Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities

Forms and Documents

Document Name	Status
Local Jail administrative record collection feasibility study - interviews Form and Instruction	New
Testing of Proposed Revisions to the National Crime Victimization Survey hate crime questions Form and Instruction	New
Generic Clearance to conduct: 1) verification of reporting units for the 2019 Census of Publicly Funded Forensic Crime Laboratories (CPFFCL) and 2) cognitive interviews to finalize CPFFCL survey i Form	New
Cognitive Interviewing and Proxy Interview Field Test - NCVS Juveniles Form and Instruction	New
Testing of Proposed Revisions to the Identity Theft Supplement for the NCVS Form and Instruction	New
Cognitively test the National Survey of Prosecutors Form and Instruction	New
Survey of Inmates in Local Jails Instrument Pretest Form and Instruction	New
Determine states' ability to provide separate felon and misdemeanant probationer counts for ASPP Form and Instruction	New
National Inmate Survey Prisons (NIS-4) Pilot Test Form and Instruction	New
Form CJ-44 Cognitive Interviewing for the 2020 LEMAS Form and Instruction	New
NCVS Redesign and Testing Project Cognitive and Pilot Test Form and Instruction	New
2019 Part_A_Generic_Clearance_ Final.docx Supporting Statement A	2019-02-27
34 USC 10132 Bureau of Justice Statistics.htm Supplementary Document	2019-02-26
Generic Clearance 1121-0339 60 Day notice 12_21_18.pdf Supplementary Document	2019-02-26
2019 Part_B_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final 2_21_19.docx Supporting Statement B	2019-02-26

IC Document Collections

IC ID	Document Title	Status
244360	Conduct Data Capacity Interviews and Pilot Misdemeanor Courts Study Other-Interview Guide	New
244077	Local Jail administrative record collection feasibility study - interviews Form and Instruction	New
242982	Testing of Proposed Revisions to the National Crime Victimization Survey hate crime questions Form and Instruction	New
242666	Generic Clearance to conduct: 1) verification of reporting units for the 2019 Census of Publicly Funded Forensic Crime Laboratories (CPFFCL) and 2) cognitive interviews to finalize CPFFCL survey i Form	New
241854	Cognitive Interviewing and Proxy Interview Field Test - NCVS Juveniles Form and Instruction	New
241319	Testing of Proposed Revisions to the Identity Theft Supplement for the NCVS Form and Instruction	New
240787	Cognitively test the National Survey of Prosecutors Form and Instruction	New
240420	Survey of Inmates in Local Jails Instrument Pretest Form and Instruction	New
240324	Conduct Outreach to state DOCs for planning for NIS-4 Prisons Collection Instruction	New
238327	Determine states' ability to provide separate felon and misdemeanant probationer counts for ASPP Form and Instruction	New
237777	National Inmate Survey Prisons (NIS-4) Pilot Test Form and Instruction	New
237618	Cognitive Interviewing for the 2020 LEMAS Form and Instruction	New
236211	NCVS Redesign and Testing Project Cognitive and Pilot Test Form and Instruction	New

ICR Details

OMB Control No: 1121-0339	ICR Reference No: 201902-1121-003
Status: Active	Previous ICR Reference No: 201512-1121-004
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/04/2019
	Date Received in OIRA: 02/27/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2022	36 Months From Approved	04/30/2019
Responses	30,000	0	20,000
Time Burden (Hours)	15,000	0	15,000
Cost Burden (Dollars)	0	0	0

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Abstract: Request for a 3-year renewal to a generic clearance for the Bureau of Justice Statistics (BJS) that will allow it to develop, test, and improve its survey and data collection instruments and methodologies. The procedures utilized to this effect include, but are not limited to, tests of various types of survey and data collection operations, focus groups, cognitive laboratory activities, pilot testing, field testing, exploratory interviews, experiments with questionnaire design, and usability testing of electronic data collection instruments.

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Authorizing Statute(s): US Code: 34 USC 10132 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 65746	12/21/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 6440	02/26/2019
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 13

IC Title	Form No.	Form Name
Local Jail administrative record collection feasibility study - interviews	N/A	Local Jail Reporting Program Feasibility Study: Jail Interview Guide
Determine states' ability to provide separate felon and misdemeanant probationer counts for ASPP	N/A, N/A	Stage 1 - Current Central Reporters and Non-Central Reporters Phone Script ,   Stage 2 - Frame Expansion Agnecies/Courts Protocol/Phone Script
Cognitive Interviewing for the 2020 LEMAS	CJ-44, CJ-44	LEMAS - Local Departments and Primary State Police Agencies ,   LEMAS - Sheriffs' Offices
Testing of Proposed Revisions to the Identity Theft Supplement for the NCVS	N/A, N/A, N/A	N/A ,   Cognitive Test Protocol ,   Online Questionnaire
NCVS Redesign and Testing Project Cognitive and Pilot Test	N/A, N/A	NCVS - Control Version ,   NCSC PHP Redesign
Cognitive Interviewing and Proxy Interview Field Test - NCVS Juveniles	N/A	Cognitive Interview Protocol
Conduct Outreach to state DOCs for planning for NIS-4 Prisons Collection
Survey of Inmates in Local Jails Instrument Pretest	N/A	SILJ Draft Instrument
Generic Clearance to conduct: 1) verification of reporting units for the 2019 Census of Publicly Funded Forensic Crime Laboratories (CPFFCL) and 2) cognitive interviews to finalize CPFFCL survey i	N/A	Census of Publicly Funded Crime Labs
National Inmate Survey Prisons (NIS-4) Pilot Test	N/A	NIS-4 Questionnaire Specifications for Combined Instrument
Testing of Proposed Revisions to the National Crime Victimization Survey hate crime questions	N/A	Crime Survey-V1
Conduct Data Capacity Interviews and Pilot Misdemeanor Courts Study
Cognitively test the National Survey of Prosecutors	N/A	2019 National Survey of Prosecutors

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	30,000	20,000	0	10,000	0	0
Annual Time Burden (Hours)	15,000	15,000	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/27/2019

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