theft Supplement for the NCVS	Form and Instruction	New	Cognitive Test Protocol
241319	Testing of Proposed Revisions to the Identity Theft Supplement for the NCVS	Form and Instruction	New	N/A
240787	Cognitively test the National Survey of Prosecutors	Form and Instruction	New	2019 National Survey of Prosecutors
240420	Survey of Inmates in Local Jails Instrument Pretest	Form and Instruction	New	SILJ Draft Instrument
240324	Conduct Outreach to state DOCs for planning for NIS-4 Prisons Collection	Instruction	New
238327	Determine states' ability to provide separate felon and misdemeanant probationer counts for ASPP	Form and Instruction	New	Stage 2 - Frame Expansion Agnecies/Courts Protocol/Phone Script
238327	Determine states' ability to provide separate felon and misdemeanant probationer counts for ASPP	Form and Instruction	New	Stage 1 - Current Central Reporters and Non-Central Reporters Phone Script
237777	National Inmate Survey Prisons (NIS-4) Pilot Test	Form and Instruction	New	NIS-4 Questionnaire Specifications for Combined Instrument
237618	Cognitive Interviewing for the 2020 LEMAS	Form and Instruction	New	LEMAS - Sheriffs' Offices
237618	Cognitive Interviewing for the 2020 LEMAS	Form and Instruction	New	LEMAS - Local Departments and Primary State Police Agencies
236211	NCVS Redesign and Testing Project Cognitive and Pilot Test	Form and Instruction	New	NCSC PHP Redesign
236211	NCVS Redesign and Testing Project Cognitive and Pilot Test	Form and Instruction	New	NCVS - Control Version

ICR Details

OMB Control No: 1121-0339	ICR Reference No: 201902-1121-003
Status: Historical Active	Previous ICR Reference No: 201512-1121-004
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/04/2019
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/27/2019
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2022	36 Months From Approved	04/30/2019
Responses	30,000	0	20,000
Time Burden (Hours)	15,000	0	15,000
Cost Burden (Dollars)	0	0	0

---

Abstract: Request for a 3-year renewal to a generic clearance for the Bureau of Justice Statistics (BJS) that will allow it to develop, test, and improve its survey and data collection instruments and methodologies. The procedures utilized to this effect include, but are not limited to, tests of various types of survey and data collection operations, focus groups, cognitive laboratory activities, pilot testing, field testing, exploratory interviews, experiments with questionnaire design, and usability testing of electronic data collection instruments.

---

Authorizing Statute(s): US Code: 34 USC 10132 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 65746	12/21/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 6440	02/26/2019
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 20

table that charts list of burden

IC Title	Form No.	Form Name
Cognitive Interviewing and Proxy Interview Field Test - NCVS Juveniles	N/A	Cognitive Interview Protocol
Cognitive Interviewing for the 2020 LEMAS	CJ-44, CJ-44	LEMAS - Local Departments and Primary State Police Agencies ,   LEMAS - Sheriffs' Offices
Cognitive Testing of Proposed Revisions to the National Crime Victimization Survey questions	N/A	Cognitive Interview Content
Cognitively test the National Survey of Prosecutors	N/A	2019 National Survey of Prosecutors
Cognitively test the Survey of Campus Law Enforcement Agencies and 2) conduct verification calls	N/A	2021 Survey of Campus Law Enforcement Agencies
Conduct Data Capacity Interviews and Pilot Misdemeanor Courts Study
Conduct Outreach to state DOCs for planning for NIS-4 Prisons Collection
Conduct interviews with data administrators and/or medical staff in an effort to develop recommendations for how BJS can obtain data on maternal health among incarcerated women	N/A	Maternal Health Feasibility Study: Interview Guide
Determine states' ability to provide separate felon and misdemeanant probationer counts for ASPP	N/A, N/A	Stage 1 - Current Central Reporters and Non-Central Reporters Phone Script ,   Stage 2 - Frame Expansion Agnecies/Courts Protocol/Phone Script
Frame Development for the National Pretrial Reporting Program	N/A	Data capacity and policy interview guide
Frame development outreach for the 2022 Census of State and Local Law Enforcement Agencies	N/A	2022 CSLLEA Frame Development Calling Sample Script
Generic Clearance to conduct: 1) verification of reporting units for the 2019 Census of Publicly Funded Forensic Crime Laboratories (CPFFCL) and 2) cognitive interviews to finalize CPFFCL survey i	N/A	Census of Publicly Funded Crime Labs
Local Jail administrative record collection feasibility study - interviews	N/A	Local Jail Reporting Program Feasibility Study: Jail Interview Guide
NCVS Redesign and Testing Project Cognitive and Pilot Test	N/A, N/A	NCVS - Control Version ,   NCSC PHP Redesign
National Inmate Survey Prisons (NIS-4) Pilot Test	N/A	NIS-4 Questionnaire Specifications for Combined Instrument
Pilot test of web-based data collection mode using the self-administered version of the redesigned NCVS instrument	N/A, N/A, N/A	ABS Roster Survey Web version ,   ABS Roster Survey Paper version ,   NSCS PHP Redesign Field Test
Survey of Inmates in Local Jails Instrument Pretest	N/A	SILJ Draft Instrument
Survey of Public Defenders Pilot Test	N/A	Survey of Public Defenders
Testing of Proposed Revisions to the Identity Theft Supplement for the NCVS	N/A, N/A, N/A	N/A ,   Cognitive Test Protocol ,   Online Questionnaire
Testing of Proposed Revisions to the National Crime Victimization Survey hate crime questions	N/A	Crime Survey-V1

---

ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	30,000	20,000	0	10,000	0	0
Annual Time Burden (Hours)	15,000	15,000	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

---

Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/27/2019

---