Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities

Forms and Documents

Document Name	Status
Census of Medical Examiner & Coroner Offices Frame Development and Cognitive Interviews Form and Instruction	New
Frame Building and Validation for the National Inmate Survey (NIS-4) Prisons Form	New
Pilot Test for Frame Development for the Survey of Publicly Appointed Defense Attorneys (SPADA) Form and Instruction	New
Conduct Outreach to Identify/Confirm the Universe of Adult Correctional Facilities Covered in the Census of State and Federal Adult Correctional Facilities Form and Instruction	New
Cognitive Test to Evaluate and Improve New Survey Items for the Census of Jails and Annual Survey of Jails Form and Instruction	New
Cognitive Interviewing for the 2018 Census of Tribal Law Enforcement Agencies (CTLEA-18) Form and Instruction	New
Annual Probation Survey Frame Development Form and Instruction	New
Cognitive Testing for the National Inmate Survey (NIS-4) Form and Instruction	New
Survey to Determine States' Ability to Provide U.S Citizenship Status Information of Prisoners to the National Corrections Reporting Program Form and Instruction	New
Pre-test to Assess Feasibility to Collect U.S. Citizenship Status from Local Jails Form and Instruction	New
Pre-Test for the Survey of Law Enforcement Personnel in Schools (SLEPS) Form and Instruction	New
Telephone Survey of Local Jails' Capability to Provide U.S. Citizenship Status to the Annual Survey of Jails collection Form and Instruction	New
National Survey of Victim Service Providers Cognitive Testing Form and Instruction	New
Cognitive Interviewing for the Survey of Law Enforcement Personnel in Schools (SLEPS) Round 2 Form and Instruction	New
Cognitive Interviewing for 2017 LEMAS Forensic Science Services Supplement Form and Instruction	New
Spanish Cognitive Testing for the National Survey of Youth in Custody (NSYC-3) Form	New
Pilot Testing the National Survey of Youth in Custody (NSYC-3) Form and Instruction	New
Conduct Expanded Cognitive Interviewing for the Survey of Law Enforcement Personnel in Schools (SLEPS) Form and Instruction	New
Cognitive Testing for the National Survey of Youth in Custody Form and Instruction	New
Assessment of Administrative Data on Elder Abuse, Mistreatment and Neglect (EAMN) project Form and Instruction	New
BJS Authorizing LegislationTitle 42.pdf Supplementary Document	2015-12-11
2016 Part_A_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final.docx Supporting Statement A	2015-12-15
2016 Part_B_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final.docx Supporting Statement B	2015-12-11

IC Document Collections

IC ID	Document Title	Status
233905	Frame Development for the Analysis of Publicly Available Court Data Other-Phone Script for Info Collection	New
232935	Census of Medical Examiner & Coroner Offices Frame Development and Cognitive Interviews Form and Instruction	New
232185	Frame Building and Validation for the National Inmate Survey (NIS-4) Prisons Form	New
231979	Pilot Test for Frame Development for the Survey of Publicly Appointed Defense Attorneys (SPADA) Form and Instruction	New
231704	Conduct Outreach to Identify/Confirm the Universe of Adult Correctional Facilities Covered in the Census of State and Federal Adult Correctional Facilities Form and Instruction	New
231557	Cognitive Test to Evaluate and Improve New Survey Items for the Census of Jails and Annual Survey of Jails Form and Instruction	New
231192	Cognitive Interviewing for the 2018 Census of Tribal Law Enforcement Agencies (CTLEA-18) Form and Instruction	New
229883	Annual Probation Survey Frame Development Form and Instruction	New
229750	Cognitive Testing for the National Inmate Survey (NIS-4) Form and Instruction	New
229007	Survey to Determine States' Ability to Provide U.S Citizenship Status Information of Prisoners to the National Corrections Reporting Program Form and Instruction	New
228795	Pre-test to Assess Feasibility to Collect U.S. Citizenship Status from Local Jails Form and Instruction	New
228540	Pre-Test for the Survey of Law Enforcement Personnel in Schools (SLEPS) Form and Instruction	New
228268	Telephone Survey of Local Jails' Capability to Provide U.S. Citizenship Status to the Annual Survey of Jails collection Form and Instruction	New
227963	National Survey of Victim Service Providers Cognitive Testing Form and Instruction	New
226548	Cognitive Interviewing for the Survey of Law Enforcement Personnel in Schools (SLEPS) Round 2 Form and Instruction	New
226210	Cognitive Interviewing for 2017 LEMAS Forensic Science Services Supplement Form and Instruction	New
225963	Spanish Cognitive Testing for the National Survey of Youth in Custody (NSYC-3) Form	New
224460	Pilot Testing the National Survey of Youth in Custody (NSYC-3) Form and Instruction	New
223256	Conduct Expanded Cognitive Interviewing for the Survey of Law Enforcement Personnel in Schools (SLEPS) Form and Instruction	New
222360	Cognitive Testing for the National Survey of Youth in Custody Form and Instruction	New
220880	Assessment of Administrative Data on Elder Abuse, Mistreatment and Neglect (EAMN) project Form and Instruction	New

ICR Details

OMB Control No: 1121-0339	ICR Reference No: 201512-1121-004
Status: Historical Active	Previous ICR Reference No: 201503-1121-003
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Generic Clearance for Cognitive, Pilot and Field Studies for Bureau of Justice Statistics Data Collection Activities
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/02/2016
	Date Received in OIRA: 12/21/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/28/2019	36 Months From Approved	02/29/2016
Responses	20,000	0	29,350
Time Burden (Hours)	15,000	0	24,100
Cost Burden (Dollars)	0	0	0

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Abstract: This is a request for a 3-year generic clearance for the Bureau of Justice Statistics (BJS) that will allow it to develop, test, and improve its survey and data collection instruments and methodologies. The procedures utilized to this effect include, but are not limited to, tests of various types of survey and data collection operations, focus groups, cognitive laboratory activities, pilot testing, field testing, exploratory interviews, experiments with questionnaire design, and usability testing of electronic data collection instruments.

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Authorizing Statute(s): US Code: 42 USC 3732 Name of Law: Justice System Improvement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 60935	10/08/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 77022	12/11/2015
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 21

IC Title	Form No.	Form Name
Assessment of Administrative Data on Elder Abuse, Mistreatment and Neglect (EAMN) project	N/A	Online Survey of State and Local APS Data Collection Practices in 2015
Cognitive Interviewing for the Survey of Law Enforcement Personnel in Schools (SLEPS) Round 2	N/A	2016 Survey of Law Enforcement Personnel in Schools (SLEPS): Law Enforcement Agency Survey
Spanish Cognitive Testing for the National Survey of Youth in Custody (NSYC-3)	N/A, N/A	NSYC-3 Version 1 Items for Spanish Cognitive Testing ,   NSYC-3 Version 2 Items for Spanish Cognitive Testing
Cognitive Interviewing for 2017 LEMAS Forensic Science Services Supplement	N/A, N/A	LEMAS-FSS CPFFCL Respondents ,   LEMAS-FSS non-CPFFCL Respondents
Census of Medical Examiner & Coroner Offices Frame Development and Cognitive Interviews	N/A	2018 Census of Medical Examiner and Coroner Offices
Annual Probation Survey Frame Development	N/A, N/A, N/A, N/A	APS - Agency Information Form ,   Probation Supervision Responsibilities Information Request Form ,   Email Request for Population Counts ,   APS Telephone Script
Conduct Expanded Cognitive Interviewing for the Survey of Law Enforcement Personnel in Schools (SLEPS)	N/A, N/A, N/A	2016 SLEPS Law Enforcement Agency (LEA) Survey ,   SLEPS School Resource Officer Rostering Form ,   SLEPS School Resource Officer (SRO) Survey
Pilot Testing the National Survey of Youth in Custody (NSYC-3)	N/A, N/A	NSYC-3 Facility Survey ,   NSYC-3 Pilot Youth Survey
Pre-Test for the Survey of Law Enforcement Personnel in Schools (SLEPS)	N/A	LEA Survey
Pilot Test for Frame Development for the Survey of Publicly Appointed Defense Attorneys (SPADA)	N/A	Initial Contact Scripts for SPADA
Cognitive Testing for the National Survey of Youth in Custody	N/A, N/A	Version One Items for Cognitive Testing ,   Items for Cognitive Testing Non-Facility Youth
Pre-test to Assess Feasibility to Collect U.S. Citizenship Status from Local Jails	N/A	Survey of Jail Administrative Records Pre-Test
Cognitive Testing for the National Inmate Survey (NIS-4)	N/A	National Inmate Survey (NIS-4) Cognitive Testing Protocol
National Survey of Victim Service Providers Cognitive Testing	N/A, N/A	NSVSP instrument for VSPs serving victims as their primary function ,   NSVSP instrument for VSPs serving victims through dedicated staff or programs (Secondary VSPs)
Survey to Determine States' Ability to Provide U.S Citizenship Status Information of Prisoners to the National Corrections Reporting Program	N/A	BJS Interview Script for NCRP Data Providers
Frame Development for the Analysis of Publicly Available Court Data
Cognitive Test to Evaluate and Improve New Survey Items for the Census of Jails and Annual Survey of Jails	N/A	2018 Jail Survey Cognitive Test
Conduct Outreach to Identify/Confirm the Universe of Adult Correctional Facilities Covered in the Census of State and Federal Adult Correctional Facilities	N/A	Roster of Community-Based Correctional Facilities
Cognitive Interviewing for the 2018 Census of Tribal Law Enforcement Agencies (CTLEA-18)	N/A	CTLEA
Telephone Survey of Local Jails' Capability to Provide U.S. Citizenship Status to the Annual Survey of Jails collection	N/A	Script for Telephone Survey on Citizenship Data
Frame Building and Validation for the National Inmate Survey (NIS-4) Prisons	N/A	Sample Excel Spreadsheet

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	20,000	29,350	0	-9,350	0	0
Annual Time Burden (Hours)	15,000	24,100	0	-9,100	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This is the best estimate of burden given the projected projects over the three year period.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/21/2015

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